British Library Tender for Data Conversion Services

British Library Tender for Data Conversion Services

Creation and supply of NetCat catalogue data to the British Library.

United Kingdom-London: Data conversion services

2019/S 091-219510

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Library
96 Euston Road
London
NW1 2DB
United Kingdom
E-mail: andy.kemp@bl.uk
NUTS code: UK
Internet address(es):Main address: https://bl.bravosolution.co.uk

Address of the buyer profile: https://bl.bravosolution.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bl.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://bl.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bl.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NETCAT and Associated Services Framework

Reference number: 001146

II.1.2)Main CPV code

72311100

II.1.3)Type of contract

Services

II.1.4)Short description:

A multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.

II.1.5)Estimated total value

Value excluding VAT: 210 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72319000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The purpose of this procurement is to establish a multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.

The British Library NetCat project provides for the creation and supply of MARC 21 catalogue records for publications in the United Kingdom and Republic of Ireland.

Currently there are 2 categories of publications:

— printed monographs,

— e-media.

For each printed monograph the British Library will transmit to the service provider a package of scanned images of the prelims, dust jacket, title page, and other relevant material representing the printed publication. Additional data, essential for completion of the physical description, will be supplied in the form of a Data sheet containing a checklist with boxes ticked, as appropriate.

For each electronic publication the normal method of supply will be individual folders containing publications in pdf format. The folder name for each item will display the title of the work and the Aleph system number.

From these inputs, the service providers will create records according to the Specification of Record Content.

Please note: we require records to be created in accordance with RDA (Resource Description and Access).

Other work packages may require the supply of specific metadata, such as subject information e.g. Dewey Decimal Classification (DDC) numbers, Library of Congress Subject Headings (LCSH).

Records are to be supplied via FTP file to the British Library on a regular basis to be agreed. The records supplied will be incorporated in the British Library Integrated Catalogue and used in the British National Bibliography (BNB) and in the Library’s data supply services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 210 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2019
End: 30/06/2021
This contract is subject to renewal: yes
Description of renewals:

2 x 12 month optional extension periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As set out in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/06/2019
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Suppliers instructions how to express interest in this tender:

1) Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register:

— accept the terms and conditions and click “I agree”,

— enter your correct business and user details,

— note the username you chose and click “Save” when complete,

— you will shortly receive an email with your unique password (please keep this secure).

2) Express an Interest in the tender:

— login to the portal with the username/password:

— click the “ITTs Open To All Suppliers” link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),

— click on the relevant ITT to access the content,

— click the “Express Interest” button at the top of the page,

— this will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),

— you can now access any attachments by clicking “Buyer Attachments” in the “ITT Details” box.

3) Responding to the tender:

— click “My Response” under “ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),

— you can now use the “Messages” function to communicate with the buyer and seek any clarification,

— note the deadline for completion, then follow the onscreen instructions to complete the ITT,

— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

VI.4)Procedures for review

VI.4.1)Review body

British Library
London
NW1 2DB
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

08/05/2019