Building Cleaning Contract Nottingham

Building Cleaning Contract Nottingham

Cleaning of School and ancillary buildings and associated works by a single contractor. Comprises approx 11,000 sq metres. Cleaning is required for daily cleaning and holiday time deep-cleaning.

United Kingdom-Nottingham: Building-cleaning services

2013/S 172-297740

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Rushcliffe School Academy Trust
Boundary Road, West Bridgford
For the attention of: Sue Oakley
NG2 7BW Nottingham
UNITED KINGDOM
Telephone: +44 1159744050
E-mail: sue@i-clean.info
Fax: +44 115974451

Internet address(es):

General address of the contracting authority: http://www.rushcliffe.notts.sch.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA26967

Further information can be obtained from: i-Clean Systems Ltd
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: Sue Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580680
E-mail: sue@i-clean.info
Fax: +44 1684580681
Internet address: http://www.i-clean.info

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.i-clean.info/rushcliffepqq.php
www.i-clean.info/rushcliffepqq.php, www.i-clean.info/rushcliffepqq.php
Contact point(s): www.i-clean.info/rushcliffepqq.php
For the attention of: www.i-clean.info/rushcliffepqq.php
www.i-clean.info/rushcliffepqq.php
UNITED KINGDOM
Telephone: +44 1684580680
Fax: +44 1684580681
Internet address: www.i-clean.info/rushcliffepqq.php

Tenders or requests to participate must be sent to: i-Clean Systems Ltd
Unit 14, 190 Malvern Common, Poolbrook Road
For the attention of: Sue Oakley
WR14 3JZ Malvern
UNITED KINGDOM
Telephone: +44 1684580680
E-mail: sue@i-clean.info
Fax: +44 1684580681
Internet address: http://www.i-clean.info

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The Rushcliffe School Academy Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Rushcliffe School Academy Trust, Boundary Road, West Bridgford, Nottingham, NG2 7BW.
NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Cleaning of School and ancillary buildings and associated works by a single contractor. Comprises approx 11,000 sq metres. Cleaning is required for daily cleaning and holiday time deep-cleaning. The requirement will be for a 52 week per year service. External Window cleaning, to be priced separately. Enhanced DBS checks for all staff is a requirement. TUPE will apply.
Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=108280

II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Cleaning of School and ancillary buildings and associated works by a single contractor. Comprises approx 11,000 sq metres. Cleaning is required for daily cleaning and holiday time deep-cleaning. The requirement will be for a 52 week per year service.
External Window cleaning, to be priced separately. Enhanced DBS checks for all staff is a requirement. TUPE will apply. Billing for the service to be invoiced monthly, payment 30 days in arrears. TUPE will apply.
Estimated value excluding VAT: 330 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Option to extend by 2 years 1 year at a time.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

We reserve the right to require deposits and guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be invoiced monthly, payment 30 days in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Cleaning contract will be subject to and judged on the following:
a) Performance standards;
b) Independent Auditing;
c) Shortfall of standards will be subject to contractor rectification or credit;
d) A Monthly contract meeting;
e) Audit of Hours.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(6) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(7) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ICS 2427 – 2013
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.9.2013
IV.3.4)Time limit for receipt of tenders or requests to participate

3.10.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(MT Ref:108280).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.9.2013