Building Maintenance and Cleaning Services Tender Herefordshire

The council requires a contractor to provide building maintenance and cleaning services for its property assets which includes corporate buildings, industrial units, schools, public buildings.

United Kingdom-Hereford: Repair and maintenance services

2020/S 046-109687

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Herefordshire Council
Postal address: Council Offices, Plough Lane
Town: Hereford
NUTS code: UKG11
Postal code: HR4 0LE
Country: United Kingdom
Contact person: Mr Mark Cage
E-mail: mark.cage@herefordshire.gov.uk
Telephone: +44 1432383605

Internet address(es):Main address: https://www.herefordshire.gov.uk

Address of the buyer profile: https://www.herefordshire.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.supplyingthesouthwest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Maintenance and Cleaning Services

Reference number: DN464017

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Herefordshire Council requires a contractor to provide building maintenance and cleaning services for its property assets which includes corporate buildings, industrial units, schools, public buildings, public conveniences, car parks, small holdings, land and open spaces and other assets together with associated infrastructure, fixed plant and equipment.

The Council welcomes tender submissions from any suitably qualified supplier. To access the tender documents please go to www.supplyingthesouthwest.org.uk and search for the opportunity under Herefordshire Council.

II.1.5)Estimated total value

Value excluding VAT: 45 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

24962000

39800000

45100000

45200000

45300000

45400000

50000000

51100000

51200000

51300000

51500000

51600000

51700000

51800000

51900000

90400000

90600000

90900000

II.2.3)Place of performance

NUTS code: UKG11

II.2.4)Description of the procurement:

The Council requires a contractor to provide building maintenance and cleaning services for its property assets which includes corporate buildings, industrial units, schools, public buildings, public conveniences, car parks, small holdings, land and open spaces and other assets together with associated infrastructure, fixed plant and equipment. The services include:

Building maintenance:

— programmed maintenance and project management,

— reactive repairs and maintenance (routine, urgent and emergency faults),

— statutory testing and inspections,

— planning, design and construction of minor works,

— asset and property management – record keeping,

— fire safety systems testing,

— security services (opening and locking of buildings),

— snow and ice clearance of access routes to the affected property.

Cleaning:

— internal cleaning (including external entrance areas),

— window cleaning (inside and outside),

— litter picking (including car parks and the grounds of corporate buildings,

— clinical waste collection and disposal,

— sharp collection and disposal,

— kitchen equipment (tea points and kitchenettes),

— pest control,

— legionella sampling,

— consumable supplies.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60 %

Price – Weighting: 40 %

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 45

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 10/04/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 10/04/2020

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Herefordshire Council
Town: Hereford
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/03/2020