Building and Maintenance Services Contract – National Galleries of Scotland

Building and Maintenance Services Contract – National Galleries of Scotland

This contract is for the supply and management of a suitable qualified and experienced building and maintenance service contractor to carry out specific tasks required by National Galleries Scotland.

United Kingdom-Edinburgh: Repair and maintenance services of electrical and mechanical building installations

2020/S 215-528585

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: National Galleries of Scotland
Postal address: National Galleries of Scotland, 73 Belford Road
Town: Edinburgh
NUTS code: UKM75 Edinburgh, City of
Postal code: EH4 3DS
Country: United Kingdom
E-mail: mbrowne@nationalgalleries.org
Internet address(es):
Main address: http://www.nationalgalleries.org
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11042

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

NGS: Building and Maintenance Services Contract

 

II.1.2)Main CPV code

50710000 Repair and maintenance services of electrical and mechanical building installations

II.1.3)Type of contract

Services

II.1.4)Short description:

 

This contract is for the supply and management of a suitable qualified and experienced building and maintenance service contractor to carry out specific tasks required by National Galleries Scotland (NGS).

The contractor must ensure that correct environmental conditions are monitored and maintained within the estate of NGS to BS 4971:2017 and BS EN 16893:2018 and in a manner that can be sustainable, and in an energy efficient manner, whilst ensuring all mechanical, electrical plant installations, structural and building support systems are maintained in a safe and effective manner.

The contract includes all building pre-planned maintenance, breakdowns and repair works throughout the NGS estate; and the provision of minor support works as directed by NGS to cover items such as gallery events and art exhibitions installations support works and minor buildings fabrication work.

Summary of scope of services provided include:

— to carry out pre-planned maintenance;

— to attend breakdowns and carry out repair works including 24-hour cover;

— minor new work;

— set up work for exhibitions;

— ensure correct environmental conditions are maintained;

— provide pro-active approach to carbon reduction.

System maintenance services include:

All electrical systems excluding IT and security systems:

— heating, ventilation and air-conditioning systems;

— water systems;

— joinery repairs.

The exact requirements are set out in the Draft Contract Schedule 1 Specification.

 

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

50700000 Repair and maintenance services of building installations

II.2.3)Place of performance

NUTS code: UKM75 Edinburgh, City of

II.2.4)Description of the procurement:

 

National Galleries Scotland (NGS) are looking to procure a sole contractor for the provision of building and maintenance services.

The procurement will be conducted through the use of the restricted procedure. The ESPD will be used as a downsizing tool in this procedure.

It is the intention of NGS to shortlist a maximum of five contractors but NGS reserves the right to invite in excess of this number of contractors in the event of a tie.

Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.

The objective criteria for shortlisting candidates is detailed under section III of this contract notice.

A Draft Schedule 1 ‘Specification’ of the contract agreement and Draft second stage quality scoring sections has been uploaded to the portal. This is for information and guidance only as to the requirements of the contract. Bidders should satisfy themselves that they can fulfil the contract requirements prior to completing the ESPD.

 

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract duration will be for an initial 36-month period, with the option of two additional 12-month extensions, not exceeding 24 months; resulting in a possible maximum contract extension of 60 months. This is at the discretion of National Galleries Scotland.

 

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

Q4A.1b ‘Enrolment in a Trade Register’, Q4A.2a ‘Authorisation of a Particular Organisation Needed’ have been included in the ESPD. Bidders must confirm whether this is applicable to them.

If applicable, this question will be scored on a Pass/Fail basis. If the bidder is required by their country of establishment, to have enrolment in a trade register, authorisation and/or membership of a particular organisation that the contractor has not attained, the response will be deemed a ‘Fail’. Any bidder scoring a ‘Fail’ mark will be disqualified from the competition.

 

III.1.2)Economic and financial standing

List and brief description of selection criteria:

 

The following selection criteria is listed within the ESPD and will be scored on a Pass/Fail basis:

Q4B5a Insurance — professional risk indemnity,

Q4B5b Insurance — employer’s (compulsory) liability,

Q4B5c Insurance — all other types listed,

Q4B6 Other economic or financial requirements.

 

Minimum level(s) of standards possibly required:

 

Q4B.5a — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Professional risk indemnity = GBP 5 000 000

This will be scored on a Pass/Fail basis. If the bidder responds ‘No, and I cannot commit to obtain it’ the response will be deemed a ‘Fail’. Any Bidder scoring a ‘Fail’ mark will be disqualified from the competition.

Q4B.5b — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Employer’s (Compulsory) liability = GBP 10 000 000

This will be scored on a pass/fail basis. If the bidder responds ‘No, and I cannot commit to obtain it’ the response will be deemed a ‘Fail’. Any bidder scoring a ‘Fail’ mark will be disqualified from the competition.

Q4B.5c — It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequent award contract, the types and levels of insurance indicated below:

Public liability insurance = GBP 10 000 000

General commercial insurance = GBP 10 000 000.

This will be scored on a Pass/Fail basis. If the Bidder responds ‘No, and I cannot commit to obtain it’ the response will be deemed a ‘Fail’. Any Bidder scoring a ‘Fail’ mark will be disqualified from the competition.

Q4B6 — All information is contained within the online ESPD.

 

III.1.3)Technical and professional ability

List and brief description of selection criteria:

 

The following selection criteria is listed within the ESPD and will be scored:

Q4C.1.2 Relevant examples (40 %);

Q4C.4 Supply chain management (30 %);

Q4C.6 Educational and professional qualifications (10 %);

Q4C.9 Tools, plant or technical equipment (20 %).

The five highest scoring bidders will be shortlisted to the Invitation to Tender.

Question scoring methodology is fully described within the ESPD.

Q4D.1 Quality Assurance and Q4D.2 Environmental Management are included under selection criteria but will be scored on a Pass/Fail basis, as detailed below.

 

Minimum level(s) of standards possibly required:

 

Q4C.1.2 — All information is contained within the online ESPD.

Q4C.4 — All information is contained within the online ESPD.

Q4C.6 — All information is contained within the online ESPD.

Q4C.9 — All information is contained within the online ESPD.

Q4D.1 — Quality Assurance: all information in regard to minimum level(s) of standards required is contained within the online ESPD.

This will be scored on a Pass/Fail basis. If the bidder responds ‘No’ the response will be deemed a ‘Fail’. Any bidder scoring a ‘Fail’

mark will be disqualified from the competition.

Q4D.2 — Environmental management: all information in regard to minimum level(s) of standards required is contained within the online ESPD.

This will be scored on a Pass/Fail basis. If the bidder responds ‘No’ the response will be deemed a ‘Fail’. Any bidder scoring a ‘Fail’ mark will be disqualified from the competition.

 

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As detailed in the contract.

 

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 217-396089

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/12/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 21/12/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

2023-2025.

 

VI.3)Additional information:

 

National Galleries Scotland reserves the right to cancel the procurement at any time and not award a contract. The expenditure, work or effort undertaken by bidders prior to the award of contract is accordingly a matter solely for the commercial judgement of bidders.

Late tenders may not be considered by National Galleries Scotland.

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=632339

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Please refer to the Draft Stage 2 Quality criteria uploaded to the portal.

(SC Ref:632339)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=632339

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Edinburgh Sheriff Court
Postal address: Sheriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
Internet address: https://www.scotcourts.gov.uk/the-courts/court-locations/edinburgh-sheriff-court-and-justice-of-the-peace-court

VI.5)Date of dispatch of this notice:

30/10/2020