Building Cleaning Services Tender for Dorset County Council

Building Cleaning Services Tender for Dorset County Council

Provision of building cleaning services to schools,academies, offices, libraries, day centres, youth centres fire stations etc.

UK-Dorchester: Building-cleaning services

2013/S 030-047282

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Dorset Procurement, Dorset County Council, County Hall
For the attention of: Roger Allen
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221250
E-mail: r.allen@dorsetcc.gov.uk
Fax: +44 1305228567

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Building Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Dorset
NUTS code UKK2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of building cleaning services to schools,academies, offices, libraries, day centres, youth centres fire stations etc
II.1.6)Common procurement vocabulary (CPV)

90911200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Council is seeking to work collaboratively in a partnership with suitable and competent contractors to undertake building cleaning in a range of council (and other public bodies) properties, including Schools, Academies, Offices, Libraries, Day Centres, Youth Centres and Fire Stations.
Tenderers will be invited to bid for any or all of the three lots. The estimated annual value of the contract is £1,100,000.
The contract duration will be for 2 years with provision to extend for a further 2 years on a year by year basis, this is a potential contract for up to 4 years.
All documentation relating to this process is hosted on the following procurement portal. http://www.supplyingthesouthwest.org.uk/.

New users will be able to register on the system and clear instructions are given and contact point is available within the portal.
Potential Contracting Bodies / End user establishments : South West Regions of England – see link:http//www.direct.gov.uk/en/DI1/Directories/Localcouncils/index.htm.

Classification of end user organisations:
Local Authority Councils, Educational Establishments, Fire & Rescue Services.
The Contracts consist of the following number of sites (approx):
-Lot 1 Mid Dorset 63 (including 16 schools)
-Lot 2 East Dorset 53 (including 12 schools)
-Lot 3 Dorchester area 36 (including 10 schools)
Estimated value excluding VAT:
Range: between 2 200 000 and 5 000 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mid Dorset Area

1)Short description

Cleaning service to establishments in the following towns & surrounding Villages:
Swanage, Wareham, Blandford, Sherborne, Shaftesbury & Gillingham Dorset.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: East Dorset

1)Short description

Cleaning services to establishments in the following towns & surrounding villages:
Christchurch, Highcliffe, Ferndown, Wimborne, Verwood.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Dorchester Area

1)Short description

Cleaning service to establishments in Dorset and surrounding villages.
2)Common procurement vocabulary (CPV)

90911200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A £10,000 bond of guarantee will be required for each lot.
In addition to this a bond of £8,247 will be required for the Mid Dorset Contract where four members of staff currently paying into the Local Government Pension Scheme and employed directly by the school will be transferring onto this contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As per requirement of the tender document
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality – Tender Submission. Weighting 25

3. Quality – Contractor Presentations. Weighting 15

4. Quality – Site Visits. Weighting 10

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SWCE-93QM64
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.3.2013 – 09:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.3.2013 – 09:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.2.2013