Building Compliance Framework 2014

Building Compliance Framework 2014

Stevenage Borough Council is leading on a framework contract seeking a single suitably qualified contractor for the provision of regular compliance servicing and related maintenance of Fire, Water, Electrical, Gas, Air Conditioning and minor building maintenance and inspection works.

UK-Stevenage: Repair and maintenance services of building installations

2013/S 080-134876

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stevenage Borough Council
Daneshill House, Danestrete
For the attention of: John Ford
SG1 1HN Stevenage
UNITED KINGDOM
Telephone: +44 1438242153
E-mail: procurement@stevenage.gov.uk

Internet address(es):

General address of the contracting authority: http://www.stevenage.gov.uk/

Address of the buyer profile: http://supplyhertfordshire.g2b.info/hpf/

Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/

Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Information detailed under II.1.1 – Quantity or Scope of Contract
As above
As above
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Building Compliance Framework 2014.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of building installations. Stevenage Borough Council is leading on a framework contract seeking a single suitably qualified contractor for the provision of regular compliance servicing and related maintenance of Fire, Water, Electrical, Gas, Air Conditioning and minor building maintenance and inspection works, to mainly non-housing properties situated within the geographical areas of the client districts. Premises include Community Centres, Sports Pavilions, Chapels, Offices, Depots, Workshops and the like, which will be serviced by a dedicated multiskilled workforce, which will be predominantly directly employed by the service provider.
The GBP 40 million framework value is an estimated figure. The first call offs within the Hertfordshire area are estimated at approximately GBP 4 million and thereafter the framework is being offered to local authorities within the East of England including the London Borough’s which are estimated to make up the final value of GBP 40 million.
II.1.6)Common procurement vocabulary (CPV)

50700000 – BA09 – KA09 – CB15 – CB10 – CB01 – CB16 – CA04

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The framework contract will be for 4 years from 1.4.2014 to 31.3.2018. The contract will be open for call offs from local authorities in the East of England which are listed at the following web address: http://www.eelga.gov.uk/corporate/lg-east.aspx. The contract is also open to the County Councils in the Eastern region which include: Bedfordshire County Council, Cambridgeshire County Council, Essex County Council, Hertfordshire County Council, Norfolk County Council and Suffolk County Council. The framework is open to all members of Supply Hertfordshire listed on the following web address: http://supplyhertfordshire.g2b.info/hpf/members.shtml and all London local authorities listed on the following web address: http://www.londoncouncils.gov.uk/londonfacts/londonlocalgovernment/londonmapandlinks

Estimated value excluding VAT: 40 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right is reserved to require a parent company guarantee and/or suitable performance bond or bank guarantee to secure and advance payments/warranty or maintenance as appropriate/performance of the services.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment to the supplier will be on GBP and will normally be required to be made by means of electronic transfer. Full detail will be given in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

It is required that any contract awarded be entered into by a single legal entity on the part of the successful tenderer. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As detailed in the pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As detailed in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As detailed in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Building Compliance Framework 2014.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.5.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

23.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

In a restricted process the number of parties invited to tender is subject to pre-qualification. The Council reserve the right not to award any contract and to terminate the procurement at any stage. The Councils accept no responsibility for any costs of preparation or submission of tenders.
To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions:
Step 1: Register with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ you will then be issued with a user nameand password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box. Please keep your user name and password secure and do not pass it to any third parties.

Step 2: Completing your PQQ.
To complete the PQQ for this tender you will need to go to the Response Manager area and enter the access code: J474225T82. You will then be able to download the PQQ and complete. The PQQ will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Council requires further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.
Step 3. Uploading your completed PQQ.
Once you have completed your PQQ for this tender exercise you must ‘upload’ your completed response into the tender box (Access Code: J474225T82). Please make sure you have submitted your completed PQQ to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed PQQ. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9:00 am – 17:00 pm for assistance.

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stevenage:-Repair-and-maintenance-services-of-building-installations./J474225T82

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/J474225T82

GO Reference: GO-2013422-PRO-4749753.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Please see section VI 4.2
UNITED KINGDOM

Body responsible for mediation procedures

Please see section VI 4.2
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline (s) for lodging of any appeal is given by the Remedies Directive (2007/66/EC) also known as the Public Contracts (Amendment)Regulations 2009 (SI2009/2992).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

22.4.2013