Building Consultancy Services Hemel Hempstead

Building Consultancy Services Hemel Hempstead

Dacorum Borough Council is seeking to establish long-term agreements with consultants who will work with the Authority in helping them deliver their planned and responsive programmes of work in the improvement of the Authority’s built assets.

UK-Hemel Hempstead: Building consultancy services

2013/S 101-173236

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dacorum Borough Council
Civic Centre, Marlowes
Contact point(s): Procurement
For the attention of: Ben Hosier
HP1 1HH Hemel Hempstead
UNITED KINGDOM
Telephone: +44 1442228215
E-mail: ben.hosier@dacorum.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dacorum.gov.uk

Address of the buyer profile: http://www.delta-esourcing.com/delta

Electronic access to information: http://www.delta-esourcing.com/delta

Electronic submission of tenders and requests to participate: http://www.delta-esourcing.com/delta

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Long Term Consultant Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building consultancy services. Building services consultancy services. Dacorum Borough Council (the “Authority”) is seeking to establish long-term agreements with consultants who will work with the Authority in helping them deliver their planned and responsive programmes of work in the improvement of the Authority’s built assets. The values provided in this notice are only an estimate. The Authority cannot guarantee to the successful Consultants that this will be the sum payable under the Contract. Further details concerning this contract opportinity together with the Authority’s key Objectives and Outputs are provided in the “Information Memorandum” which is available from the address in section I.1 above.
II.1.6)Common procurement vocabulary (CPV)

71315200, 71315210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The total estimated value of the contract over the anticipated maximum duration of 10 years is between 3 000 000 and 4 000 000 GBP. The Authority reserves the right to commission works and services outside of these term service contracts and these term service contracts do not guarantee any minimum levels of work.
Estimated value excluding VAT:
Range: between 3 000 000 and 4 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Term Service Contracts will be awarded for an initial term of 60 months. Contracts will be reviewed at this time and subject to performance and the clients future procurement strategy, there may be 5 further renewals of 12 months each, up to an overall maximum of 120 months. The Authority is committed to long term partnering and intends on maximising the opportunities for long term arrangements and benefit from such arrangements.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 – Building Surveying Services

1)Short description

Provision of professional Building Surveying Services comprising of: Party Wall Advice; Boundary Disputes; Fire Risk Assessment Services; Building Surveys of Residential Properties; Stock Condition Surveys; EPCs – Domestic Energy Assessments; Renewable energy and sustainability advice.
2)Common procurement vocabulary (CPV)

71315200, 71315300, 71251000

3)Quantity or scope

The estimated value of the contract is 220,000 GBP per annum.
Estimated value excluding VAT:
Range: between 2 000 000 and 2 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.
Lot No: 2 Lot title: Lot 2 – Professional M&E Engineering Services

1)Short description

The provision of professional M&E Engineering Services comprising of: LGSR Audits; Validation of existing M&E Asset/Component Surveys (Lifts, communal boilers etc).
2)Common procurement vocabulary (CPV)

71321000, 71333000, 71334000

3)Quantity or scope

The estimated value of the contract is 25 000 GBP per annum.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.
Lot No: 3 Lot title: Lot 3 – Professional Structural Engineering Services.

1)Short description

The provision of professional structural engineering services comprising of: Defect analysis and monitoring; Structural Design Services; Building Control Applications.
2)Common procurement vocabulary (CPV)

71312000, 71311000, 71322000, 71311100

3)Quantity or scope

The estimated value of the contract is 50 000 GBP per annum.
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.
Lot No: 4 Lot title: Lot 4 – CDM-C Services.

1)Short description

The provision of CDM-C services on The Council’s – Total Asset Management Contract; Gas Contract; Other “ad-hoc” commissions.
2)Common procurement vocabulary (CPV)

71317210, 71317200

3)Quantity or scope

The estimated value of the contract is 20 000 GBP per annum.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.
Lot No: 5 Lot title: Lot 5 – Cost Consultancy Services.

1)Short description

The provision of Cost Consultancy services on the Council’s Total Asset Management Contract; Gas Contract; Other “ad-hoc” commissions.
2)Common procurement vocabulary (CPV)

71324000, 71322100

3)Quantity or scope

The estimated value of the contract is 20 000 GBP per annum.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.
Lot No: 6 Lot title: Lot 6 – Partnering Advider Services.

1)Short description

The provision of Partnering Adviser Services as defined under the ACA Contracts, TPC2005 and PPC2000.
2)Common procurement vocabulary (CPV)

71315200, 71530000, 79410000

3)Quantity or scope

The estimated value of the contract is 20 000 GBP per annum.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 120 (from the award of the contract)
5)Additional information about lots

Further information regarding this lot is set out in the Information Memorandum (Part 3) contained with the PQQ and can be obtained from the address in Annex A, 1.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and/or Performance Bond may be required by the Authority, the details of which will be set out in the Invitation to Tender (ITT) and accompanying documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The terms of payment will be set out in the Invitation to Tender (ITT) and accompanying documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Expressions of interest in response to this contract notice may be submitted by a single bidder or a consortium. The Authority reserves the right to require groupings of bidders to take a particular legal form or to require a single bidder to take primary liability or to require that each party undertakes joint and several liabilities. In addition, those parties forming a consortia will not be permitted to bid as a single entity as well.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to require economic, social and environmental conditions which will be set out in the Invitation to Tender (ITT).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a Pre-Qualification Questionnaire (PQQ). The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4. Expressions of Interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at www.delta-esourcing.com/delta

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a Pre-Qualification Questionnaire (PQQ). The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4. Expressions of Interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at www.delta-esourcing.com/delta

Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire which is available from the address in section I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the pre qualification questionnaire, applicants will be required to complete a Pre-Qualification Questionnaire (PQQ). The PQQ is available from the address in section I.1 above and must be returned by the date stipulated in IV.3.4. Expressions of Interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received by the Authority via the Authority’s e-tendering portal at www.delta-esourcing.com/delta

Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire which is available from the address in section I.1.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: An envisaged number of 6 Bidders will be invited to tender for each lot. Bidders will be shortlisted based on criteria set out in the PQQ, the ITT and accompanying documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPU00246
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 70-115932 of 11.4.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Hemel-Hempstead:-Building-consultancy-services./Z598996H29

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/Z598996H29

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com

Expressions of Interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received by the Council via the Authority’s e-tendering portal at www.delta-esourcing.com/delta.

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. The deadline for submitting your response is 27/06/13 12:00. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents. Expressions of interest not submitted in the required format or containing all the requested information may be rejected.
All communications shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement pursuant to this tender process will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts. The Authority does not bind itself to accept any tender and reserves the right to accept any part of any tender unless the tenderer expressly stipulates to the contrary. The Authority is of the view that the EU Business Transfers Directive 2001/23/EC may apply to this procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Hemel-Hempstead:-Building-consultancy-services./Z598996H29

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/Z598996H29

GO Reference: GO-2013524-PRO-4828623

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Dacorum Borough Council
Civic Centre, Marlowes
HP1 1HH Hemel Hempstead
UNITED KINGDOM
E-mail: ben.hosier@dacorum.gov.uk
Telephone: +44 1442228215
Internet address: www.dacorum.gov.uk

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
UNITED KINGDOM
E-mail: info@cedr.com
Telephone: +44 2075366000
Internet address: www.cedr.com

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award procedures), Regulation 32A (standstill period), Regulation 47 and Regulations 47D to 47N(inclusive) of the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Dacorum Borough Council
Civic Centre, Marlowes
HP1 1HH Hemel Hempstead
UNITED KINGDOM
E-mail: ben.hosier@dacorum.gov.uk
Telephone: +44 1442228215
Internet address: www.dacorum.gov.uk

VI.5)Date of dispatch of this notice:24.5.2013