Building Repairs and Maintenance and Minor Works Contract Worcester

The service is a series of small works orders for reactive response maintenance, and some minor planned works.

United Kingdom-Worcester: Construction work

2019/S 120-294358

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Worcester City Council
The Guildhall, High Street
Worcester
WR1 2EY
United Kingdom
E-mail: procurement@worcester.gov.uk
NUTS code: UKG12

Internet address(es):Main address: http://www.worcester.gov.uk/

Address of the buyer profile: http://www.worcester.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Repairs and Maintenance and Minor Works Contract

Reference number: DN413261

II.1.2)Main CPV code

45000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Worcester City Council is inviting tenders for the provision of a building repairs and maintenance and minor works service. The service is a series of small works orders for reactive response maintenance, and some minor planned works.

The Authority contemplates that during the term the residential element of the Council’s portfolio is likely to increase during the lifetime of the contract to include up to approximately 50 units/beds of accommodation for those in most urgent need of housing. In addition, the Council is considering offering a lettings agency and management service to private landlords and wishes to retain the option of subcontracting the Council’s contract work obligations. This is a provisional scenario subject to further development by the Council.

Bidders will be asked to indicate whether they would be able to provide the extended services and confirm whether there would be any pricing considerations.

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

50000000

II.2.3)Place of performance

NUTS code: UKG12

II.2.4)Description of the procurement:

To undertake repairs and maintenance and minor works at the direction of the Council under a measured term contract.

The service to be provided is described in 4 categories:

(A) reactive maintenance and repair according to a priority assigned by the Council;

(B) planned maintenance up to a maximum value of 10 000 GBP per order (subject to quotation and demonstration of best value);

(C) minor works projects up to a maximum value of 10 000 GBP per order (subject to quotation and demonstration of best value);

(D) out of hours emergency works.

The works are defined as general building works, including general plumbing but excluding mechanical and electrical works. Some general building works may require an element of mechanical or electrical work to resolve the issue, which may be requested as part of the work order.

The contractor must provide and maintain throughout the duration of the contract an ‘Out of Normal Working Hours Emergency Service’ to avoid danger to health and safety of building occupants or serious damage to buildings and other structures. This service must be provided 24 hours each day and every day of the year including weekends and holiday periods.

Properties and sites included in the service range from public buildings (mainly non-housing) and associated structures to depots, offices, car parks, allotments and communal areas within the local government boundaries of Worcester City Council. The buildings range from Listed Grade I and II, historic parks to contemporary construction as scheduled in Appendix A. Buildings may be added or omitted from the schedule over the course of the contract subject to requirements of the service.

Bidders are asked to indicate whether they would be able to provide the extended services and confirm whether there would be any pricing considerations.

The approximate core contract value without the additional/extended services is 1 500 000 GBP. The total approximate value of any possible extended/additional services which the Council may, at its sole discretion, incorporate into the contract shall be approximately 250 000 GBP.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 60

Price – Weighting: 40

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: yes

Description of renewals:

5 years initial term (1.4.2020 to 31.3.2025) with the option to extend for a further 2 years up to a total contract term of 7 years up til 31.3.2027.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/07/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

VI.2)Information about electronic workflows

VI.3)Additional information:

The Council are using the e-procurement portal known as the Due North Pro-Contract portal https://procontract.due-north.com to conduct this procurement exercise.

To gain access to the procurement documents, contractors will need to register their company details at the above website. Once registered, contractors will be emailed a log-in and password which will allow them to gain access to the procurement documents. Contractors will need to search for the invitation under Worcester City Council and then electronically submit an expression of interest and follow the online instructions to view the procurement documents.

VI.4)Procedures for review

VI.4.1)Review body

Centre for Dispute Resolution
70 Fleet Street
London
EC4Y 1EU
United Kingdom
Telephone: +44 2075366000
E-mail: nfo@cedr.com

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2019