Broadcasting Service for National Assembly for Wales

Broadcasting Service for National Assembly for Wales

This will include operating broadcasting equipment to provide live coverage of Plenary and Committee meetings in the Senedd, Cardiff Bay for use by the Assembly’s partner broadcasters and other broadcasters.

United Kingdom-Cardiff: Television broadcast transmission services

2015/S 021-034179

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
For the attention of: Helena Heath
CF99 1NA Cardiff
UNITED KINGDOM
Telephone: +44 2920898820
E-mail: helena.heath@assembly.wales

Internet address(es):

General address of the contracting authority: www.assemblywales.org/abthome/abt-procurement.htm

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0424

Further information can be obtained from: National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
For the attention of: Helena Heath
CF99 1NA Cardiff
UNITED KINGDOM
Telephone: +44 2920898820
E-mail: helena.heath@assembly.wales
Internet address: www.assemblywales.org/abthome/abt-procurement.htm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: National Assembly for Wales Commission
National Assembly for Wales, Ty Hywel, Cardiff Bay
For the attention of: Helena Heath
CF99 1NA Cardiff
UNITED KINGDOM
Telephone: +44 2920898820
E-mail: helena.heath@assembly.wales
Internet address: www.assemblywales.org/abthome/abt-procurement.htm

Tenders or requests to participate must be sent to: National Assembly for Wales Commission
UNITED KINGDOM

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: devolved legislation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Broadcasting Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: National Assembly for Wales, Ty Hywel, Cardiff Bay, Cardiff, Wales CF99 1NA.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The National Assembly for Wales is the democratically elected body that represents the interests of Wales and its people, makes laws for Wales and holds the Welsh Government to account. The successful contractor will provide broadcasting services to the National Assembly for Wales. This will include operating broadcasting equipment to provide live coverage of Plenary and Committee meetings in the Senedd, Cardiff Bay for use by the Assembly’s partner broadcasters and other broadcasters; operating broadcasting equipment to provide coverage of Committee meetings held outside the Assembly as and when directed by the client; manage, operate and maintain the Assembly’s web streaming service Senedd.tv that provides live and archive access of Assembly proceedings and promotional material; record to manage and maintain the in-house digital archive of Assembly proceedings; maintain broadcasting and associated audio-visual equipment, repairing, refreshing or replacing equipment owned by the Assembly; and provide expert strategic consultancy service on broadcasting and audio-visual matters.
TUPE will apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

64228100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will operate for a 5 year period with an estimated contract value of 2 500 000 GBP.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 2.9.2015. Completion 1.9.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Details of the evaluation criteria for the Pre-Qualification stage will be issued with the PQQ documentation in due course.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

1104
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2015 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.3.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 60 months.
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers wishing to express an interest to participate in this contract opportunity should e-mail helena.heath@assembly.wales by no later than 16:00 hrs on Wednesday 11.2.2015. Please indicate within the e-mail if your company is registered on the Bravo Solution (eTenderWales) portal.

Those suppliers who express an interest will be invited to complete a Pre-Qualification Questionnaire. It is our intention to publish this document via the Bravo Solution (eTenderWales) portal on Monday 16.2.2015.

If your company is not already registered on this portal, you will need to register by going to www.etenderwales.bravosolutions.co.uk It is free of charge to register. Further to the evaluation of the Pre-Qualification Questionnaire, a minimum of 5 suppliers will be invited to the tender stage. All tender documents will also be published via the Bravo Solution (eTenderWales) portal.

(WA Ref: 21620).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.1.2015