Buckinghamshire Council Cleaning Services Contract

Buckinghamshire Council Cleaning Services Contract

The new Unitary Buckinghamshire Council which comes into existence on the 1.4.2020 is seeking a contractor for cleaning services at (what is currently called) Aylesbury New County Offices and Wycombe District Council Offices and 54 other sites across the County.

United Kingdom-Aylesbury: Cleaning services

2019/S 233-571796

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Buckinghamshire County Council
Postal address: 11th Floor, New County Offices, Walton Street
Town: Aylesbury
NUTS code: UKJ13
Postal code: HP20 1YU
Country: United Kingdom
Contact person: Mr Adrian Ratcliff
E-mail: aratcliff@buckscc.gov.uk
Telephone: +44 1296383337
Internet address(es):Main address: http://www.buckscc.gov.uk

Address of the buyer profile: http://www.buckscc.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.supplybucksbusiness.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://www.supplybucksbusiness.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Cleaning Services at Buckinghamshire Council

Reference number: DN449003

II.1.2)Main CPV code

90910000

II.1.3)Type of contract

Services

II.1.4)Short description:

The new Unitary Buckinghamshire Council which comes into existence on the 1.4.2020 is seeking a contractor for cleaning services at (what is currently called) Aylesbury New County Offices and Wycombe District Council Offices and 54 other sites across the County. The other sites include (but not limited to) adult learning centers, libraries and community centers. The contract spend for all these locations is estimated at 770 000 GBP per annum. This is only an estimate and the actual spend maybe higher or lower than this figure. Cleaning services are to be provided for office areas, meeting rooms, circulation areas, washroom areas, kitchen and catering areas, external areas including internal and external window cleaning. The contract will commence on the 1.7.2020. The Council is of the opinion that TUPE will apply.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKJ13

II.2.4)Description of the procurement:

The new Unitary Buckinghamshire Council which comes into existence on the 1.4.2020 is seeking a contractor for cleaning services at (what is currently called) Aylesbury New County Offices and Wycombe District Council Offices and 54 other sites across the County. The other sites include (but not limited to) adult learning centers, libraries and community centers. The contract spend for all these locations is estimated at 770 000 GBP per annum. This is only an estimate and the actual spend maybe higher or lower than this figure. Cleaning services are to be provided for office areas, meeting rooms, circulation areas, washroom areas, kitchen and catering areas, external areas including internal and external window cleaning. The contract will commence on the 1.7.2020. The Council is of the opinion that TUPE will apply.

At a later date we may add to the contract premises at (what is currently called) Aylesbury Vale District Council, Chiltern District Council and South Bucks District Council Offices. The current contract spend for all these locations is currently approximately 300 000 GBP per annum. If these locations are added to the contract then this estimated value may change for a number of reasons. The Council is of the opinion that TUPE will also apply for these additional locations.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/07/2020
End: 30/06/2023
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended by 1 further 2 year period and then 1 further 1 year period.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Buckinghamshire County Council
Postal address: Walton Street
Town: Aylesbury
Postal code: HP20 1UA
Country: United Kingdom
E-mail: procurement@buckscc.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

29/11/2019