Building Consultancy Services Essex

Building Consultancy Services Essex

Estuary Housing Association Ltd gas compliancy audits, asbestos surveys and removal, fire risk assessments and water hygiene compliancy services.

United Kingdom-Southend-on-sea: Building consultancy services

2014/S 052-086917

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Estuary Housing Association Ltd
Maitland House, 8th and 9th Floor, Warrior Square
Contact point(s): echelon Consultancy Limited on behalf of Estuary Housing Association Ltd
For the attention of: Sarah Baxter
SS12JY Southend-on-sea
UNITED KINGDOM
Telephone: +44 1707339800
E-mail: estuary@echelonconsultancy.co.uk
Fax: +44 1707339801

Internet address(es):

General address of the contracting authority: http://www.estuary.co.uk

Address of the buyer profile: http://www.estuary.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Estuary Housing Association Ltd gas compliancy audits, asbestos surveys and removal, fire risk assessments and water hygiene compliancy services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Essex, outer East London Boroughs and in the Suffolk Coastal District.
NUTS code UKH3,UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Gas compliancy audits, asbestos surveys and removal, fire risk assessments and water hygiene compliancy services.
II.1.6)Common procurement vocabulary (CPV)

71315200, 71315210, 71530000, 79212000, 45262660, 90650000, 71317100, 79311000, 71317210, 71315100, 71600000, 71621000, 50700000, 45232430, 71610000, 71630000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Gas compliancy audits, asbestos surveys and removal, fire risk assessments and water hygiene compliancy services
Lot 1 – Gas compliancy audits and contract management services ( 20,000 pa GBP);
Lot 2 – Asbestos surveys and removal of ACM,s (30,000 pa GBP);
Lot 3 – Fire risk assessments (50,000 pa GBP);
Lot 4 – Water Hygiene compliancy (50,000 pa GBP).
Estimated value excluding VAT: 750 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: All lots will be for an initial term of 3 years with the possibility of an extension up to 2 years in total.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: 1

1)Short description

Lot 1 – Gas compliancy audits and contract management services.
2)Common procurement vocabulary (CPV)

79212000, 71315200, 71315210, 71530000, 79311000, 71317210, 71315100, 71600000, 71621000

3)Quantity or scope

Lot 1 – Gas compliancy audits and gas related contract management services (20,000 pa GBP). The provision of audits of LGSR’s and gas/heating installations provided by its gas contractor for all types of stock. Audits will include desk top audits as well as on site audits. The successful bidder will also assist in the contract management of the gas contracts to include attendance at regular contractor review meetings.
Estimated value excluding VAT: 100 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Estuary will award the lot to one Service Provider.
Lot No: 2 Lot title: 2

1)Short description

Lot 2 – Asbestos surveys and Asbestos removal (30,000 pa GBP).
2)Common procurement vocabulary (CPV)

71317210, 90650000, 71315200, 71315210, 71530000, 79212000, 79311000, 71315100, 71621000, 50700000, 71630000, 45262660

3)Quantity or scope

Lot 2 – Asbestos surveys and facilitation of removal of asbestos. The provision asbestos surveys for all of Estuary’s stock. This would include, management surveys, R and D surveys and on going surveys to check changes in risk. The service will also include the removal of adhoc ACM’s as and when required.
Estimated value excluding VAT: 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Estuary will award the lot to 1 Service Provider.
Lot No: 3 Lot title: 3

1)Short description

Lot 3 – Fire risk assessments (50,000 pa GBP).
2)Common procurement vocabulary (CPV)

71317100, 75251110, 71315200, 71315210, 71530000, 79212000, 79311000, 71317210, 71315100, 71621000

3)Quantity or scope

Lot 3 – Fire risk assessments to all Estuary Housing Association properties.
Estimated value excluding VAT: 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Estuary will award the lot to 1 Service Provider.
Lot No: 4 Lot title: 4

1)Short description

Lot 4 – Water Hygiene compliancy Services (50,000 pa GBP).
2)Common procurement vocabulary (CPV)

45232430, 71610000, 71315200, 71315210, 71530000, 79212000, 79311000, 71317210, 71315100, 71621000, 50700000, 71630000

3)Quantity or scope

Lot 4 – Water Hygiene compliancy Services (50,000 pa GBP). The provision of water testing and associated works.
Estimated value excluding VAT: 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Estuary will award the lot to 1 Service Provider.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details of any deposits, guarantees or bonds required by the contracting authority will be set out in the Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financial conditions and payment arrangements required by the contracting authority will be set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Consortium bids must state that the bidding members are a consortium. The contracting authority reserves the right to require a lead service provider to undertake primary contractual liability or to require that one or more parties are jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social value requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a PQQ and all requirements and standards required are set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a prequalification Questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to the address and date as stated in the PQQ.
Minimum level(s) of standards possibly required: As stated in the Pre Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a prequalification Questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to the address and date as stated in the PQQ.
Minimum level(s) of standards possibly required:
As stated in the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A minimum of 5 operators will be invited for each lot, though the Contracting Authority reserves the right to increase the number of operators to be invited to tender by one or two if their scores are closely placed around the cut-off point. This will be set out in the PQQ and Contract Documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ECH 539
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.4.2014 – 12:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.4.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority reserves the right to cancel the procurement and not to proceed with the long term Contract at any stage of the procurement process. The contracting authority also reserves the right not to award a contract or to award a contract for any one or more of the lots or part or parts of the works only. Neither the contracting authority nor any person on whose behalf of whom this procurement is undertaken is to be liable for any costs incurred by those expressing and interest or tendering for this contract. Tenderers should note that the provisions of the transfer of Undertakings (protection of Employment) Regulations 2006 may apply to some of the lots.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

Body responsible for mediation procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be “ineffective”.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A2AS London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:10.3.2014