Building Repair Works Edinburgh

Building Repair Works Edinburgh

Domestic repair and maintenance contracts 2012-2016.

UK-Edinburgh: repair and maintenance services of mechanical building installations

2012/S 89-146104

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of Edinburgh Council
Waverley Court, 4 East Market Street
Contact point(s): Corporate Governance
For the attention of: Kelly Faulds
EH8 8BG Edinburgh
UNITED KINGDOM
Telephone: +44 1315293415

Internet address(es):

General address of the contracting authority: http://www.edinburgh.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Domestic repair & maintenance contracts 2012-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the successful tenderer
Main site or location of works, place of delivery or of performance: City of Edinburgh Council Boundary.
NUTS code UKM25

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The City of Edinburgh Council is seeking several suitably qualified and experienced building and specialist trade contractors to undertake repair and maintenance to domestic properties within the City. Works issued under this contract may be planned, reactive or emergency works.
The successful contractors must have a customer focussed approach, be able to meet the response times indicated, have the necessary capacity and be appropriately skilled and experienced.
II.1.6)Common procurement vocabulary (CPV)

50712000, 51120000, 50711000, 51110000, 45421100, 45260000, 45261300, 44112200, 44112210, 45442100, 45451000, 45262522

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Repairs and maintenance to domestic properties within the City of Edinburgh for the next 4 years.
Estimated value excluding VAT: 13 950 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.8.2016

Information about lots

Lot No: 1 Lot title: Asbestos removal

1)Short description

The City of Edinburgh Council wishes to appoint two suitably qualified and experienced contracting organisations to undertake asbestos removal within domestic properties across the City as part of a term contract.
Generally the works will include asbestos removal to all areas within a domestic property and the appropriate disposal of all waste removed in accordance with the Control of Asbestos Regulations 2006.
Contractors must be able to respond and complete the asbestos removal works within one working day of the works order being issued. Due to the survey and analysis process, it is likely that advance notification of the works will be given. Emergency response will form part of this contract and an out of hours service will be required where there is a serious risk to Health and Safety.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

90650000, 45262660

3)Quantity or scope

The contract will run from September 2012 to August 2015 but may be extended for a further twelve months to August 2016. The estimated total cost of the works is anticipated at approximately 600 000 GBP over the four years of the contract. It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors wishing to be considered for this lot must hold a current licence to remove asbestos issued by the HSE. The licence must remain current throughout the term of the contract.
The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 2 Lot title: Jetting & drainage

1)Short description

The City of Edinburgh Council wishes to appoint up to three suitably qualified and experienced contracting organisations to undertake jetting and drainage works to domestic properties across the City as part of a term contract.
Generally the work will consist of drain clearance, drain jetting, drain vaccumation, CCTV drain surveys, blockages in pipes, drains and sewers and any diagnostic works as required.
Contractors must be able to respond and rectify drain blockages within one day of the works order being issued.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45232452, 90733800, 90733500

3)Quantity or scope

The contract will run from September 2012 to August 2015 but may be extended for a further twelve months until August 2016.
The estimated total cost of the works is anticipated at approximately 600 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 3 Lot title: Roofing and associated trades

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake repairs and maintenance work to various roofing types to domestic properties across the City under a term contract agreement.
Generally the work will consist of slating, roof tiling, lead work, flat roofing, associated masonry, gutters and down pipes. Contractors will be expected to provide scaffold or appropriate mechanical means (such as a cherry picker) to undertake work.
Emergency ‘make safe’ works orders will also be required as part of this contract.
Contractors must be able to respond and make safe/complete the works as outlined below:
Dangerous chimney – 4 hours (emergency response & out of hours emergency response).
Slipped roof tiles causing roof leak – 1 day (emergency response & out of hours emergency response).
Storm damage – 1 day (emergency response & out of hours emergency response).
Repairs to roofs, chimneys, getters and rainwater pipes – 10 days.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45260000, 45261300, 45261212

3)Quantity or scope

The contract will run from September 2012 to August 2015 but may be extended for a further twelve months until August 2016. The estimated total cost of the works is anticipated at approximately 4 500 000 GBP over the 4 years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP- 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 4 Lot title: Windows & doors

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake the installation of windows, doors and related components to domestic properties under a term contract agreement.
Generally the work shall include for maintenance and repair of internal and external windows, doors, screens and curtain walling, repair and replacement of various types of ironmongery.
Contractors must be able to respond and make safe/complete the works as outlined below:
Secure window frame – 4 hours (emergency response & out of hours emergency response required).
Repair window which cannot be closed on the Ground Floor – 4 hours (emergency response & out of hours emergency response required).
Broken glass – 4 hours.
Re-putty window – 5 days.
Repair window that cannot be opened or closed – 5 days.
Repair/replace window catch – 4 hours (where serious risk to Health and Safety and emergency response and out of hours emergency response required).
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45421100, 45421130, 45421132

3)Quantity or scope

The contract will run from September 2012 to August 2015 with an option to extend the contract for a further twelve months to August 2016. The estimated total cost of the works is anticipated at approximately 1 200 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 5 Lot title: Painting and decorating

1)Short description

The City of Edinburgh Council wishes to appoint up to three suitably qualified and experienced contracting organisations to The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake painting and decorating works to domestic properties under a term contract agreement.
Generally the works will include for internal and external painting and decoration to all aspects of the building fabric and hygiene painting to kitchens, toilets, shower areas etc, refresh of void properties or fire damaged homes, removal and/or painting of specialist coatings such as fire protective or anti graffiti coatings.
Contractors must be able to respond and complete the painting and decorating works within 5 days of the works order being issued.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45442110, 79931000

3)Quantity or scope

The contract will run from September 2012 to August 2015 with an option to extend the contract for a further twelve months to September 2016. The estimated total cost of the works is anticipated at approximately 1 240 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that 6 organisations will be invited to tender for this lot.
Lot No: 6 Lot title: Floor coverings

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake flooring works to domestic properties under a term contract agreement.
Generally the works will include the supply and install of carpet, vinyl, tiling and specialist flooring (wet room flooring etc.) and flooring repair works.
Contractors must be able to respond and complete the flooring works within 5 days of the works order being issued.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

44112200, 44112210, 45431100, 45432100, 45432130

3)Quantity or scope

The contract will run from September 2012 to August 2015 with an option to extend the contract for a further twelve months to August 2016. The estimated total cost of the works is anticipated at approximately 900 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that 6 organisations will be invited to tender for this lot.
Lot No: 7 Lot title: Preservation works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake preservation works to domestic properties within the City under a term contract agreement.
Generally the works shall include specialist treatment works to address dry and wet rot, woodworm and damp related issues.
Contractors must be able to respond to an individual works and attend the site within five days.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45210000

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 1 000 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Organisations wishing to apply for this contract must be able to provide a minimum 20 year guarantee on any specialist preservation works undertaken.
The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs. The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to six organisations will be invited to tender for this lot.
Lot No: 8 Lot title: General building works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced multi-trade contracting organisations to undertake general internal and external fabric refurbishment and repair works to domestic properties under a term contract agreement.
Works will include masonry repairs, ground works, concrete works, site clearance, minor demolition (i.e. removal of ramps, non-supporting walls), brickwork, render, debris removal, dirty works such as clearing choked and blocked refuse chutes, minor extensions (to wind and water tight state only), door widening and repairs to broken steps and walls.
An out of hours emergency service for repairs will be included in this contract.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

50700000, 45421000, 45330000, 45410000

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 1 000 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs. The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to six organisations will be invited to tender for this lot.
Lot No: 9 Lot title: Plumbing works

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake plumbing repair and maintenance works to domestic properties under a term contract agreement.
Generally the work will consist of all aspects of plumbing work including the restoration of water supply, repair of leaks and overflows, clearing blockages, repair or replacement of fixtures, fittings and pipes, assistance with Kitchen and Bathroom replacement works.
Contractors will be expected to provide scaffold or appropriate mechanical means (such as cherry picker) to undertake work.
Contractors must be able to respond to an individual works order and make safe / complete the plumbing works as follows:
Significant leaks, flooding or burst tanks – 4 hours (emergency response & out of hours emergency response).
No water – 4 hours (emergency response & out of hours emergency response).
Taps won’t turn off – 4 hours (emergency response & out of hours emergency response) partial loss of water – 1 day.
Toilet not flushing – 1 day.
Blocked drains – 1 day.
Blocked sink/bath/wash hand basin – 1 day.
Unusable toilet – 1 day.
Repair/replace section of vent pipe – 5 days.
Minor leaks and overflows – 5 days.
Insulation to cylinder or pipes – 5 days.
Repair/replace sink, bath, wash hand basin, taps or WC and handles – 5 days Unusable toilet – 1 day.
Minor plumbing repairs – 5 days.
Water hammer (noisy pipes) – 5 days.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45330000, 45332200, 45261320

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 1 250 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs. The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 10 Lot title: Plastering

1)Short description

The City of Edinburgh Council wishes to appoint three suitably qualified and experienced contracting organisations to undertake plastering and tiling works to domestic properties within the City under a term contract agreement.
Generally the work will consist of removal of existing surfaces, removal and disposal of debris, skimming, re-skimming, plaster boarding, repairs to cracks and holes, ceiling removal and replacement. At times a full tiling service may be required as part of this contract.
Contractors must be able to respond to an individual works orders and complete the plastering and tiling works within five working days.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45410000, 45431000, 45431100, 45431200

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 680 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 11 Lot title: Scaffolding

1)Short description

The City of Edinburgh Council wishes to appoint two suitably qualified and experienced contracting organisations to supply and erect scaffolding as appropriate to provide a safe, accessible working environment suited to the work to be undertaken for domestic properties within the City, as part of a term contract agreement.
Contractors will be required to provide surveying, supply, erection and maintenance of scaffolding as appropriate to enable repairs to tenanted properties, to allow adaptations work to be undertaken, for repairs to empty homes and repair to fire damaged properties.
A range of scaffold systems may be required dependent on the nature of the work to be carried out. Companies will be expected to provide a comprehensive scaffold service which can cater for internal and external scaffolding requirements and also for mechanical access (such as provision of cherry pickers). Contractors must ensure operative and public health and safety and be fully compliant with all relevant regulatory and environmental controls.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

45262100, 45262110, 45262120, 44212310

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 440 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors wishing to apply for this contract must be fully competent in scaffold erection, dismantling, alteration and hold a current Construction Industry Scaffolders Record Scheme card which must remain valid for the duration of the contract.
The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.
Lot No: 12 Lot title: Electrical repair and installation

1)Short description

The City of Edinburgh Council wishes to appoint two suitably qualified and experienced contracting organisations to undertake electrical repair and maintenance works to domestic properties within the City, as part of a term contract agreement. Generally the work will consist of ensuring safe electricity supply, rewiring work, repairing or replacing unsafe or faulty electrical fittings, PAT testing, restoring electricity to properties and communal areas.
The Contractors shall provide all necessary services to carry out the works let under this contract.
2)Common procurement vocabulary (CPV)

50116100, 50710000, 50711000, 51100000, 51110000

3)Quantity or scope

The contract shall run from September 2012 to August 2015 with an option to extend for a further 12 months to August 2016. The estimated total value of the works is anticipated at approximately 540 000 GBP over the four years of the contract.
It should be noted that the volume and value of projects instructed under this contract are indicative of historical work programmes and cannot be guaranteed. No claim for loss of profit, direct or indirect disruption costs or loss/expense will be considered where the volume and value of the works instructed under this contract varies from those stated.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Contractors wishing to apply for this contract must be members of SELECT and NICEIC.
The majority of works orders issued under this contract will range from 50 GBP – 1 200 GBP, however, on occasions may be higher than this value.
The Council shall retain the right to assess the performance of the appointed organisations on an annual basis and, where appropriate, terminate the contract without payment for loss of profit or abortive costs.
The selection process shall seek to identify those organisations offering the services that are considered to be the most economically advantageous to the Council. It is envisaged that up to 6 organisations will be invited to tender for this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of finance and payment will be included in the invitation to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractors will be appointed to the Lot on the basis most economically advantageous tender in terms of quality/cost details of which will be made available in the tender documentation. The award will be in accordance with the terms and conditions set out in the ITT documents for this contract.
Each individual lot will have the award criteria and method for individual work instructions set out in the ITT documents for this contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
As per tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Full requirements are included in the pre-qualification questionnaire which is available for download.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years;
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(4) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(5) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(6) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(7) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6
Objective criteria for choosing the limited number of candidates: Capacity, technical expertise, previous experience, financial standing, health & safety, environmental, sustainability, community benefits.
6 operators will be invited to tender for each of the 12 lots providing that the minimum quality threshold is achieved.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KF
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective organisations able to demonstrate relevant experience and proven ability should register their interest at www.edin-tend.co.uk where they may download and complete the pre-qualification questionnaire by 12 Noon on Monday 11.6.2012. The short-listed applicants invited to tender for this contract will be selected on the basis of a questionnaire issued to all applicants responding to this notice. The subsequent process shall seek to select the organisations offering the best value by balancing the bidder’s proposals with the submitted financial arrangements. Subject to the contracting authority’s obligations under law the contracting authority undertakes to use its best endeavours to hold confidential any information provided by the applicants during this selection process. If the applicant considers that any of the information submitted is sensitive and should not be disclosed to third parties then this should be stated in writing at the time of submission. In the event that a formal request is received for disclosure of information during or after the selection process and the information sought has been identified by the applicant as sensitive, then the contracting authority will consider its obligations under law and consult with the applicant before responding to such a request.

(SC Ref:226731).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will issue to all tenderers by electronic means a formal Award Decision Notification. The notification will give reasons for the award decision and the earliest date that the contract will be concluded, which date shall be not less than ten days from the date of issue of the notification. If proceedings are served on the Contracting Authority in relation to a contract that has not been entered into, the procurement process will be automatically suspended. The Public Contracts (Scotland) Regulations 2012 provide for aggrieved parties to take action in the Sheriff Court or Court of Session. Any proceedings brought under the Regulations (other than proceedings seeking an ineffectiveness order) must be brought within 30 days of the date on which the unsuccessful tenderer knew, or ought to have known, of the alleged infringement of the public procurement rules. Any proceedings seeking an ineffectiveness order must be brought within 30 days of the relevant date under Regulation 47(9).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.5.2012