Building management system planned Maintenance and Reactive Support

Building management system planned Maintenance and Reactive Support

The Directorate of Estates and Facilities wishes to appoint a single service provider to deliver the Building Management System planned maintenance and reactive support.

United Kingdom-London: Repair and maintenance services of building installations

2014/S 050-083799

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College London
Capital House, 2nd Floor Purchasing Services, 42 Weston Street
For the attention of: Howard Wilson
SE1 3QD London
UNITED KINGDOM
Telephone: +44 2078488293
E-mail: howard.wilson@kcl.ac.uk
Fax: +44 2078486008

Internet address(es):

General address of the contracting authority: http://www.kcl.ac.uk/about/structure/admin/purchasing/supply/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other
I.3)Main activity

Other: University
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

KCL13-0530 Building management system planned Maintenance and Reactive Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Directorate of Estates and Facilities wishes to appoint a single service provider to deliver the Building Management System planned maintenance and reactive support. The successful contractor will be expected to understand and demonstrate they can operate in a sensitive research based academic institution and be able to demonstrate empathy to King’s research, student, staff and other stakeholder needs, both now and in the future. The delivery of these services will be coupled with flexibility, cost effectiveness and empathy to the Authority’s needs, both now and in the future. The end result is expected to be a contract that is open and transparent, and above all managed in a spirit of co-operation and partnership using the NEC3 Term Service Contract 2005 contract form. The anticipated total value and full scope is dependent upon the production of the final specification etc., for guidance purposes only, the range of 300 000 GBP to 350 000 GBP per annum including VAT is given as an indicative cost of the current planned preventative, reactive maintenance and minor works programme. Please note TUPE may or may not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50710000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

King’s procurement objectives for this contract are to:
Secure an improvement in value for money obtained through the BMS asset maintenance spend and a reduction in cost.
Improve the Planned Preventative Maintenance (PPM) service levels.
Reduce the Reactive Maintenance (RM) costs and ensure critical plant response times are achieved.
To improve equipment reliability and availability and reduce failure rates.
Create greater consistency in service and costs.
Improve the reactive works cost effectiveness and reduce the associated contract administration burden for the King?s campus operations team.
Align the maintenance of the BMS assets with the objectives of the Carbon Management Plan (CMP).
Ensure the BMS asset list is regularly updated on the Central BMS Configuration Record which is currently a client owned, shared online document. There will be a requirement to maintain the asset list on the College’s CAFM system, Planon.
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required and if applicable a Parent Company Guarantees.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the form of contract incorporating any amendments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in Pre-Qualification Questionnaire and supporting documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in Pre-Qualification Questionnaire and supporting documentation.
Minimum level(s) of standards possibly required: Minimum level of Public Liability Insurance of 5 000 000 GBP for each and every claim.
Minimum level of Employers Liability Insurance of 5 000 000 GBP for each and every claim.
Minimum level of Product Liability Insurance of 5 000 000 GBP for each and every claim.
Minimum level of Professional Indemnity Insurance 1 000 000 GBP for each and every claim.
Minimum turnover for last financial year of 1 500 000 GBP for the last financial year (applies to subsidiaries).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in Pre-Qualification Questionnaire and supporting documentation.
Minimum level(s) of standards possibly required:
Trend Accredited Partner either SI (Systems Integrator) or TTC (Trend Technology Centre).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The objective of the qualification process is to assess the responses to the PQQ and select Potential Providers to proceed to the next stage of the procurement. The Authority will select the top 5 scoring companies subject to them meeting the minimum criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KCL13-0530
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2014 – 23:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers are required to register and express interest via the College’s electronic tendering site at the following URL: https://in-tendhost.co.uk/kcl/

The College reserves the right to cancel the tender process at any stage. The College does not accept any liability for any cost incurred in tendering. Please note all submissions must be made electronically unless otherwise expressed in the tender documents. All submissions will be subject to the College’s conditions of electronic submission found at the following URL:
http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx.

All tenders must be priced in sterling and payments under the Contract will be made in sterling.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014