Building Fit-Out Works London

Building Fit-Out Works London

Stadium Fit-Out of Hospitality Areas (Works Contractor).

United Kingdom-London: Construction work

2014/S 171-302517

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level Ten, 1 Stratford Place, Montfichet Road
Contact point(s): Procurement
For the attention of: Suzanne Wightwick
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800
E-mail: suzannewightwick@londonlegacy.co.uk

Internet address(es):

General address of the contracting authority: www.queenelizabetholympicpark.co.uk

Electronic access to information: www.supplyinglondon.co.uk

Electronic submission of tenders and requests to participate: www.supplyinglondon.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: regeneration and development

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

E20 Stadium LLP
Level Ten, 1 Stratford Place, Montfichet Road
E20 1EJ London
UNITED KINGDOM

 

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Stadium Fit-Out of Hospitality Areas (Works Contractor).

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution

NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Construction work. Building construction work. Multi-functional buildings construction work. Construction work for buildings relating to leisure, sports, culture, lodging and restaurants. Construction work of leisure facilities. Entertainment building construction work. Construction work for sports facilities. Multi-purpose sports facilities construction work. Construction work in connection with structures for sports ground. Stadium construction work. The procurement is for the construction of the fit-out elements of the new hospitality areas within the Stadium that was used to host the 2012 Games. The fit-out works are part of the overall transformation programme to transform the Stadium to be the home for West Ham United Football Club, UK Athletics and to host major sport and non-sporting events. The project will comprise of the fit-out to four floors of the West Stand of the Stadium. The hospitality areas include 8 501 m² of interior space comprising approximately 3 101 m² of lounges, 400 m² of private boxes, 1 800 m² of hospitality concourse, 3 200 m² of circulation, toilets and ancillary areas.
The Works include but are not limited to, the supply and installation of wall, floor and ceilings finishes, bar joinery, second fix building engineering services, fixtures, fittings, graphics and signage, working within the Stadium Contractor’s working area. The successful contractor will be required to liaise with other contractors on-site for the location and detail of second fix services and interfacing programme of works.

II.1.6)Common procurement vocabulary (CPV)

45000000452100004521135045212000452121004521217045212200452122204521222145212224

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 17 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the rights to require deposits, guarantees, bonds, and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided within the pre-qualification questionnaire (PQQ) and, to those that qualify, in the invitation to tender documents, copies of which are available from the Supplying London portal (details of which can be found at Section VI.3 of this Notice).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and severable liability irrespective of the legal form of the contracting entity. Details will be provided in the pre-qualification questionnaire (PQQ) and the invitation to tender documents, copies of which are available from the Supplying London portal (details of which can be found in Section VI.3 of this Notice).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contracting Authority will require any organisation that is to be invited to tender for the works to have demonstrated that they:
a) are of sufficient financial standing; and
b) have sufficient experience, capacity, and capability;
in the management of the risks associated with delivery of the project.
Full details of the pre-qualification and evaluation criteria are provided in the pre-qualification questionnaire (PQQ) and the invitation to tender documents, copies of which are available from the Supplying London portal (details of which can be found in Section VI.3 of this Notice).
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.supplyinglondon.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Selection information required from Applicants will be stated in the pre-qualification questionnaire (PQQ) and supporting documentation, which is available for download from the Supplying London portal.
Minimum level(s) of standards possibly required: 1) Applicants interested in being short-listed and invited to tender for the competition must demonstrate the following:
a. A minimum annual turnover in each of the last 3 consecutive years of GBP 6 750 000 million or equivalent financial performance in the Applicant’s reporting currency or equivalent proof of financial standing.
b. In the case of a consortium bid, the combined minimum annual turnover of the Applicant and the relevant companies in each of the last 3 consecutive years must be no less than that specified in paragraph a. above and the minimum annual turnover of at least 1 of the parties must be no less than GBP 2 250 000 million or equivalent financial performance in reporting currency or equivalent proof of financial standing.
In addition, the Contracting Authority will undertake a conformance check of each Applicant’s financial strength prior to the Award of the contract. That check will be undertaken by establishing a Dunn and Bradstreet Failure Score for each Applicant. The Contracting Authority will require each Applicant to achieve a minimum Dunn and Bradstreet Failure Score of 50 or above. Failure Scores between 1 and 20 may be automatically excluded from further consideration and scores between 21 and 49 may be the subject of further checks and clarification. If this information is not available from Dunn and Bradstreet for a particular Applicant, the Contracting Authority will undertake alternative checks as appropriate to establish an equivalent measure of that Applicant’s financial strength.
The Contracting Authority reserves the rights to undertake this conformance check at various stages prior to the award of any contract arising from this opportunity. In addition, the Contracting Authority reserves the right to adjust these minimum standards in accordance with the Public Contracts Regulations 2006 (as amended, ‘the Regulations’) and to reject responses and/or tenders received from Applicants and/or Relevant Companies who are unable to meet the above criteria at any time prior to any award arising from this opportunity.
2) Business Insurance requirements — Insurance requirements are set out within the Pre Qualification Documentation (PQQ).
The Contracting Authority reserves the right to adjust these evaluation standards in accordance with the Regulations and to reject responses from Applicants who are unable to meet (or are unable to commit to meet) the above criteria if successful.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be assessed in accordance with Part V of the Regulations, on the basis of information provided in response to the pre-qualification questionnaire (a copy of which can be obtained via the Supplying London portal. Completed response to pre-qualification questionnaires must be returned via the Supplying London portal (further details of which are available at Section VI.3 of this Notice) before the deadline for receipt of responses as notified in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Applicants will be required to demonstrate that they will be able to comply with the minimum requirements set out in the policies and strategies of the Contracting Authority, as set out and provided to the Applicant within the pre-qualification questionnaire; in respect of the Applicants technical ability to deliver the Contracting Authority’s requirements.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: The Contracting Authority intends to invite to tender a minimum of 5 (five) Applicants, on the basis of order of ranking Applicants at the pre-qualification stage.
The objective criteria that will be used to rank Applicants are detailed in the pre-qualification questionnaire (a copy of which can be obtained via the Supplying London portal.)
The objective criteria are summarised as follows:
1) Financial profile — pass/fail,
2) Insurance requirements — pass/fail,
3) Governance and compliance — 39 %,
4) Capacity, capability and relevant experience — 61 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.10.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available via www.upplyinglondon.com

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing user-name and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 33Y33K6Y2Z
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 14.10.2014. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Supplying London Help-desk on call +44 8452707050 or e-mailhelpdesk@supplyinglondon.com.

The Contracting Authority reserves the right (acting in accordance with the Regulations) to
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right (acting in accordance with the Regulations) to reject or disqualify an Applicant where:
— a response is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of Part V of the the Regulations at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the ability and capacity of the Applicant to meet the Contracting Authority’s requirements for any of the Works, supplies, or services advertised; and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant.
The Applicant is solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of any Applicant.
The ability to submit variant bids will be confirmed in the invitation to tender documents.
Clarifications and queries in respect of this pre-qualification questionnaire must be submitted in writing and via the Supplying London portal only. Direct emails, telephone calls or correspondence with the Contracting Authority will not be permitted during the procurement of this opportunity
The Contracting Authority expects the Fit-Out works to be delivered in two phases: pre- and post-Rugby World Cup 2015. The fit-out works contractor is to be appointed in sufficient time to enable the mobilisation and commencement on site at the Stadium within certain parts of the Hospitality Areas (for example the wash-rooms and WC areas) in sufficient time to enable the hosting of the 2015 London Grand Prix Weekend, National Lottery Newham London Anniversary Run and the Rugby World Cup 2015 (which together will be held at the Stadium between July and October 2015). After the Rugby World Cup in November 2015, the Fit-Out Works Contractor will return to complete the Fit-Out Works (thus the Fit-Out Works to the Hospitality Areas will be completed in two phases, one either side of the Rugby World Cup). The second and final phase of fit-out works is expected to be completed in sufficient time to enable the hosting of the West Ham United Football Club home games during the football season 2016/2017
Full details of the scope and time-scales for delivery of fit-out works will be within the Invitation to Tender documentation. GO Reference: GO-201494-PRO-5976813

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

London Legacy Development Corporation
Level Ten, 1 Stratford Place, Montfichet Road
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800

Body responsible for mediation procedures

London Legacy Development Corporation
Level Ten, 1 Stratford Place, Montfichet Road
E20 1EJ London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill periods at the point information on the award of the contract is communicated to tenderers. The Public Contracts Regulations 2009 (SI 2009 No. 2992) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may award damages or declare the contract ineffective. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Contracting Authority would urge aggrieved Tenderers to communicate any issues process by raising a Clarification Question through the Supplying London Portal in the first instance in case a solution can be found to avert time consuming actions involving the Courts.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.9.2014