Building and Supply of Two Cremators

Building and Supply of Two Cremators

Crematorium Upgrade Project.

United Kingdom-Clacton-on-Sea: Cremators

2013/S 156-271976

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tendring District Council
Town Hall, Station Road
Contact point(s): Building Services
For the attention of: Barry Eldrige
CO15 1SE Clacton-on-Sea
UNITED KINGDOM
Telephone: +44 1255686947
E-mail: beldridge@tendringdc.gov.uk

Internet address(es):

General address of the contracting authority: www.tendringdc.gov.uk

Further information can be obtained from: Allman Woodcock Ltd
10-11 Tombland
Contact point(s): Jon Harper
For the attention of: Jon Harper
NR3 1HF Norwich
UNITED KINGDOM
Telephone: +44 1603610243
E-mail: jharper@allmanwoodcock.com
Fax: +44 1603610243
Internet address: www.allmanwoodcock.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Crematorium Upgrade Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cremators. Extending and upgrading the existing crematorium building, the supply and installation of two new cremators and associated equipment, the removal of two existing cremators and equipment, the supply and installation of new mercury abatement and all associated building works to facilitate the installation and/or the removal of equipment. The completed installation shall make provision for the possible future addition of a cold store installation.
N.B. The Council may decide to proceed with a non-abated installation should there be insufficient funding available for a completely abated installation.
The successful supplier will be responsible for completing the design for the whole works. The successful supplier will also be required to enter into a 10 year maintenance contract for the maintenance of the new cremators, mercury abatement and associated equipment.
II.1.6)Common procurement vocabulary (CPV)

42350000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Extending and upgrading the existing crematorium building, the supply and installation of two new cremators and associated equipment, the removal of two existing cremators and equipment, the supply and installation of new mercury abatement and all associated building works to facilitate the installation and/or the removal of equipment. The completed installation shall make provision for the possible future addition of a cold store installation.
N.B. The Council may decide to proceed with a non-abated installation should there be insufficient funding available for a completely abated installation.
The successful supplier will be responsible for completing the design for the whole works. The successful supplier will also be required to enter into a 10 year maintenance contract for the maintenance of the new cremators, mercury abatement and associated equipment.
Excluding VAT 1 000 000 GBP.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Completion 31.8.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

It is anticipated that the contractor will be required to obtain and maintain a performance bond for the duration of the contract. The value of the bond will be 10% of the value of the work awarded.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms will be as set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A Limited Company.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Compliance with DEFRA Process Guidance Note PG5/2(12).The successful supplier will be required to carry out associated building alteration works to facilitate the installation of new equipment and will be responsible for obtaining planning permission and completing the design for the whole works. All works are to comply with the latest Building Regulations, Water Regulations, Pressure Vessel Regulations and relevant British Standards. The successful supplier will also be required to enter into a ten year maintenance contract for the maintenance of new cremators and associated equipment.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
In addition, applicants will be required to complete a pre-qualification questionnaire, obtainable from Allman Woodcock Limited. Requests for a pre-qualification questionnaire must be on one page only of company headed paper. The questionnaire must be returned to the contact address within the time-limit for receipt of tenders or requests to participate.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
In addition, applicants will be required to complete a pre-qualification questionnaire, obtainable from Allman Woodcock Limited. Requests for a pre-qualification questionnaire must be on one page oly of company headed paper. The questionnaire must be returned to the contact address within he time-limit for receipt of tenders or requests to participate.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities.
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(11) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(12) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In addition, applicants will be required to complete a pre-qualification questionnaire, obtainable from Allman Woodcock Limited. Requests for a pre-qualification questionnaire must be on one page only of company headed paper/email. The questionnaire must be returned to the contact address within the time-limit for receipt of tenders or requests to participate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

AWL1059
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.9.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The successful supplier will be required to carry out associated building extensions and alteration works to facilitate the installation of new equipment and will be responsible for completing the design for the whole works.
It is anticipated that the new cremators, mercury abatement (if selected) and associated plant will be required to be delivered to site late 2014. It is a requirement for all works at the crematorium to be completed and the site fully operational by end of August 2015.
To view this notice, please click here:
https://www.paessex.gov.uk/delta/viewNotice.html?noticeId=70168218

GO Reference: GO-201389-PRO-5026253

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Tendring District Council
Town Hall
CO15 1SE Clacton on Sea
UNITED KINGDOM
Telephone: +44 1255686955

Body responsible for mediation procedures

Tendring District Council
Town Hall
CO15 1SE Clacton on Sea
UNITED KINGDOM
Telephone: +44 1255686955

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Contact should be made with Tendring District Council in the first instance.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Tendring District Council
Town Hall
CO15 1SE Clacton on Sea
UNITED KINGDOM
Telephone: +44 1255686955

VI.5)Date of dispatch of this notice:9.8.2013