Building Alteration Work Portsmouth

New Communal Facilities extension, alterations and refurbishment – Grosvenor House.

United Kingdom-Portsmouth: Building alteration work

2015/S 049-084456

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Procurement Service, Floor 1 Core 5/6, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: https://www.portsmouth.gov.uk/ext/business/business.aspx

Further information can be obtained from: Portsmouth City Council
Procurement Service, Floor 1 Core 5/6, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Portsmouth City Council
Procurement Service, Floor 1 Core 5/6, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service, Floor 1 Core 5/6, Civic Office, Guildhall Square
Contact point(s): Procurement Service
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392688235
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://www.portsmouth.gov.uk/ext/business/business.aspx

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

New Communal Facilities extension, alterations and refurbishment – Grosvenor House.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works

NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council is seeking tenders from suitably qualified and experienced contractors to tender for a contract to undertake New Communal Facilities extension, alterations and refurbishment — Grosvenor House, Portsmouth.
The site is made up of 3 blocks of flats located in the Somerstown area of Portsmouth. The 3 blocks are:
— 1-54 Grosvenor House, Grosvenor Street, PO5 4JQ;
— 2-20 (Evens) Warwick Crescent, Warwick Crescent, PO5 4PB;
— 22-40 (Evens) Warwick Crescent, Warwick Crescent, PO5 4PB.
It is envisaged that the JCT 2011 Intermediate Building Contract with Contractors Design will be used however the specific JCT contract will be confirmed in the tender pack.
Estimated value of the works is approximately GBP 3 100 000. The Council is targeting to have awarded the contract by 24.7.2015 and will require that the successful contractor commences works by 6.9.2015. The Council envisages that the works will then take 16 months to complete.
The deadline for submission of requests for clarification 13.4.2015 23:59 and the deadline for submission of completed pre-qualification questionnaires is 24.4.2015 12:00.

The target date for issue of tender documentation to shortlisted contractors is 8.5.2015. Interested tenderers can access the pre-qualification questionnaire and supporting information via the Council’s In Tend esourcing solution which can be accessed using the web link below: https://in-tendhost.co.uk/portsmouthcc/aspx/home

II.1.6)Common procurement vocabulary (CPV)

45262700, 45262800

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The main areas of proposed works for each block are outlined below:
1-54 Grosvenor House
New Lift Tower
— Finalised design of lift tower and lift together with supporting drawings, structural calculations and mechanical services design.
— Construction of new lift tower and installation of lift cabins together with commission of lift.
— Construction of new entrance lobby.
Replacement Roof
— Removal of existing roof covering and parapet walls to be replaced with fully insulated single ply membrane system or similar.
Structural Repairs
— Replacement of steel frame columns to Block B including installation of new piled foundations.
— Concrete repairs to walkways.
— Lintel and cavity tray replacement to windows.
— Repointing/crack stitching to brickwork.
— Asphalt replacement to communal walkways and private balconies.
Door Replacement
— Installation of new composite property doors.
— Replacement of external glazed screens.
External/Communal Decoration
— All rendered and concrete areas.
— All metalwork decorated — railings, gates.
— All timber decorated — door frames, shed doors, etc.
— Decoration to all communal stairwells.
Electrical Works
— Communal EICR inspections.
— Adaptation to the door entry system.
— Installation of new L.E.D emergency lighting and associated external lighting.
2-20 (EVENS) and 22-40 (EVENS) WARWICK CRESCENT
Replacement Roof
— Removal of existing roof covering and parapet walls to be replaced with fully insulated single ply membrane system or similar.
Structural Repairs
— Concrete repairs to walkways, ring beams etc.
— Repointing/crack stitching to brickwork.
— Asphalt replacement to communal walkways and private balconies.
External/Communal Decoration
— All rendered and concrete areas.
— All metalwork decorated — railings, gates.
— All timber decorated — door frames, shed doors, etc.
— Decoration to all communal stairwells.
Electrical Works
— Communal EICR inspections.
— Installation of new L.E.D emergency lighting and associated external lighting.
Estimated value excluding VAT: 3 100 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 16 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:

As defined within the pre-qualification questionnaire which can be obtained via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5

Objective criteria for choosing the limited number of candidates: As defined within the pre-qualification questionnaire which can be obtained viahttps://in-tendhost.co.uk/portsmouthcc/

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LAH/LAH162/1086/15/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.4.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

The contract is classified as a works contract within the Public Contracts Regulations 2015 which falls below the value threshold for compulsory issue of a Contract Notice within the Official Journal of the European Union (OJEU). The Council has chosen to advertise within OJEU voluntarily, in accordance with the spirit of the EU public procurement regime and to conduct the procurement process in an open and fair manner so as to increase competition. The submission of this notice and any subsequent advertisement of the contract is not an indication that the Council considers itself bound by the provisions in the Regulations that are applicable only to above threshold Part A service contracts, supplies contracts and works.
This has not been split into lots as a single contractor is required to oversee all works.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.3.2015