Building Cleaning Services for London Borough of Redbridge

Building Cleaning Services for London Borough of Redbridge

Contract for the provision of building cleaning and window cleaning of council buildings in the London Borough of Redbridge for the period 1.8.2015 to 31.7.2020.

United Kingdom-London: Cleaning services

2014/S 190-335483

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Redbridge
Strategic Procurement 7th Floor Lynton House 255-259 High Road, Ilford
For the attention of: Mr Martin Brand
IG1 1NN London
UNITED KINGDOM
Telephone: +44 2087083542
E-mail: martin.brand@redbridge.gov.uk
Fax: +44 2087083716

Internet address(es):

General address of the contracting authority: www.londontenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of building cleaning and window cleaning of council buildings in the London Borough of Redbridge for the period 1.8.2015 to 31.7.2020. Lot 1 — building cleaning — North and East, Lot 2 — building cleaning — South and West, Lot 3 — cleaning of external windows on housing sites, Lot 4 — cleaning of external windows on school and welfare sites, Lot 5 — building cleaning and window cleaning of council buildings.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The London Borough of Redbridge.

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The London Borough of Redbridge (the ‘Authority’) invites expressions of interest from suitably experienced and qualified organisations in relation to the provision of Building Cleaning and/or Window Cleaning services to premises as described in Lots 1 to 5 below. Organisations are invited to apply for any 1 or more Lots.
Description of Lots:
Lot 1 — building cleaning — north and east,
Lot 2 — building cleaning — south and west,
Lot 3 — cleaning of external windows on housing sites,
Lot 4 — cleaning of external windows on school and welfare sites,
Lot 5 — building cleaning and window cleaning of council buildings.
Each Lot being referred to as a ‘Contract’, although if more than one Lot is awarded to the same organisation the organisation shall be required to enter into only 1 Contract covering each Lot awarded.
The approximate value of each Contract based on 2013/14 spends is as follows:
Lot 1 — In the region of 438 000 GBP per annum.
Lot 2 — In the region of 627 000 GBP per annum.
Lot 3 — In the region of 37 000 GBP per annum.
Lot 4 — In the region of 44 000 GBP per annum.
Lot 5 — In the region of 311 000 GBP per annum.
It is intended that each Contract will commence on 1.8.2015 and, subject to earlier termination in accordance with the Conditions of Contract, shall operate for a period of five (5) years, terminating at midnight on 31.7.2020 (‘the Contract Period’). At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to two (2) years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to midnight on 31.7.2022.
The Authority considers that the Transfer of Undertakings (Protection of Employment) Regulations 2006 as amended by the Collective Redundancies and Transfer of Undertakings (Protection of Employment) (Amendment) Regulations 2014 (‘TUPE’) are likely to apply to each Contract. Organisations will be required to comply with their obligations under TUPE and to do so in accordance with the rates and prices submitted in their Tender. Further details relating to TUPE will be provided in the Tender Documents issued to those Invited to Tender for each Contract.
Pre-Qualifying Questionnaire (‘PQQ’)
Those organisations expressing an interest in each Contract will be required to complete a PQQ to ascertain the organisation’s financial viability, technical capacity and experience in delivering similar high quality services (including the provision of references) and to ensure that the organisation has satisfactory policies on equalities, health and safety, prevention of bribery, environment and sustainability and TUPE and Pensions.
The Authority shall only evaluate PQQs submitted by those organisations whose annual turnover is as follows:
Lot 1: 900 000 GBP per annum.
Lot 2: 1 250 000 GBP per annum.
Lot 3: 75 000 GBP per annum.
Lot 4: 90 000 GBP per annum.
Lot 5: 650 000 GBP per annum.
Of those organisations who satisfy the PQQ requirements the Authority will, at the Authority’s absolute discretion, Invite to Tender for each Lot the five (5) to seven (7) organisations (or, at the Authority’s absolute discretion, such number of organisations the Authority considers reasonable to ensure genuine competition) who attain the highest financial assessment scores as awarded by the independent financial assessor, or as determined by the Authority’s alternative assessment as more fully detailed in the PQQ.
Contract Evaluation Criteria
The award criteria for each Contract will be based on the most economically advantageous Tender received. This shall be based on the evaluation criteria of price 70 % and technical ability and quality 30%. The full breakdown of the evaluation criteria will be contained in the Tender Documents issued to those organisations who are Invited to Tender following the PQQ stage of the procurement.

II.1.6)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The approximate value of each Contract based on 2013/14 spends is as follows:
Lot 1 — In the region of 438 000 GBP per annum.
Lot 2 — In the region of 627 000 GBP per annum.
Lot 3 — In the region of 37 000 GBP per annum.
Lot 4 — In the region of 44 000 GBP per annum.
Lot 5 — In the region of 311 000 GBP per annum.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2020

Information about lots

Lot No: 1Lot title: Building cleaning — north and east

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Building cleaning — south and west

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Cleaning of external windows on housing sites

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Cleaning of external windows on school and welfare sites

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 5Lot title: Building cleaning and window cleaning of council buildings

1)Short description

2)Common procurement vocabulary (CPV)

90910000, 90911000, 90911100, 90911200, 90911300, 90919200, 90919300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Of those organisations who satisfy the PQQ requirements the Authority will, at the Authority’s absolute discretion, Invite to Tender for each Lot the five (5) to seven (7) organisations (or, at the Authority’s absolute discretion, such number of organisations the Authority considers reasonable to ensure genuine competition) who attain the highest financial assessment scores as awarded by the independent financial assessor, or as determined by the Authority’s alternative assessment as more fully detailed in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.11.2014 – 20:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.11.2014 – 20:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

At the sole discretion of the Authority and subject to satisfactory performance of the contractor, the Contract Period for each Contract may be extended for up to two (2) years in such period or periods as the Authority deems appropriate, providing a total possible Contract Period to midnight on 31.7.2022.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.9.2014