UK-Huntingdon: building and facilities management services
Facilities Support Contract Type 1 for Maintenance, Repair and Other Works on Medical Facilities at RAF Lakenheath and RAF Feltwell. Defence Infrastructure Organisation, DE
Section I: Contracting authority
Defence Infrastructure Organisation, DE
Defence Infrastructure Organisation, Room X133, Bazalgette Pavilion
For the attention of: Terry Alcock
PE28 2EA Huntingdon
Telephone: +44 1480452451
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
NUTS code UK
The FSC1 is structured around Total Facility PPM delivery where the contractor is responsible for the maintenance and repair of entire buildings including the building structure, fixtures and fittings (including aspects of decoration, carpeting etc) as well as mechanical and electrical installations and other tasks including legionella testing. Bidders will be expected to demonstrate an understanding of, and an ability to execute and procure, all works described below and as described in the ITT.
The contract is primarily for maintenance and repair on a range of buildings, systems and equipment including but not limited to: the entire electrical installation,
Lighting, Lifts, Building Management and Control Systems, Air Conditioning, Fire Detection and Suppression Systems, Heating Systems, Hot and Cold Water Systems including control of Legionellosis, Mechanical and Electrical Doors, Nurse Call-point systems, and Catering Equipment.
Additionally the contractor shall have suitably trained and qualified staff to take responsibility for the operation of medical gasses systems, including the requirement to change all gas bottles. The contractor shall be AP for Medical Gasses and Confined Spaces in the Medical Facilities Buildings. The contractor shall also provide a general trades support for the Facilities and shall execute a complete 5 year painting/redecoration plan.
It is expected that the contractor shall have direct experience of works of this nature and have as part of their existing personnel suitably experienced management and technical staff in addition to any potential TUPE transfers. The Authority will use Key Performance Indicators to assess contract delivery. These will be regularly reviewed with the Contractor. The contractor will be expected to establish a computer management system for the contract over which the Authority will retain IPR of all data held therein. All systems will be required to meet MoD and US electronic and data security requirements as defined in the ITT. The contractor will be expected to introduce a system of recording work electronically as a replacement of existing paper based log book systems. The Authority shall deem all works that are not properly recorded as not having been executed. The computer management system will also contain a fully detailed planned maintenance programme, resource allocation being identified in the programme, and details of all works (maintenance, call-outs and repairs). The contractor will need to demonstrate the ability to provide a response to call-outs both in and out of working hours within response times for both the call-out and repairs. The response times will be specified in the ITT. Implicit within this requirement is the provision of temporary services at contractors own cost where repairs fall within the MRC and cannot be completed in the specified time. Achievement of response times will be a KPI target and failure to meet these response times may be viewed as a breach of contract and will have a major impact on any decision to extend the contract. Candidates will need to demonstrate the ability to manage their supply chain and the ability to procure one-off repairs/other works at short notice. The proven ability to do so will influence the selection of the successful contractor.
Bidders are to note that the value of the contract can very over the life of the contract as the number of assets is not fixed. Buildings can be removed from or added to the contract at any time over the contract. Such changes are not within the control of the Authority.
Estimated value excluding VAT:
Range: between 3 000 000 and 6 000 000 GBP
Description of these options: The Authority seeks to place a contract for 5 years with an option to extend for a further 2 years. The Authority reserves the right to limit the contract in the event that Key Performance Indicators are not being met. The decision to extend will be wholly conditional on the delivery of the contract and achieving the KPI’s.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
Number of possible renewals: 1
Section III: Legal, economic, financial and technical information
All tendered rates and prices shall be subject to an annual adjustment submitted at time of tender.
Additions to, or deletions from, the contract shall utilise tendered prices or shall uses prices derived from tendered prices.
Description of particular conditions: The contract shall be subject to the provisions of bespoke contract conditions developed by the Authority for this requirement.
Minimum level(s) of standards possibly required: Shall be stated in the Prequalification Questionnaire.
Shall be via the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Shall be stated in the Pre-qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Candidates shall be required to complete a Pre-qualification Questionnaire (PQQ). A copy of the marking criteria for the PQQ will be provided with the PQQ. The 6 highest scoring candidates shall be selected. Any candidates that fail to answer any questions or fail to provide any requested information shall be excluded from further assessment.
Section VI: Complementary information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.: Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin and future announcements will be made in either or both of these publications. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006.
Bidders will be selected via the assessment of a Pre-qualification Questionnaire (PQQ). Requests to Participate must be made by the stated date and time, requests made after this will not be considered. Requests to participate shall be in writing by post or email. Company literature, brochures or any other advertising/publicity material are not to be submitted at any time. PQQ’s that are incomplete or not submitted by the date set for return will not be considered. UKAS or European equivalent accreditation to ISO 9001:2000 (with a scope appropriate to the requirement as described) is a pre-requisite and a copy of the Accreditation Cerificate (scanned copy is acceptable) is to be provided with the Request to Participate. Failure to demonstrate appropriate accreditation will result in the Request to Participate not being considered. PQQ’s will be issued by email and the Request to Participate shall provide an email address to which the PQQ can be sent.
Access to the locations cited above is limited. Site visits will be arranged during the tender period. Whilst the Authority will endeavour to ensure equality of access to all bidders this may not be possible if all bidders are not able to attend on specified dates. By seeking to bid all candidates are deemed to have accepted this and no later claim or appeal in respect of access will be considered.
The Authority makes no guarantee that tenders will be issued or that a contract will be awarded. Any expenditure, work or effort undertaken is purely a matter for the commercial judgement of candidates and bidders. The Authority will not entertain any claims for costs incurred at any stage of the process. GO Reference: GO-201219-DCB-3644315.
Defence Infrastructure Organisation
Body responsible for mediation procedures
Defence Infrastructure Organisation
Defence Infrastructure Organisation
VI.5)Date of dispatch of this notice:9.1.2012