Building Cleaning Services Yeovil

Building Cleaning Services Yeovil

Yeovil/Somerset Colleges and South Somerset District Council (SSDC) Cleaning Tender.

United Kingdom-Yeovil: Building-cleaning services

2013/S 215-374290

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Yeovil College
Mudford Rd
For the attention of: Mr Nigel Armstrong
BA21 4DR Yeovil
UNITED KINGDOM
Telephone: +44 7507565834
E-mail: nigel.armstrong@tenetservices.com
Fax: +44 1376511411

Internet address(es):

Address of the buyer profile: www.tenet4tenders.com

Further information can be obtained from: Tenet Education Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Tenet Education Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com

Tenders or requests to participate must be sent to: Tenet Education Services
First Floor, 6 Atlantic Square
For the attention of: Nigel Armstrong
CM8 2TL Witham
UNITED KINGDOM
Telephone: +44 1376511411
E-mail: nigel.armstrong@tenetservices.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Yeovil/Somerset Colleges and South Somerset District Council (SSDC) Cleaning Tender.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Yeovil College, Mudford Road, Yeovil, BA21 4DR
Somerset College, Wellington Road,Taunton, TA1 5AX
South Somerset District Offices – Yeovil
Public Convenience locations around Yeovil
NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Yeovil College/Somerset College/South Somerset District Council (SSDC), collaboratively, are looking for suitably qualified cleaning contractor for the daily, weekly, monthly, quarterly, 6 monthly and annual cleaning requirements to specific College requirements within their current sites and for the cleaning requirements to the specific Public Buildings belonging to SSDC and their Public Conveniences Contract within this borough.
Total square metreage for the sites is as follows:
Yeovil College circa 24,000 sq. mtrs.
Somerset College circa 30,000 sq. mtrs.
SSDC Buildings circa 10,000 sq. mtrs.
Public Conveniences circa 15 locations.
A more detailed indication of this information will be included in the Invitation to Tender.
The collaboration is seeking a service provider who can provide a first class service. They are seeking a successful bidder who shall design a service delivery solution that will be expected to manage/change the current service levels and deliver contract improvements over the life of the proposed contract period.
II.1.6)Common procurement vocabulary (CPV)

90911200, 90919200, 45215500, 50760000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Value below is the estimated contract value range for the duration of the initial 3 year contract period.
Estimated value excluding VAT:
Range: between 1 250 000 and 1 400 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial contract is for 3 years with scope for extensions for a further period or periods of any duration, but in any case, the total duration of any extensions shall not exceed 24 months from the last day of the initial contract period.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2017

Information about lots

Lot No: 1 Lot title: Yeovil College

1)Short description

Yeovil College,
Mudford Road
Yeovil
BA21 4DR
2)Common procurement vocabulary (CPV)

90911200, 90919200, 45215500, 50760000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Somerset College

1)Short description

Wellington Road
Taunton
Somerset
TA1 5AX
2)Common procurement vocabulary (CPV)

90911200, 90919200, 45215500, 50760000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: South Somerset District Council

1)Short description

The Council Offices
Brympton Way,
Yeovil,
Somerset BA20 2HT
2)Common procurement vocabulary (CPV)

90911200, 90919200, 45215500, 50760000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a guarantee bond to secure any risk exposure of early termination of any local authority pension scheme admitted body status agreement entered into.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with the Contracting Authority on all matters relating to the Contract. All consortium members or grouping will be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
In the first instance, candidates should register with www.tenet4tenders.com

and express an interest in the contract. Contract details can be found under
the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via www.tenet4tenders.com) as part of the request to participate

process. Candidates will need to provide as part of the request to participate
process details of enrolment on professional or trade registers and details on
whether bankruptcy, convictions of professional misconduct, non payment
relating to social security contributions or taxes applies to the economic
operator. Economic operators may be excluded from participation if any of
these circumstances applies. Any candidate found to be guilty of serious
misrepresentation in proving false or inaccurate information may be declared
ineligible and not selected to continue with the process.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In the first instance, candidates should register with www.tenet4tenders.com

and express an interest in the contract. Contract details can be found under
the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via www.tenet4tenders.com) as part of the request to participate

process. Candidates will need to provide as part of the request to participate
process details of turnover, profit and capital and reserves for previous 3
years. Any candidate found to be guilty of serious misrepresentation in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
Minimum level(s) of standards possibly required: A required minimum level of turnover for companies wishing to participate in this process is identified in the PQQ documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In the first instance, candidates should register with www.tenet4tenders.com

and express an interest in the contract. Contract details can be found under
the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre
qualification qualification questionnaire will need to be completed and
returned (via www.tenet4tenders.com) as part of the request to participate

process. Candidates will need to provide as part of the request to participate
process evidence of business quality standards, accreditations, and relevant
experience. Any candidate found to be guilty of serious misrepresentation in
proving false or inaccurate information may be declared ineligible and not
selected to continue with the process.
Minimum level(s) of standards possibly required:
PQQ Risk Grid Status will be evaluated on a Pass / Fail basis. Please see the explanation on page 8-9 of the PQQ for further information.
Levels of insurance cover will be evaluated on a Pass / Fail basis. To pass this evaluation the suppliers must hold or be willing to obtain the following levels of insurance cover:
– Public Liability Insurance GBP 5m;
– Employers Liability Insurance GBP 5m.
For those suppliers that Pass the above assessments, the PQQ Financial Score achieved will be added to the Economic & Financial Standing section and weighted by the Section weighting.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: The Selection criteria can be found in the Request to Participate (Pre Qualification Questionnaire) documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

6.12.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 30 Months from contract start date, depending on whether extension periods are taken up.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Section II.3) – dates refer to the initial 3 year contract period and do not include the option of the 1 year extensions.
Section IV.3.5) – dates are an estimate.
In the first instance, candidates should register with www.tenet4tenders.com and express an interest in the contract. Contract details can be found under the ‘Latest Opportunities’ section of the tenet4tenders homepage. A pre qualification qualification questionnaire will need to be completed and returned (via www.tenet4tenders.com) as part of the request to participate process. The questionnaire will cover area management, company structure, and financial information, quality assurance policies, health and safety, evidence of similar experience and references.

The Contracting Authority shall not be under any obligation to accept the lowest tender or any tender. The Contracting Authority reserves the right to cancel the entire or parts of the tender, without such an action conferring any right to compensation on the Tenderers.
The Contracting Authority has no liability to settle any cost incurred by the tenderer as a result of the tendering procedure.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The authority will incorporate a minimum 10 calendar day standstill period (or
15 days if non electronic methods used) at the point that information on the
award of the contract is communicated to tenderers. If an appeal regarding the
award of contract has not been successfully resolved then the Public Contracts
Regulations 2006 provide for aggrieved parties who have been harmed or are at
risk of harm by breach of the rules to take action in the High Court. Any such
action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.11.2013