Building Capacity to use Research Evidence

Building Capacity to use Research Evidence

DFID is seeking proposals for a range of innovative programmes that aim to build capacity of decision-makers in low and middle income countries to use research evidence and rigorous data to inform their decision-making.

UK-East Kilbride: Research services

2013/S 005-005720

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DFID, Abercrombie House, Eaglesham Road
East Kilbride
Telephone: +44 1355843385

Further information can be obtained from: Refer to the Supplier Portal with any queries (dialogues tab)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: All supporting documentation is on the Supplier Portal

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Building Capacity to use Research Evidence (BCURE).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

DFID is seeking proposals for a range of innovative programmes that aim to build capacity of decision-makers in low and middle income countries to use research evidence and rigorous data to inform their decision-making. We intend to invest GBP 10 000 000 in a suite of up to six new programmes, which will each run for a period of up to 3 years. This will help inform DFID and other development research funders on what types of capacity building approaches on research uptake are most cost effective and have the greatest impact.Having the ability to make evidence-informed policy and practice decisions will be vital if countries are to pull themselves out of poverty. The end results of the programme stream will be enhanced capacity of decision makers in low and middle income countries to routinely gather, synthesise, appraise and use research evidence to inform policy and practice decisions. For the purposes of this call, decision-makers may be policy-makers, practitioners or intermediaries – or the organisations in which these decision-makers work. Applicants can be individual organisations or a consortium of organisations of which at least 50 % of which should be from low or middle income countries. We would discourage applications from individual organisations based in a high-income country. Programmes should be designed in collaboration with end-users and ideally will be implemented within and through existing in-country institutions. At least one of the countries targeted by each programme should be a DFID focus country. Proposals must demonstrate how on-going learning will be facilitated and how benefits will be sustained beyond the life of the programme. Potential applicants are invited to fill in a pre-qualification questionnaire which should include a 10 page concept note outlining their proposed programme. Ten applicants will be shortlisted and invited to submit full proposals at the intention to tender (ITT) stage. A grant of up to GBP 10,000 will be available to shortlisted applicants to support the development of the full proposal, and then up to 6 programmes will be funded. Potential applicants should note that DFID is keen to test a broad range of capacity building approaches on research uptake, with a varied geographical focus. DFID therefore reserve the right to select the best combination of proposals to meet our requirements, within the overall funding envelope we have available. Proposals will therefore be assessed on their own merit with bidders only competing against each other on the basis that there is a limited pool of money available.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As defined in the Terms of Reference.Up to 6 programmes will be funded, each between the value of GBP 1-4M, and up to 36 months duration.
II.2.2)Information about options

Options: yes
Description of these options: The contracts will span a period of up to 36 months, starting from August 2013, with a possible extension available of up to 12 months subject to satisfactory performance, continued need and availability of funding. If circumstances require further extension beyond the original contract duration/agreed extensions, or if DFID chooses to fund a further phase of any of the resulting contracts, DFID will consider doing so by means of the negotiated procedure.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will be governed by English Law. Prices are not required at the PQQ stage, however, when required, prices must be quoted in GBP. All payments for the contract will be made in GBP Sterling. DFID reserves the right to annul the process and not award the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liabilities.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 10
Objective criteria for choosing the limited number of candidates: As set out in the Terms of Reference and supplier guidance instructions. Bidders should note that they are only in direct competition in so far as there are limited funds available. DFID reserves the right to select the best combination of proposals that maximises use of these funds, as well as allowing us to test a number of different approaches with a broad geographical focus. This may not necessarily equate to the top scoring concept notes or proposals being selected for funding.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Planning, Monitoring and Evaluation. Weighting 20

2. Methodology. Weighting 32

3. Quality of programme team. Weighting 24

4. Commercial. Weighting 24

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the resulting contracts will be awarded on the basis of the most economically advantageous tenders, in line with the strategic priorities outlined in the ToR. Tender documents including draft terms of reference are available in our Supplier Portal. However, only Registered Suppliers can access these documents. Details on Supplier Portal and guidance to register can be found in: Expressions of interest should be via the DFID portal, using the PQQ guidance available. Programme staff should not be contacted directly. Following assessment of PQQ, DFID will invite shortlisted applicants to submit full technical and commercial proposals and inform applicants not short-listed that they are unsuccessful. Up to 6 contracts will be awarded and these will span a period of around 36 months. If circumstances require further extension beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the negotiated procedure where necessary conditions can be met. From 1.4.2001, all UK development assistance has been fully untied which allows suppliers from anywhere in the world to bid for DFID contracts.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lee Ferguson
Abercrombie House, Eaglesham Road, East Kilbride
G75 8EA

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2013