Building Cleaning Services Berkshire

Cleaning services at seven sites in Bracknell/Wokingham and sixteen sites in Reading/Newbury. Sites are a mixture of clinical (including mental health) and office accommodation.

United Kingdom-Theale: Building-cleaning services

2015/S 042-072390

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Berkshire Healthcare NHS Foundation Trust
Unit 7, Ely Road
For the attention of: Tim Shannon
RG7 4BQ Theale
UNITED KINGDOM
Telephone: +44 1189167965
E-mail: tim.shannon@berkshire.nhs.uk
Fax: +44 1189167972

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Berkshire.

NUTS code UKJ11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cleaning services at seven sites in Bracknell/Wokingham and sixteen sites in Reading/Newbury. Sites are a mixture of clinical (including mental health) and office accommodation.

II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: 2 options to extend the contract by 12 months (maximum contract duration 5 years).

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Lot 1 — Bracknell/Wokingham

1)Short description

Cleaning of 7 sites in Bracknell and Wokingham.

2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise.

Lot No: 2Lot title: Reading/Newbury

1)Short description

Cleaning of 16 sites in Reading and Newbury.

2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

We reserve the right to require deposits and guarantees.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To download a PQQ Register your company on the eSourcing portal (this is only required once): — browse to the ESourcing Portal: https://www.nhssourcing.co.uk/bhft/web/login.shtml and click the link to register, — accept the terms and conditions and click ‘continue’, — enter your correct business and user details, — note the username you chose and click ‘save’ — when complete, — you will shortly receive an email with your unique password (please keep secure). Login to the portal with the username/password: — click the ‘PQQ/ITTs open to all suppliers’ link (these are Pre-Qualification Questionnaires or tenders open to any registered suppliers), — click on the relevant PQQ/ITT to access the content, — click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page. This will move the PQQ into your My PQQ/My ITTs page (this is a secure area reserved for your projects only), — you can now access any of the attachments by clicking the ‘Settings and Buyer Attachment’ in the ‘Actions’ box.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See III.2.1 above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See III.2.1 above.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BHFT 0075

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.3.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

27.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

23.2.2015