Building Cleaning Services Somerset

The Contracting Authority is looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to specific College requirements.

United Kingdom-Bridgwater: Building-cleaning services

2015/S 057-100241

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bridgwater College
Bath Road
Contact point(s): Steve Redman
For the attention of: Procurement Manager
TA6 4PZ Bridgwater
UNITED KINGDOM
Telephone: +44 1278455464
E-mail: procurement@bridgwater.ac.uk
Fax: +44 1278444363

Internet address(es):

General address of the contracting authority: www.bridgwater.ac.uk

Further information can be obtained from: Bridgwater College
Bath Road
Contact point(s): Steve Redman
For the attention of: Procurement Manager
TA6 4PZ Bridgwater
UNITED KINGDOM
Telephone: +44 1278455464
E-mail: procurement@bridgwater.ac.uk
Fax: +44 1278444363
Internet address: www.bridgwater.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Bridgwater College
Bath Road
Contact point(s): Steve Redman
For the attention of: Procurement Manager
TA6 4PZ Bridgwater
UNITED KINGDOM
Telephone: +44 1278455464
E-mail: procurement@bridgwater.ac.uk
Fax: +44 1278444363
Internet address: www.bridgwater.ac.uk

Tenders or requests to participate must be sent to: Bridgwater College
Bath Road
Contact point(s): Steve Redman
For the attention of: Procurement Manager
TA6 4PZ Bridgwater
UNITED KINGDOM
Telephone: +44 1278455464
E-mail: procurement@bridgwater.ac.uk
Fax: +44 1278444363
Internet address: www.bridgwater.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Cleaning Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Bridgwater College, Bath Road, Bridgwater, TA6 4PZ.

NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to specific College requirements within their current sites and for the cleaning requirements to all their public buildings. A more detailed indication of this information will be included in the Invitation to Tender. The Contracting Authority is seeking a service provider who can provide a first class service from a single contractor provision with the possible addition of a site based manager to manage the services to both sites within this contract.
This is a 2 stage restricted procedure with a pre-qualification questionnaire (PQQ) as the first stage. Suppliers who are short listed will be taken forward to stage two which will be the invitation to tender stage (ITT).
The PQQ will be published to the secure area upon receipt of your expression of interest.
The closing date for the return of the PQQ is 20.4.2015 12 Noon GMT.

II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

3 year contract with the scope for 2 possible 1 year extensions. Value below is estimated contract value range for the duration of the contract 3 year contract.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is for 3 years with two possible 1 year extensions.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should obtain a pre tender qualification questionnaire which will need to be completed and returned as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of enrolment on professional or trade registers and details on whether bankruptcy, convictions of professional misconduct, non payment relating to social security contributions or taxes applies to the economic operator. Economic operators may be excluded from participation if any of these circumstances applies. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should obtain a pre tender qualification questionnaire which will need to be completed and returned as part of the request to participate process. Candidates will need to provide as part of the request to participate process details of turnover, profit and capital and reserves for previous 3 years. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should obtain a pre tender qualification questionnaire which will need to be completed and returned as part of the request to participate process. Candidates will need to provide as part of the request to participate process evidence of business quality standards, accreditations, and relevant experience. Any candidate found to be guilty of serious misrepresentation in proving false or inaccurate information may be declared ineligible and not selected to continue with the process.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SR/02/03/2015

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or 15 days if non electronic methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of contract has not been successfully resolved then the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court. Any such action must be brought promptly (generally within 3 months).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.3.2015