British Library Tender for Data Conversion Services
Creation and supply of NetCat catalogue data to the British Library.
United Kingdom-London: Data conversion services
Section I: Contracting authority
I.1)Name and addresses
96 Euston Road
NUTS code: UK
I.4)Type of the contracting authority
Section II: Object
NETCAT and Associated Services Framework
II.1.2)Main CPV code
II.1.3)Type of contract
A multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
The purpose of this procurement is to establish a multi-supplier framework arrangement for the creation and supply of NetCat catalogue data to the British Library.
The British Library NetCat project provides for the creation and supply of MARC 21 catalogue records for publications in the United Kingdom and Republic of Ireland.
Currently there are 2 categories of publications:
— printed monographs,
For each printed monograph the British Library will transmit to the service provider a package of scanned images of the prelims, dust jacket, title page, and other relevant material representing the printed publication. Additional data, essential for completion of the physical description, will be supplied in the form of a Data sheet containing a checklist with boxes ticked, as appropriate.
For each electronic publication the normal method of supply will be individual folders containing publications in pdf format. The folder name for each item will display the title of the work and the Aleph system number.
From these inputs, the service providers will create records according to the Specification of Record Content.
Please note: we require records to be created in accordance with RDA (Resource Description and Access).
Other work packages may require the supply of specific metadata, such as subject information e.g. Dewey Decimal Classification (DDC) numbers, Library of Congress Subject Headings (LCSH).
Records are to be supplied via FTP file to the British Library on a regular basis to be agreed. The records supplied will be incorporated in the British Library Integrated Catalogue and used in the British National Bibliography (BNB) and in the Library’s data supply services.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
2 x 12 month optional extension periods.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
As set out in the procurement documents.
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about electronic workflows
Suppliers instructions how to express interest in this tender:
1) Register your company on the eSourcing portal (this is only required once): https://bl.bravosolution.co.uk and click the link to register:
— accept the terms and conditions and click “I agree”,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2) Express an Interest in the tender:
— login to the portal with the username/password:
— click the “ITTs Open To All Suppliers” link (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— click on the relevant ITT to access the content,
— click the “Express Interest” button at the top of the page,
— this will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only),
— you can now access any attachments by clicking “Buyer Attachments” in the “ITT Details” box.
3) Responding to the tender:
— click “My Response” under “ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.5)Date of dispatch of this notice: