Building Consultants Framework Southend-on-Sea

Building Consultants Framework Southend-on-Sea

Estuary Housing Association is seeking to implement a Consultants Framework Agreement for the following disciplines to facilitate delivery of their construction and refurbishment projects in line with their rolling annual capital programmes.

United Kingdom-Southend-on-Sea: Architectural, construction, engineering and inspection services

2014/S 166-296741

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Estuary Housing Association
9th Floor Maitland House
For the attention of: Debbie Collins
SS1 2JY Southend-on-Sea
UNITED KINGDOM
Telephone: +44 2070619000

Internet address(es):

General address of the contracting authority: http://www.sweettgroup.com

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0441

Electronic access to information: www.mytenders.org

Electronic submission of tenders and requests to participate: www.mytenders.org

Further information can be obtained from: Sweett Group Ltd
60 Gray’s Inn Road
Contact point(s): Procurement and Supply Chain Management
For the attention of: Cora Marler (Sweett Group – Client Agent)
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Sweett Group Ltd
60 Gray’s Inn Road
Contact point(s): Procurement and Supply Chain Management
For the attention of: Cora Marler (Sweett Group – Client Agent)
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

Tenders or requests to participate must be sent to: Sweett Group Ltd
60 Gray’s Inn Road
Contact point(s): Procurement and Supply Chain Management
For the attention of: Cora Marler (Sweett Group – Client Agent)
WC1X 8AQ London
UNITED KINGDOM
Telephone: +44 2070619000
Internet address: http://www.sweettgroup.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Estuary Housing Association Limited Consultants Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Barking and Dagenham, Redbridge, Havering, Thurrock, Southend, Epping,Thames Gateway Boroughs, Colchester.

NUTS code UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Estuary Housing Association is seeking to implement a Consultants Framework Agreement for the following disciplines to facilitate delivery of their construction and refurbishment projects in line with their rolling annual capital programmes:
— Employers Agent Services including CDM-C;
— Clerk of Works Services.

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site athttp://www.myTenders.org/Search/Search_Switch.aspx?ID=139070

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.myTenders.org/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estuary is a traditional Housing Association with a strong and clear regional commitment within Essex. Estuary Housing Association Limited work very successfully within every district in Essex, the three outer East London Boroughs and in the Suffolk Coastal District. We currently own and manage just over 3 300 properties. Estuary Housing Association Limited is seeking to implement Consultants Framework Agreement for the following disciplines to facilitate delivery of their construction and refurbishment projects in line with their rolling annual capital programmes:
— Employers Agent Services including CDM Coordinator Services;
— Clerk of Works Services.
Note that it is the intention that this framework should be procured as potentially open for others to join at a later date should Estuary Housing Association wish to bring other Contracting Authorities into the arrangement.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Consultants Framework – Lot 1 – Employers Agent Services

1)Short description

Employers Agent Services able to support the areas described (in additional information) and meet the minimum requirements and expectations set our in the PQQ and Invitation to Tender.

2)Common procurement vocabulary (CPV)

710000007154100071530000

3)Quantity or scope

The Authority intends to appoint up to a minimum of 3 consultants to this lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2 Lot title: Consultants Framework – Lot 2 – Clerk of Works Services

1)Short description

Clerk of Work Services able to support the areas described (in additional information) and meet the minimumrequirements and expectations set our in the PQQ and Invitation to Tender.

2)Common procurement vocabulary (CPV)

7100000071521000

3)Quantity or scope

The Authority intends to appoint up to a minimum of 3 consultants to this lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3 Lot title: Consultants Framework – Lot 3 – CDM Coordinator Services

1)Short description

Summary of Responsibilities for CDM Coordinator Services (may include but not limited to):
To undertake full arrange of duties as set out in the CDM 2007 Regulations and include the following:
— Advise client on compliance measures,
— Development and implement Health and Safety measures across all projects pre and post construction stages,
— Notify HSE in accordance with regulations,
— Liaise with client and contractor for the development of health and safety file,
— Develop design proposals for feasibilities, detailed design and production stages from conception to completion,
— Undertake site surveys /inspections,
— Prepare reports for client and design team.

2)Common procurement vocabulary (CPV)

71000000

3)Quantity or scope

The Authority intends to appoint up to 3 consultants to this lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond or guarantee may be required. Further information will be provided in the Pre Qualification and Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All financing conditions and payment arrangements will be set out in the Pre Qualification and Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required. If the operator is a joint venture or consortium, the Contracting Authority requires members to accept joint and several liability. Further information will be provided in the Pre Qualification and Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Consultants and their supply chains may be required to participate in the achievements of social and / or Environmental policy objectives relating to recruitment, training and supply chain initiatives. Accordingly contract Performance conditions may relate to social and environmental considerations.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
Information and formalities necessary for evaluating if requirements are met: This will be covered in the Pre Qualification and Tender documents. Candidates are referred to Regulation 23 of The Public Contracts(Amendments) Regulations 2009 and the Tender documents generally.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be covered in the Pre-qualification and Tender documents. Candidates are referred to Regulations 24(1) and 24 (2) of The Public Contracts (Amendments)Regulations 2009 and the Tender documents generally.
Minimum level(s) of standards possibly required: Applicants may be subjected to an independent financial check. Applicants are required to meet the minimum risk of business failure. Further details are specified in Pre Qualification and Tender documents generally.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
This will be covered in the Pre Qualification and Tender documents. Candidates are referred to Regulation 25 (2) of the Public Contracts Regulations (2006) and the Tender Documents generally.
Minimum level(s) of standards possibly required:
For Lots 1 and 3, Applicants will be required to pass a Competency Assessment based on the Construction (Design and Management) Regulations 2007 Approved Code of Practice. Further details are specified in Pre Qualification and Tender documents generally.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SG/109230
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

1.10.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

(MT Ref:139070)
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
The Strand
WC2 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

High Court of England and Wales
The Strand
WC2 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Court of England and Wales
The Strand
WC2 2LL London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

28.8.2014