Building Refurbishment Contract Essex

Building Refurbishment Contract Essex

Southend Police Station: Construction of a New Thirty (30) Cell Custody Suite and Main Station Refurbishment – Main Contractor.

United Kingdom-Chelmsford: Building construction work

2014/S 137-245245

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for Essex
PO Box 2, Springfield
Contact point(s): Procurement Services
For the attention of: Diane Underhill, Max Hubbard
CM2 6DA Chelmsford
Telephone: +44 1474366650
Fax: +44 1474366659

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Southend Police Station: Construction of a New Thirty (30) Cell Custody Suite and Main Station Refurbishment – Main Contractor.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Essex.

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southend Police Station: Construction of a new 30 cell custody suite and main station refurbishment – Main Contractor. The project value is estimated to be in the region of GBP 7,000,000.00 and is to be carried out in 2 phases as detailed below (II.2.1) and within the Pre-Qualification Questionnaire (PQQ) document located on the BravoSolution e-Tendering portal.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Southend Police Station: Construction of a new 30 cell custody suite and main station refurbishment. The project value is estimated to be in the region of GBP 7,000,000.00 and is to be carried out in 2 phases as detailed below:
Phase 1 – The station and site will be unoccupied for approximately 10 months. The existing ground floor custody suite will be demolished and construction of a new 30 cell custody suite will commence. This will include the replacement of the defective Crittall curtain walling, windows and doors to the main Southend Police Station with a new thermally broken double glazed powder coated aluminium system complete with safety/solar glass where required. Internal work in the main station will involve open plan offices, new suspended ceilings, floor finishes, decorations and renewal of the existing mechanical services (heating, hot and cold water services and mains water services) and the existing electrical services (new lighting/emergency lighting, new GP power, electrical supplies to mechanical plant, alterations to/renewal of data installation and the renewal of the existing fire alarm system).
Phase 2 – The Police Station will be re-occupied whilst the construction of the new 30 cell ground floor custody suite continues including associated mechanical, electrical and electronic services and a new first floor plant room for (approximately) 5 additional months.
The contract will be awarded using the JCT Standard Building Contract without Quantities 2011 and sub-contractor’s design along with the Essex Police modified Terms and Conditions. The total duration of the contract will be (approximately) 15 months with commencement planned for spring 2015.
The Commissioner will provide the main contractor with an Essex Police specialist list of Mechanical & Electrical Contractors to obtain competitive prices from and they will employ the successful contractors as domestic sub-contractors, all in accordance with the JCT Contract.
Estimated value excluding VAT: 7 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 15 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Commissioner reserves the right to require bonds, guarantees or other forms of undertaking to secure proper contractual performance.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Full details shall be included within the invitation to tender / related tender documentation to be issued by procurement services on behalf of The Police and Crime Commissioner for Essex. Payment will be in Great British Pounds (GBP) and will be made by means of electronic transfer. The successful contractor will be required to use the National Police Procurement Hub (e-Market Place).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Commissioner reserves the right to require Tenderers to take legal form, or to require 1 party to take primary liability or to require that each party takes Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Tenderer may not be any of the situations described in Article 45 of Directive 2004/18/EC.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to complete a pre-qualification questionnaire (PQQ) which The Police & Crime Commissioner for Essex will use to evaluate suppliers economic and financial standing, technical capacity and ability to ensure they meet The Police & Crime Commissioner for Essex’s minimum requirements. This will include, but not be limited to; name, address, telephone number, contact details, status (sole trader, partnership, private or public company) together with the length of trading, parent or holding company details and other subsidiary companies within the group (if applicable). Tenderers instructions on how to express interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once): Browse to the eSourcing Portal: and click the link to register, accept the terms and conditions and click “continue”, enter your correct business and user details, note the username you chose and click “Save” when complete, you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender: Login to the portal with the username/password, click the “PQQs/ITTs Open To All Suppliers” link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier), click on the relevant PQQ/ITT to access the content, click the “Express Interest” button in the “Actions” box on the left-hand side of the page, this will move the PQQ/ITT into your “My PQQs/My ITTs” page. (This is a secure area reserved for your projects only), you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender: You can now choose to “Reply” or “Reject” (please give a reason if rejecting), you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification, note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT, there may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available). You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page, If you require any further assistance please consult the on-line help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the PQQ published on the BravoSolution website. This includes submission of 3 years audited accounts (including holding company if applicable), name and address of bankers (if requested), insurance details and other information as set out in the PQQ. A credit reference agency check will also be undertaken.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties are required to complete the PQQ published on the BravoSolution website. Within the PQQ, interested parties may be asked to evidence the following, but not be limited to:
1) Details of similar contracts including value, types and recipients.
2) Details of references.
3) Details of commercial and technical facilities.
4) Company organisation details.
5) Details of quality procedures and accreditation.
6) Environmental policies.
7) Health and Safety policies.
8) Diversity and other employment policies.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: A full marking scheme is provided in the PQQ. Tenderers will need to demonstrate but not be limited to legal entity and trading history, economic and financial standing, technical capacity and ability, quality procedures, environmental policies and health and safety policies.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

26.8.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Police and Crime Commissioner for Essex intends to use an e-Tendering system in this procurement exercise. The tender and supporting documents must be priced in pounds sterling and all payments made under the terms of contract. The contract shall be made in England and according to English Law. The contract is subject to the exclusive jurisdiction of the English Courts. Interested Parties wishing to be considered for appointment as a provider of these services should submit a PQQ in compliance with the instructions and within the prescribed deadline. All discussions, correspondence, and all meetings will be conducted in English. Applicants should note that the use of a framework is not compulsory by any police authority or other law enforcement agency. The Commissioner reserves the right to award more than one framework agreement. This notice allows the Commissioner and all other UK Police Forces and law enforcement agencies and their statutory successors and organisations created as a result of reorganisation or organisational changes. Law enforcement agencies include the Home Office, a Police and Crime Commissioner (formally the Police Authority) established under section 3 of the Police Act 1996; a police authority established under section 2 of the Police (Scotland) Act 1967; the Northern Ireland Policing Board; the Home Office); and all non-geographic police forces and other law enforcement agencies shown at The contracting authority reserves the right not to make any award and reserves the right to accept all or part of any tender. The Freedom of Information Act (“FOIA”) applies to the contracting authority. If any supplier considers that any information supplied by them is either commercially sensitive or confidential in nature this should be highlighted and the reasons for its sensitivity specified. In such cases the relevant material will, in response to FOI requests be examined in light of exemptions provided for in the Act.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
WC2A 2LL London
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Police and Crime Commissioner for Essex will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to Tenderers. This period allows unsuccessful Tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within one (1) month).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: