Building Conservation Work London

Building Conservation Work London

Conservation of the Painted Hall – Phase 2.

United Kingdom-London: Architectural services for buildings

2015/S 013-019398

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Greenwich Foundation for the Old Royal Naval College
2 Cutty Sark Gardens
For the attention of: William Palin
SE10 9LW London
Telephone: +44 2082694717
Fax: +44 2082694757

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: charity

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Conservation of the Painted Hall – Phase 2.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Architectural, interior design, lead consultant and principal designer services in relation to the Painted Hall. The works comprise:
— New inclusive entrance: partitions, ramps, steps, reception area, desk and associated display, lockers, decorations;
— Adaptations to King’s entrance: washrooms, storage areas, conservation / decoration;
— Access ramp improvements (KW colonnade step);
— Draft lobbies/ draft doors to inclusive and King’s entrances;
— Draft lobby in vestibule (if required);
— Draft proofing eastern cupola/ dome;
— Solar shading to Painted Hall windows;
— Joinery: Lower PH perimeter heating ducts, miscellaneous fittings;
— KW Undercroft cafeteria/ brasserie installation (non-HLF);
— KW kitchen works associated with Ampersand re-fit, e.g. flooring, drainage etc. (non-HLF);
— Furniture: PH benches (Provisionally 20no in Lower Hall, 4no in Undrcroft);
— Donors boards;
— KW secure retail design;
— Printed vestibule screen;
— Builders work in connection (BWIC) with all building services.
The construction budget is in the region of 4 000 000 GBP.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Architectural, interior design, lead consultant and principal designer services appoint for development phase and subject to receipt of funding for the delivery phase. Total duration approximately 36 months with a value in the range set out below.
Estimated value excluding VAT:
Range: between 200 000 and 350 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: To terminate contract at end of development stage.
Provisional timetable for recourse to these options:
in months: 10 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be agreed.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete an Invitation to Tender document. This may be obtained from: and returned by the deadline given in IV.3.4 below.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the Invitation to Tender document.
Minimum level(s) of standards possibly required: As stated in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the Invitation to Tender document.
Minimum level(s) of standards possibly required:
As stated in the Invitation to Tender document which includes previous experience on Scheduled Ancient Monuments / Listed Buildings and works listed in 11.1.5.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

UK Courts

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Greenwich Foundation will incorporate a minimum of 10 calendar days standstill period at the point where information on the award of the contract is communicated to tendererers. This period allows tenderers the possibility of reviewing and challenging the award before the contract is entered into. If any complaint or appeal cannot be otherwise resolved the Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action.
Tenderers should be aware that any such action should generally be brought within 30 days of the alleged breach and ideally as promptly as possible. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend documents and may award damages.
Damages may also be available after the contract has been entered into but at this point the grounds for setting aside the contract are more limited.
Once the contract is entered into any challenge as to the validity of the contract can only be made on certain specified grounds for a declaration of ‘ineffectiveness’ — such challenges (i.e. those based on the limited grounds for ineffectiveness) must be brought within 6 months of the conclusion of the contract although tenderers should note that if the contracting authority informs them of the conclusion of the contract and provides a summary of the relevant reasons then that time period (i.e. 6 months from the conclusion of the contract) may be reduced to 30 days.
It is incumbent on tenderers to seek specific legal advice in relation to any proposed or actual challenge to the process and the applicable limitation periods.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: