Building cleaning services Derbyshire

Building cleaning services Derbyshire

Derby City Council invites tenders for the provision of cleaning services for Council Buildings throughout the city of Derby.

UK-Derby: building-cleaning services

2012/S 118-195465

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Resources
For the attention of: Surinder S Kahlon
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

Tenders or requests to participate must be sent to: Derby City Council
Norman House, Friary Street
Contact point(s): Business Support
For the attention of: Tender receipt officer
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643294
E-mail: procurement@derby.gov.uk
Internet address: http://in-tendhost.co.uk/derbyshirepartnership/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of building cleaning services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Derby City.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Derby City Council invites tenders for the provision of cleaning services for Council Buildings throughout the city of Derby.
The scope of the cleaning requirements will be listed in the specifications. The service includes:
— Internal building cleaning including the provision of all associated materials, equipment and labour,
— Internal and external window cleaning including the provision of all associated materials, equipment and labour,
— The cost of all consumables must be included in the pricing (e.g. toilet paper, soap).
The contract will be in the form of 5 lots which are based upon the nature and the location of the work.
— Lot 1; libraries, children’s and adult day centres,
— Lot 2; residential homes for older people,
— Lot 3; The Council House,
— Lot 4; other Council offices and buildings,
— Lot 5; Assembly Rooms & Guildhall Theatre.
Tenderers may bid for single, multiple or all lots.
II.1.6)Common procurement vocabulary (CPV)

90911200, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Derby City Council invites tenders for the provision of Cleaning Services for Council Buildings throughout the city of Derby.
The scope of the cleaning requirements will be listed in the specifications. The service includes:
— Internal building cleaning including the provision of all associated materials, equipment and labour,
— Internal and external window cleaning including the provision of all associated materials, equipment and labour,
— The cost of all consumables must be included in the pricing (e.g. toilet paper, soap).
The contract will be in the form of 5 lots which are based upon the nature and the location of the work.
— Lot 1; libraries, children’s and adult day centres,
— Lot 2; residential homes for older people,
— Lot 3; The Council House,
— Lot 4; other Council offices and buildings,
— Lot 5; Assembly Rooms & Guildhall Theatre.
Tenderers may bid for single, multiple or all lots.
Estimated value excluding VAT: 8 950 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract is expected to start 1st December 2012 and will run for a period of three years with the possibility, following annual review of performance of extending for further period of twelve (12) months each up to a maximum of two (2) times.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 3.12.2012. Completion 30.11.2017

Information about lots

Lot No: 1 Lot title: Libraries, children’s and adult day centres

1)Short description

Libraries, children’s and adult day centres.
2)Common procurement vocabulary (CPV)

90911200, 90911000

3)Quantity or scope

13 libraries
18 children’s and adult day centres
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Residential homes for older people

1)Short description

Residential homes for older people.
2)Common procurement vocabulary (CPV)

90911200, 90911000

3)Quantity or scope

9 residential homes for older people
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: The Council House

1)Short description

Derby City Council’s main head office.
2)Common procurement vocabulary (CPV)

90911200, 90911000

3)Quantity or scope

1 Council House Building
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Assembly Rooms and Guildhall Theatre

1)Short description

Buildings for performing arts shows – Derbylive.
2)Common procurement vocabulary (CPV)

90911200, 90911000

3)Quantity or scope

2 buildings
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Other Council buildings

1)Short description

Various other Council buildings.
2)Common procurement vocabulary (CPV)

90911200, 90911000

3)Quantity or scope

24 Council buildings
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed within the tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed within the tender document.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed within the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed within the tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed within the tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TD0475
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.7.2012
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 1.8.2012 – 13:00
Place:

Derby City Council – Roman House Business Support Unti.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

This contract is being managed electronically, any service providers wishing to express an interest please visit www.sourcederbyshire.co.uk.

(MT Ref:89923).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.6.2012