Building Conservation Work for Houses of Parliament

Building Conservation Work for Houses of Parliament

The works being tendered are part of the final phase of the Westminster Hall Conservation Project and are comprised of 3 distinct packages of work.

United Kingdom-London: Buildings of particular historical or architectural interest

2016/S 047-077481

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, 7 Millbank
Contact point(s): Business Support Team,
SW1P 3JA London
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: parliament UK
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

LSC2221-Conservation of Westminster Hall Phase 3 (Internal Roof, Lantern, Lighting Installation and Fire Safety).

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Palace of Westminster, London.


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The works being tendered are part of the final phase of the Westminster Hall Conservation Project and are comprised of 3 distinct packages of work. Westminster Hall is a Grade I listed building and part of a UNESCO World Heritage Site. The unique 14th century hammer-beam roof of Westminster Hall is the largest medieval timber roof in Northern Europe. Measuring 20,7 by 73,2 metres it was commissioned in 1393 by Richard II, and is considered a masterpiece of design. All works undertaken to the building and adjacent Palace must therefore be executed by experienced specialists and with the utmost care.

The 1st package of work comprises repairs to the external lantern to bring it back into a good state of repair and undertake works that will require minimal maintenance in the long term, by replacing the existing materials and details with those that meet modern construction standards. It is proposed that the lead work, interior linings and timber substrates to the lantern will be dismantled and re-constructed to the original design, reusing original components, repaired where necessary, as far as possible. It is expected that the repair works to the lantern are undertaken by specialists with experience in decorative lead-work.

Cleaning and conservation of the internal roof timbers is the 2nd package of work included in the tender. The purpose of internal roof works is to clean the existing roof timbers using light brushing and vacuum cleaning to remove the existing dust and light debris, and to undertake conservation and repairs of the timber tracery panels at high level. It is expected that the conservation works to the timber be undertaken by a specialist with experience in the consolidation and repair of historic joinery.

The 3rd package of works includes installation of a new lighting scheme and automatic fire detection with a voice alarm system in the Hall, including installation of cabling and system controls to adjacent areas of the Palace. The new lighting and fire engineering work will require new power cables to be installed in areas outside the Hall, as well as new distribution boards, controls and a new standalone voice alarm rack. Cabling will be installed in confined spaces and areas with potential contamination. Lighting will include items and components to be made by a specialist and the fire detection and voice alarm sourced via a Parliamentary Estates Directorate (PED) approved supplier.

A site visit for Candidates is planned to take place. Details of the site visit will be published via the In-tend system referred to in this notice.

II.1.6)Common procurement vocabulary (CPV)

45212350, 45216114, 45312100, 45454100, 31625100, 48952000, 31500000, 45316000, 45260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 4 300 000 and 5 900 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 19 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2016 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 126 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: