Building Cleaning Services Derbyshire Constabulary

Building Cleaning Services Derbyshire Constabulary

Building Cleaning Services at a range of Police sites for Derbyshire, Northamptonshire and Nottinghamshire Police Authorities.

UK-Derby: cleaning and sanitation services

2012/S 96-160259

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire Constabulary
Procurement, Contract Services, Butterley Hall, Ripley
Contact point(s): Mrs Nicola Penn
For the attention of: Mrs Nicola Penn
DE5 3RS Derby
UNITED KINGDOM
Telephone: +44 3451233333
E-mail: nicola.penn.6924@derbyshire.pnn.police.uk

Internet address(es):

General address of the contracting authority: www.derbyshire.police.uk

Address of the buyer profile: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Building Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Derbyshire, Northamptonshire and Nottinghamshire Police sites.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building Cleaning Services at a range of Police sites for Derbyshire, Northamptonshire and Nottinghamshire Police Authorities.
II.1.6)Common procurement vocabulary (CPV)

90900000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Building Cleaning Services. Lot 1 – Derbyshire Police sites; Lot 2 – Northamptonshire Police sites; Lot 3 – Nottinghamshire Police sites. Bidders may apply for one or two or all of the lots. Discounts offered to the Contracting Authority from bidders for the award of two and/or three lots will be considered. Derbyshire Police will be acting as Lead Force for this procurement, however each Force will act as its own Contracting Authority and will be required to enter into separate contracts with a contractor. The contract is for 4 years with an option to extend to upto a further 4 years at each Authority’s discretion.
II.2.2)Information about options

Options: yes
Description of these options: The contract is for 4 years with an option to extend to upto a further 4 years at each Authority’s discretion.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Derbyshire

1)Short description

Building cleaning services for Derbyshire Police Sites.
2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Northamptonshire

1)Short description

Building cleaning services for Northamptonshire Police Sites.
2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Nottinghamshire

1)Short description

Building cleaning services for Nottinghamshire Police sites.
2)Common procurement vocabulary (CPV)

90900000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and or suitable performance bond or bankguarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

One member of any grouping/consortium of suppliers will be required to accept prime contractorship.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract is subject to TUPE Regulations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre-qualification questionnaire (PQQ) will be available for download via www.bluelight.gov.uk (companies must register on Bluelight first in order to download a PQQ. Registration is free). In this PQQ you will be asked for information to enable assessment of your application to carry out the services in accordance with Sections23-26 of the Public Contracts Regulations 2006. This information is fully documented in the PQQ. The PPQ will be available to download by 24/5/12.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the PQQ published on the.
Bluelight website. The Authority use the Experian E-Series Business software to determine a company’s financial stability. Only companies with a Delphi rating of 75 or above will be considered for the tenderer list. Further information is provided in the PQQ document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties are required to complete the PQQ published on the Bluelight website.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A sufficient number of operators will be selected to ensure value for money using a ranking method based on their ranked score.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

P0020/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.8.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

6.8.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.6.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 8 years if options to extend are taken
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract.
The contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Suppliers wishing to be considered for appointment as a provider of these services should submit a PQQ in compliance with the instructions and within the prescribed deadline. The PQQ will be available from www.Bluelight.gov.uk by 24/05/12. All discussions, correspondence, and all meetings will be conducted in English. The Contracting Authority reserves the right not to make any award and reserves the right to accept all or part of any tender.

The Freedom of Information Act (FOI) applies to the Contracting Authority. If any supplier considers that any information supplied by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requestsbe examined in light of exemptions provided for in the Act.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered in to. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or areat risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.5.2012