Building consultants framework NHS BCUHB

Building consultants framework NHS BCUHB

NHS Wales Shared Service Partnership – Procurement Services. UK-St Asaph Business Park: architectural design services

2012/S 20-032669

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Service Partnership – Procurement Services
Procure to Pay Department, North Wales Business Support Partnership, Alder House, Alder Court, St Asaph, Denbighshire
For the attention of: Mr Jonathan Morgan
LL17 0JL St Asaph Business Park
UNITED KINGDOM
Telephone: +44 1745448493
E-mail: jonathan.morgan2@wales.nhs.uk
Fax: +44 1745584126

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Fax: +44 1745584126
Internet address: http://www.etenderwales.bravosolution.co.uk/nhs

Tenders or requests to participate must be sent to: Internet address: http://www.etenderwales.bravosolution.co.uk/nhs

I.2)Type of the contracting authority

Other
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Building consultants framework for BCUHB.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Multiple North Wales locations operated by Betsi Cadwaladr University Health Board.
NUTS code UKL12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 2 + 1 + 1
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 4 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The NHS Wales Shared Services Partnership, hosted by and tendering on behalf of Betsi Cadwaladr University Health Board are seeking to establish a framework for building consultants. The framework will be split into 3 lots consisting of:
Lot 1: design team (architect/lead consultant, M&E engineer and sturctural engineer).
Lot 2: quantity surveyor/cost consultant and
Lot 3: CDM coordinator.
With regard to lot 1: design team, it is the choice of the consultant submitting a bid to decide which consultant will be the lead. The Health Board does not have a preference.
The framework is designed to be a partnership arrangement between the client/the Health Board and each consultant. The Health Board will appoint a single consultant for each lot.
The framework will be for an initial period of 2 years with two possible extensions each of 12 months (2 + 1 + 1) and should provide the Health Board with amongst other things, value for money, certainty of cost and a consistent approach to projects over the life of the framework.
Any construction works up to 4 000 000 GBP, where consultant involvement is required will be covered by the framework. It is proposed that the consultants will also be used to assist the Health Board in establishing secondary frameworks covering main contractors to cover construction work up to 4 000 000 GBP.
All additional information can be obtained by registering on the etender portal the address of which and instruction on how to register are contained within this advert. Once registered refer to the attachments within the tender pack for further details including, a dummy project brief, evaluation approach for the PQQ as well as the proposed evaluation approach for the tender. No hard copies of the brief will be forwarded.
It is anticipated that the framework will commence during May 2012.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

71220000, 71324000, 71200000, 71300000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 2 + 1 + 1 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Full design team

1)Short description

The full design team will be made up of a lead consultant/architect, M&E engineer and a structural engineer.
2)Common procurement vocabulary (CPV)

71220000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Quantity surveying services

1)Short description

Quantity surveyor.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: CDM coordinator

1)Short description

CDM coordinator.
2)Common procurement vocabulary (CPV)

71220000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) Has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;=.
Any additional criteria please refer to tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Bank statement and/or evidence of professional risk indemnity insurance;
(b) Balance sheets or extracts of balance sheets;
(c) Statement of turnover for a maximum of the last 3 years.
Any additional criteria please refer to tender documents.
Minimum level(s) of standards possibly required: Any additional criteria please refer to tender documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of works carried out over the last 5 years with certificates of satisfaction;
(b) A list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) An indication of technicians or technical bodies involved;
(d) A description of technical facilities and measures used to ensure quality;
(e) Educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) Where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) A statement of average annual manpower and number of staff in the last 3 years;
(h) A statement of tools, plant and equipment available to the supplier;
(i) Details of any intended sub-contracting arrangements;
(j) Where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
Any additional criteria please refer to tender documents.
Minimum level(s) of standards possibly required:
Any additional criteira please refer to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Please refer to tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical/quality. Weighting 60 %

2. Commercial/price. Weighting 40 %

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

T.0286
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.12.2011 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.2.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 29.2.2012 – 16:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please follow these suppliers instructions on how to respond to this tender. Please do not e-mail the above e-mail address as this will not be accepted.
1. Register your company on the xchangewales portal (this is only required once):
— Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk/nhs,

— Click the Click here to register link,
— Accept the terms and conditions and click continue,
— Enter your correct business and user details,
— Note the username you chose and click Save when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Responding to the tender
— You can now choose to Reply or Reject (please give a reason if rejecting),
— You can now use the Messages function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available),
— If you require any further assistance use the online help, or the BravoSolution help desk is available Mon Fri (8am 6pm) on:
—— eMail: help@bravosolution.co.uk,

—— Phone: +44 800 0112470 / fax: +44 2070800480.
Buy4Wales Reference Number: 29089.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.1.2012