British Library Tender for a HR Payroll System

British Library Tender for a HR Payroll System

Supply enterprise wide HR and Payroll System at the British Library.

United Kingdom-Wetherby: Time accounting or human resources software package

2020/S 044-105506

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: British Library
Postal address: Boston Spa
Town: Wetherby
NUTS code: UKE42
Postal code: LS23 7BQ
Country: United Kingdom
Contact person: Zoe Kearns
Telephone: +44 1937546387
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement


HR Payroll System

Reference number: 001491

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Library is inviting potential service and software providers to propose business solutions and options for the implementation and on-going provision and support of an enterprise wide HR and Payroll System at the British Library

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKE42
Main site or place of performance:


II.2.4)Description of the procurement:

The British Library is seeking to procure a cloud based HR Payroll software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements.

The full range of our requirements will be set out in the accompanying ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 63
This contract is subject to renewal: yes
Description of renewals:

There will be optional 12 month extensions after the initial contract period.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/04/2020
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

To view this notice, please click here:

GO Reference: GO-2020228-PRO-16081702

VI.4)Procedures for review

VI.4.1)Review body

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.4.2)Body responsible for mediation procedures

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

This authority incorporate a minimum 10 day calendar standstill period at the point of information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided in a maximum of 3 working days before expiry of the standstill period.

Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a contract has not been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.5)Date of dispatch of this notice: