Building Maintenance Tender Tayside

Framework divided into 7 Lots. 1. Maintenance of roller doors, 2. Maintenance of automatic doors,
3. Maintenance of fire alarms and emergency lighting.

United Kingdom-Dundee: Roller-type shutters

2015/S 157-289035

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tayside Procurement Consortium
Fairmuir Depot, Clepington Road
For the attention of: Allan Harrow
DD8 3DZ Dundee
UNITED KINGDOM
Telephone: +44 1382834182

Internet address(es):

General address of the contracting authority: http://www.taysideprocurement.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12382

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Angus Council

Dundee City Council

Perth and Kinross Council

Tayside Contracts

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Building Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Tayside Area.

NUTS code UKM2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 21

Duration of the framework agreement

Duration in months: 36

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 2 250 000 GBP

II.1.5)Short description of the contract or purchase(s)

The requirement is for building maintenance services including:
1. Maintenance of roller doors,
2. Maintenance of automatic doors,
3. Maintenance of fire alarms and emergency lighting,
4. Lift maintenance,
5. Maintenance of air-conditioning,
6. Maintenance of sprinkler systems,
7. Heating maintenance.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation, please visit:https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 4504 under ITTs ‘Open to All Suppliers’. Please use the Search/Filter function, then select Project Code from the drop-down. Please note that once you have expressed interest in the ITT, it will move to your ‘My ITTs’ area.

For further information on using PCS-Tender, please read the Supplier Response Guide:https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/supplierhelppage/PCS-TSupplierResponseGuide.pdf

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts, you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

44115310, 44221230, 31625200, 31527260, 31518200, 50750000, 42512500, 45331000, 44115500, 50720000, 45259300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The estimated annual value of this framework based on historical spend is 450 000 per annum. Suppliers should note there is no guarantee of any spend through the framework and Councils may join the framework at any time during the framework period.

II.2.2)Information about options

Options: yes
Description of these options: Tayside Procurement Consortium has the option to extend the framework for a period of up to 2 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Maintenance of Roller Doors

1)Short description

Maintenance and repair (when required) of roller doors.

2)Common procurement vocabulary (CPV)

44221200

3)Quantity or scope

The estimated annual value is 40 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Maintenance of Automatic Doors

1)Short description

The requirement is for the maintenance and repair of automatic doors.

2)Common procurement vocabulary (CPV)

50712000, 50800000

3)Quantity or scope

The estimated annual value for this Lot is 24 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Lift Maintenance

1)Short description

Maintenance of lifts.

2)Common procurement vocabulary (CPV)

42416100, 50750000

3)Quantity or scope

The estimated value of this Lot is 62 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Maintenance of Fire Alarms

1)Short description

Maintenance of fire alarms.

2)Common procurement vocabulary (CPV)

31625200

3)Quantity or scope

The estimated value of this lot is 180 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Air Conditioning Maintenance

1)Short description

Maintenance of air conditioning units.

2)Common procurement vocabulary (CPV)

39717200

3)Quantity or scope

The estimated annual value of this Lot is 70 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6Lot title: Sprinkler Maintenance System

1)Short description

Maintenance of sprinkler systems.

2)Common procurement vocabulary (CPV)

44115500

3)Quantity or scope

The estimated value for this Lot is 55 000. Suppliers should be aware not all Councils will participate in the framework from the framework start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7Lot title: Servicing and Maintenance of Convector Heaters

1)Short description

Servicing and maintenance of convector heaters.

2)Common procurement vocabulary (CPV)

45259300

3)Quantity or scope

The estimated value of this Lot is 15 000. Suppliers should be aware not all Councils will participate in the framework from the start date. Councils have the option not to use the framework at all.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated within the tender documents.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As stated within the tender documents.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated within the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TPC/BUIMAIN/15/02

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.9.2015

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.9.2015 – 13:00

Place:

TPC Office.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

VI.3)Additional information

(SC Ref: 342161).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Courts
Saughton House, Broomhouse Drive
EH11 3XD Edinburgh
UNITED KINGDOM
E-mail: enquiries@scotcourts.gov.uk
Telephone: +44 1312252595
Internet address: https://www.scotcourts.gov.uk
Fax: +44 1312406755

VI.5)Date of dispatch of this notice:

12.8.2015