Building Material Supply Partner Merthyr Valley Homes

Building Material Supply Partner Merthyr Valley Homes

MVH are looking to procure a building material supply partner to provide all building materials (except windows, doors and glazing) for supply to our Property Services Team and possibly our maintenance contractor partners.

United Kingdom-Merthyr Tydfil: Electrical machinery, apparatus, equipment and consumables; lighting

2013/S 163-283882

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Merthyr Valleys Homes
Martin Evans House, Avenue De Clichy
Contact point(s): Property Services
For the attention of: Mark Sawyer
CF47 8LD Merthyr Tydfil
UNITED KINGDOM
Telephone: +44 1685727772
E-mail: pss@mvhomes.org.uk

Internet address(es):

General address of the contracting authority: www.mvhomes.org.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0873

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Merthyr Valley Homes – Building Material Supply Partner
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Merthyr County Borough covering the MVH housing stock
NUTS code UKL15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Merthyr Valleys Homes (MVH) is an RSL formed following a LSVT from Merthyr Tydfil Borough Council that owns and manages approximately 4200 properties within the Merthyr Tydfil County Borough area. At MVH we are nearing the completion of the main improvement programme and embarking upon some major changes within the way we deliver our works.
MVH are looking to procure a building material supply partner to provide all building materials (except windows, doors and glazing) for supply to our Property Services Team and possibly our maintenance contractor partners.
Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=1447.

II.1.6)Common procurement vocabulary (CPV)

31000000, 39200000, 44000000, 42600000, 35113400

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 and 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to stipulate the provision of performance bonds or parent company guarantees, such requirements will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of organisations submitting an acceptable offer it will be necessary to provide an undertaking that each organisation will be jointly and severally responsible for the due performance of any contract entered into between the Contracting Authority and such organisations.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
the bidder is established.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years.
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(3) Certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided.
(5) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(6) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(7) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
(8) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Enrolment on professional and / or trade registers.
Information and formalities necessary for evaluating if requirements are met will be detailed within the Pre Qualification Questionnaire which will be sent to all respondents of this notice.
The PQQ must be returned with all supporting evidence required.
Bidders who satisfy any of the criteria for rejection in Regulation 23(1) Public Contracts Regulations 2006 shall be treated as ineligible.
The top scoring PQQ submissions using the criteria in accordance with Regulations 23(1), 24 and 25 of the Public Contracts Regulations 2006.
The tender evaluation and contract award process will be a staged process involving a reduction in number of bidders at successive stages.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.10.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published is 4 years.
VI.2)Information about European Union funds
VI.3)Additional information

All expressions of interest and requests for a PQQ must be made via email to the point of contact.
The deadline for requesting the PQQ is 6.9.2013.
All enquires relating to the PQQ specifically or the PQQ process should be made via email to the point of contact and be received no later than 11.10.2013 at 17:00. It will not be possible to respond to any queries after that date and time.
Bidders should be aware that TUPE may apply to this contract. Further details will be provided within the tender documents.
Merthyr Valley Homes are running a ‘Meet The Buyer Day’ for this opportunity in conjunction with Business Wales on 28th August at the Orbit Centre. Potential bidders should book their place on either a morning or afternoon session via the Business Wales website. For help call +44 1554754862.
(WA Ref:1447)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Detailed in the tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court of England & Wales
The Strand
W12A 2LL London
UNITED KINGDOM
Telephone: +44 2079473353

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Welsh Government
Cathays Park
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920922014

VI.5)Date of dispatch of this notice:

22.8.2013