Building Refurbishment Weston-Super-Mare

Building Refurbishment Weston-Super-Mare

Lot 1: Replacement of Kitchens and/or bathrooms and/or electrical upgrade works (zone 1). Lot 2: Replacement of Kitchens and/or bathrooms and/or electrical upgrade works (zone 2). Lot 3: Replacement of windows and doors (zone 1). Lot 4: Replacement of windows and doors (zone 2).

UK-Weston-Super-Mare: Refurbishment work

2013/S 110-187339

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Knightstone Housing Association Limited
2 Station Road, Worle
For the attention of: Andy Dyer, Procurement Consultant
BS22 6AP Weston-Super-Mare
UNITED KINGDOM
E-mail: andy.dyer@knightstone.co.uk

Internet address(es):

General address of the contracting authority: www.knightstone.co.uk

Address of the buyer profile: https://in-tendhost.co.uk/knightstone

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of planned refurbishment works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: Bath and North East Somerset, Bristol, Mendip, North Somerset, Sedgmoor, South Gloucestershire, North Gloucestershire, South Somerset. Taunton Deane, West Somerset.
NUTS code UKK23,UKK1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Knightstone Housing Association is tendering for the provision of the planned refurbishment works for five years commencing 1st April 2014.
The resulting contracts may be extended for a further five years depending on performance.
There are four lots and each Organisation may express an interest in one or more lots.
There are 2 workstreams and for each workstream there are 2 lots covering a different geographical zone.
Lot 1: Replacement of Kitchens and/or bathrooms and/or electrical upgrade works (zone 1)
Lot 2: Replacement of Kitchens and/or bathrooms and/or electrical upgrade works (zone 2)
Lot 3: Replacement of windows and doors (zone 1)
Lot 4: Replacement of windows and doors (zone 2)
Knightstone is looking to appoint up to four Contractors for the delivery of the programme. The successful Contractors will be expected to partner with Knightstone and each other throughout the contract period in order to achieve Knightstone”s objectives.
The detail of the requirements for each lot is given in the Project Brief, which can be downloaded from the Knightstone supplier portal.
Important information: This tender is being conducted through the Knightstone supplier portal and all documentation is only available via this portal for which the URL is:
https://in-tendhost.co.uk/knightstone

Once you have registered and expressed interest in the project, you will then be able to login to the secure area and download/view the tender documents.
Submissions must be made via the web site. All documents should be uploaded to the website, then be sure to press the Red button Submit Return (You may need to scroll the screen down to see this button). You will then receive a receipt (print and retain a copy of this receipt and this is your confirmation of your submission). The tender status will then confirm your documents have been submitted.
If you have any problems accessing the documents then please send Knighstone an email using the correspondence function on the supplier portal.

II.1.6)Common procurement vocabulary (CPV)

45453100, 45430000, 45410000, 45421100, 45311000, 45421151, 45211310

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The refurbishment programme consists of replacement of Kitchens and/or bathrooms and/or rewiring works and/or electrical upgrades including replacement of electric heating and consumer units, and the replacement of windows and doors to Knightstone’s properties. Knightstone has approximately 7 500 properties, of which over 4 000 properties are within the base programme for the first 5 years.
Knightstone is unable to guarantee volumes and as such the figures provided are estimated total values for the contract period (including extensions).
Estimated value excluding VAT:
Range: between 38 000 000 and 42 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contracts will be for 5 years and include an option to extend by a further 5 years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2019

Information about lots

Lot No: 1 Lot title: Replacement of Kitchens and/or bathrooms and/or electrical upgrades in zone 1

1)Short description

Knightstone Housing Association is tendering for the provision of the planned refurbishment works for five years commencing 1st April 2014. The resulting contract may be extended for a further five years depending on performance. The detail of the requirements for this lot is given in the Project Brief, which can be downloaded from the Knightstone supplier portal.
Zone 1 consists of North Gloucester. South Gloucester, Bristol, North Somerset. It is anticipated that the successful Contractor will be allocated all of the works in the defined zone. However, Knightstone reserves the right to vary the volume of work in certain circumstances and contractors do not have zone exclusivity.
2)Common procurement vocabulary (CPV)

45453100, 45430000, 45410000, 45311000, 45421151, 45211310

3)Quantity or scope

The refurbishment programme consists of replacement of Kitchens and/or bathrooms and/or rewiring works and/or electrical upgrades including replacement of electric heating and consumer units to Knightstone?s properties. Knightstone has approximately 7,500 properties, of which over 4,000 properties are within the base programme for the first 5 years.
Knightstone is unable to guarantee volumes and as such the figures provided are estimated total values for the contract period (including extensions).
Estimated value excluding VAT:
Range: between 13 000 000 and 14 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2019
5)Additional information about lots

The successful Contractor will be expected to partner with Knightstone and the other Contractors throughout the contract period in order to achieve Knightstone?s objectives.
Lot No: 2 Lot title: Replacement of kitchens and/or bathrooms and/or rewires in zone 2

1)Short description

Knightstone Housing Association is tendering for the provision of the planned refurbishment works for five years commencing 1st April 2014. The resulting contract may be extended for a further five years depending on performance. The detail of the requirements for this lot is given in the Project Brief, which can be downloaded from the Knightstone supplier portal.
Zone 2 consists of Bath and North East Somerset, Mendip, South Somerset, Taunton Deane, Sedgemoor, West Somerset. It is anticipated that the successful Contractor will be allocated all of the works in the defined zone. However, Knightstone reserves the right to vary the volume of work in certain circumstances and contractors do not have zone exclusivity.
2)Common procurement vocabulary (CPV)

45453100, 45430000, 45311000, 45410000, 45421151, 45211310

3)Quantity or scope

The refurbishment programme consists of replacement of Kitchens and/or bathrooms and/or rewiring works and/or electrical upgrades including replacement of electric heating and consumer units.
Knightstone is unable to guarantee volumes and as such the figures provided are estimated total values for the contract period (including extensions).
Estimated value excluding VAT:
Range: between 11 000 000 and 12 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2019
5)Additional information about lots

The successful Contractor will be expected to partner with Knightstone and the other Contractors throughout the contract period in order to achieve Knightstone?s objectives.
Lot No: 3 Lot title: Replacement of doors and windows in zone 1

1)Short description

Knightstone Housing Association is tendering for the provision of the planned refurbishment works for five years commencing 1st April 2014. The resulting contract may be extended for a further five years depending on performance. The detail of the requirements for this lot is given in the Project Brief, which can be downloaded from the Knightstone supplier portal.
Zone 1 consists of North Gloucester. South Gloucester, Bristol, North Somerset. It is anticipated that the successful Contractor will be allocated all of the works in the defined zone. However, Knightstone reserves the right to vary the volume of work in certain circumstances and contractors do not have zone exclusivity.
2)Common procurement vocabulary (CPV)

45421100

3)Quantity or scope

The refurbishment programme consists of replacement of windows and doors.
Knightstone is unable to guarantee volumes and as such the figures provided are estimated total values for the contract period (including extensions).
Estimated value excluding VAT:
Range: between 7 500 000 and 8 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2019
5)Additional information about lots

The successful Contractor will be expected to partner with Knightstone and the other Contractors throughout the contract period in order to achieve Knightstone?s objectives.
Lot No: 4 Lot title: Replacement of windows and doors in zone 2

1)Short description

Knightstone Housing Association is tendering for the provision of the planned refurbishment works for five years commencing 1st April 2014. The resulting contract may be extended for a further five years depending on performance. The detail of the requirements for this lot is given in the Project Brief, which can be downloaded from the Knightstone supplier portal.
Zone 2 consists of Bath and North East Somerset, Mendip, South Somerset, Taunton Deane, Sedgemoor, West Somerset. It is anticipated that the successful Contractor will be allocated all of the works in the defined zone. However, Knightstone reserves the right to vary the volume of work in certain circumstances and contractors do not have zone exclusivity.
2)Common procurement vocabulary (CPV)

45421100

3)Quantity or scope

The refurbishment programme consists of replacement of windows and doors.
Knightstone is unable to guarantee volumes and as such the figures provided are estimated total values for the contract period (including extensions).
Estimated value excluding VAT:
Range: between 6 500 000 and 7 500 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2014. Completion 31.3.2019
5)Additional information about lots

The successful Contractor will be expected to partner with Knightstone and the other Contractors throughout the contract period in order to achieve Knightstone?s objectives.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The specific requirements will be set out in the tender documentation and may include a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in arrears on a monthly basis for works completed in accordance with the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required. However, if a consortium submits a tender, Knightstone may require the consortium to form a legal entity before entering into a contractual arrangement. Joint and several liability of all consortium members may be required (and/or guarantees and/or undertakings by some or all of the consortium members).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: For more information on Knightstone?s specific requirements, please refer to the contract documentation.
Please note that under these contracts the contractors and their supply chains will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes within the locality of the contract in accordance with the Knightstone Employment and Skills strategy, and other added value contributions by the contractors and their supply chains in order to support community programmes promoted by Knightstone. Accordingly the contract performance conditions may include social and environmental requirements.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Organisations will be expected to complete a Prequalification Questionnaire (PQQ). This can be downloaded from Knightstone?s supplier portal in given in section I.1). The minimum prequalification standards are set out in the prequalification instructions.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Organisations will be expected to complete a Prequalification Questionnaire (PQQ). This can be downloaded from Knightstone”s supplier portal in given in section I.1).
Minimum level(s) of standards possibly required: The minimum prequalification standards are set out in the prequalification instructions.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Organisations will be expected to complete a Prequalification Questionnaire (PQQ). This can be downloaded from Knightstone?s supplier portal in given in section I.1).
Minimum level(s) of standards possibly required:
The minimum prequalification standards are set out in the prequalification instructions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 20: and maximum number 40
Objective criteria for choosing the limited number of candidates: Organisations interested in being considered for this opportunity are required to complete and submit a Prequalification Questionnaire (PQQ) by the deadline. The purpose of the PQQ is to enable knightstone to identify which organisations are to be invited to tender by reference to their eligibility, economic and financial standing and professional and technical ability. The PQQ instructions detail the minimum prequalification standards and the scored selection criteria Knightstone will use to select those Organisations to be invited to tender from amongst those who prequalify.
Knightstone will invite to tender a minimum of 5 tenderers per lot with the discretion to invite up to 5 more tenderers per lot if the scores are close or if there is a need to have more tenderers in order to have sufficient competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.7.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.8.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Year 2018 or 2013 (if contracts are extended for further 5 years).
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Knightstone Housing Association is part of the Knightstone Housing Group, whose members are:
Knightstone Housing Association Ltd,
Knightstone Community Homes Ltd,
ARC Developments Southwest Ltd,
Knightstone Charitable Ltd,
Great Western Assured Growth Plc,
Great Western Housing Plc.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. The Court may extend the time limit for starting proceedings where the Court considers that there is a good reason for doing so but not so as to permit proceedings to be started more than 3 months after that date. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

6.6.2013