Building Maintenance for National Gallery London

Building Maintenance for National Gallery London

The National Gallery is seeking to procure a supplier to provide reactive and planned preventative maintenance services for the building fabric and minor building works at its site in Trafalgar Square.

United Kingdom-London: Building completion work

2015/S 042-072269

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The National Gallery
Trafalgar Square
For the attention of: Caroline Chipperfield
WC2N 5DN London
Telephone: +44 2077475810

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: gallery

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Building Fabric Maintenance and Minor Works.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 1: Maintenance and repair services


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Building completion work. Miscellaneous repair and maintenance services. Plastering work. Joinery and carpentry installation work. Floor and wall covering work. Painting and glazing work. Other building completion work. Decoration work. Exterior cleaning work for buildings. Overhaul and refurbishment work. Restructuring work. Locksmith services. Roof works and other special trade construction works. Special trade construction works other than roof works. Stonework. The National Gallery is seeking to procure a supplier to provide reactive and planned preventative maintenance services for the building fabric and minor building works at its site in Trafalgar Square. The services include, but are not limited to, maintenance and minor works for stonework, joinery, flooring, decorations, carpentry, locks maintenance and repairs, roofs (Sarnar warm roof system) and room refurbishments. The Contractor will be responsible for managing the work force including supplying H&S documents, schedules advising technical aspects and generally supporting the gallery in these fields and more if required. It is the Gallery’s intention to increase the amount of planned maintenance during the period of this agreement; the Contractor will be required to proactively support the Galley in achieving this aim. In addition to the maintenance and minor works requirements of this contract the Contractor may be required to provide project based services to the Gallery. The project work would be varied and could be refurbishment of a small office or a complete suite of rooms or a Gallery, individual projects range in size from approximately 10 000 GBP-750 000+ GBP. These works, which can include 1 large and 4-6 small projects per year, would involve providing a main contractor with service coordinating specialist contractors to deliver a project on time and to budget. The works will be priced on an open book principle against detailed documents managed through and provided by the Gallery. For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

II.1.6)Common procurement vocabulary (CPV)

45400000, 50800000, 45410000, 45420000, 45430000, 45440000, 45450000, 45451000, 45452000, 45453000, 45454000, 98395000, 45260000,45262000, 45262510

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 400 000 and 12 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract duration is 4 years with two optional 12 month extensions, subject to suitable performance and business need.
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Suppliers must complete the online Pre Qualification Questionnaire which will be evaluated as stated on the online document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2015225-PRO-6394420.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: