Building Maintenance Gatwick Airport

Building Maintenance Gatwick Airport

The provision of mechanical, electrical and fabric maintenance for the Civil Aviation Authority’s (CAA’s) premises.

UK-Gatwick: repair and maintenance services of building installations

2012/S 123-203532

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Civil Aviation Authority
Aviation House, Gatwick Airport South
For the attention of: Clive Gilbert
RH6 0YR Gatwick
UNITED KINGDOM
E-mail: clive.gilbert@caa.co.uk

Internet address(es):

General address of the contracting authority: www.caa.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Aviation Regulator
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The provision of mechanical, electrical and fabric maintenance for the Civil Aviation Authority’s (CAA’s) premises.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: The CAA’s premises at Gatwick and London.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The CAA has an ongoing requirement for mechanical, electrical and fabric maintenance at its two main sites, as detailed below. The Contractor must have relevant experience of running performance contracts of similar size and complexity and working with appropriate blue-chip companies and / or public bodies.
1. CAA House (located at Holburn, London)
CAA House is a 1960s built headquarters building of about 32 300 m². It comprises of a high-rise building of a ground floor, plus fourteen floors (known as One Kemble Street) and a rectangular office building of a ground floor plus seven floors (known as CAA House). These two buildings are linked on the 1st and 2nd Floors. There are two basement levels, which comprise of workshops and storerooms beneath the whole site.
Both buildings have perimeter heating from a shared boiler house situated on the 15 th Floor of One Kemble Street and are comfort cooled via. separately mounted roof chiller plant.
All major plant is controlled by a BMS system. They each have a L3 fire alarm system, shared access control and CCTV systems. 2 low-rise and 4 high-rise lifts serve the whole site.
2. Aviation House (located at Gatwick Airport South, West Sussex)
Aviation House is an air-conditioned building consisting of 2 office blocks linked by an atrium, the gross internal area is approximately 13 000 m² (inclusive of the atrium which houses the reception and lifts to all 4 floors). The building accomodates approximately 750 staff.
Aviation House was constructed circa. 1987 and it uses a number of widely used computer-cased systems such as CCTV, access control, BMS HVAC control etc. THe building is set in its own grounds and has staff and visitor car parks.
For both CAA House and Aviation House, the Contractor shall be required to carry out both planned and unplanned maintenance work, as directed by the CAA’s Estates Services teams and helpdesks. In addition to its own labour, the Contractor shall be responsible for the management and co-ordination of any subcontractors used for maintenance and installation work.
3. Regional Offices
In addition, there shall be a requirement for the Contractor to carry out planned mechanical and electrical work at its offices in Crawley, Luton, Manchester, Stirling and Weston Super-Mare.
The Contractor must be able to perform the service for all of the CAA sites detailed above.
The CAA requires the Contractor to operate an Open Book approach declaring profit at risk for poor performance against a set of agreed contractual SLAs, with Key Performance Indicators.
II.1.6)Common procurement vocabulary (CPV)

50700000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: The provision of mechanical, electrical and fabric maintenance for the Civil Aviation Authority’s (CAA’s) premises

1)Short description

The CAA has an ongoing requirement for mechanical, electrical and fabric maintenance at its two main sites, as detailed below. The Contractor must have relevant experience of running performance contracts of similar size and complexity and working with appropriate blue-chip companies and / or public bodies.
1. CAA House (located at Holburn, London)
CAA House is a 1960s built headquarters building of about 32 300 m². It comprises of a high-rise building of a ground floor, plus fourteen floors (known as One Kemble Street) and a rectangular office building of a ground floor plus seven floors (known as CAA House). These two buildings are linked on the 1st and 2nd Floors. There are two basement levels, which comprise of workshops and storerooms beneath the whole site.
Both buildings have perimeter heating from a shared boiler house situated on the 15 th Floor of One Kemble Street and are comfort cooled via. separately mounted roof chiller plant.
All major plant is controlled by a BMS system. They each have a L3 fire alarm system, shared access control and CCTV systems. Two low-rise and four high-rise lifts serve the whole site.
2. Aviation House (located at Gatwick Airport South, West Sussex)
Aviation House is an air-conditioned building consisting of 2 office blocks linked by an atrium, the gross internal area is approximately 13 000 m² (inclusive of the atrium which houses the reception and lifts to all 4 floors). The building accomodates approximately 750 staff.
Aviation House was constructed circa. 1987 and it uses a number of widely used computer-cased systems such as CCTV, access control, BMS HVAC control etc. THe building is set in its own grounds and has staff and visitor car parks.
For both CAA House and Aviation House, the Contractor shall be required to carry out both planned and unplanned maintenance work, as directed by the CAA’s Estates Services teams and helpdesks. In addition to its own labour, the Contractor shall be responsible for the management and co-ordination of any subcontractors used for maintenance and installation work.
3. Regional Offices
In addition, there shall be a requirement for the Contractor to carry out planned mechanical and electrical work at its offices in Crawley, Luton, Manchester, Stirling and Weston Super-Mare.
The Contractor must be able to perform the service for all of the CAA sites detailed above.
The CAA requires the Contractor to operate an Open Book approach declaring profit at risk for poor performance against a set of agreed contractual SLAs, with Key Performance Indicators.
2)Common procurement vocabulary (CPV)

50700000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Interested parties must request a copy of the CAA’s Pre-Qualification Questinnaire from Clive Gilbert at the email address in I.1 quoting the reference 1765. The Questionnaire must be completed and returned to Clive Gilbert at the email address in I1 by 4.8.2012, at the latest.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Added value. Weighting 30

2. Price. Weighting 30

3. Quality. Weighting 20

4. Service. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1765
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.8.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.6.2012