Building Surveyor Led Design Team Consultancy Services

Competition for Appointment to a Framework Agreement for the provision of Building Surveyor Led Design Team Consultancy Services.

United Kingdom-Belfast: Building surveying services

2016/S 121-215042

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Choice Housing Ireland Limited
37-41 May Street
Belfast
BT1 4DN
United Kingdom
Contact person: Procurement Manager — Kiara Dryden
Telephone: +44 2890441317
E-mail: contracts@choice-housing.org
NUTS code: UKN

Internet address(es):Main address: http://www.choice-housing.org/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://choice-housing.org/corporate/tenders/

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Competition for Appointment to a Framework Agreement for the provision of Building Surveyor Led Design Team Consultancy Services.

Reference number: PRN469

II.1.2)Main CPV code

71315300

II.1.3)Type of contract

Services

II.1.4)Short description:

Choice Housing Ireland Limited and its subsidiary companies (Choice) wishes to to appoint Building Surveyor led Design Teams to provide directly, and/or in conjunction with other consultants appointed by Choice and other separately appointed consultants, services relating to surveys, planning, design, procurement, construction (design and management) coordination, contract administration, acting as Client’s Representative and project management in connection with the delivery of projects on a range of dwelling designs, accommodation needs and services including:

— General needs accommodation for families and single persons;

— Accommodation for the elderly;

— Supported housing for people with disabilities including those with mental health difficulties, learning disabilities and those who are physically disabled;

— Support services for vulnerable groups;

— Affordable housing.

Further information is contained within the ITT documents.

II.1.5)Estimated total value

Value excluding VAT: 2 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71220000

71250000

71312000

71324000

71333000

71334000

71500000

71541000

II.2.3)Place of performance

NUTS code: UKN

II.2.4)Description of the procurement:

Choice wishes to appoint Building Surveyor led Design Teams to provide directly, and/or in conjunction with other consultants appointed by Choice and other separately appointed consultants, services relating to surveys, planning, design, procurement, construction (design and management) coordination, contract administration, acting as Client’s Representative and project management in connection with the delivery of projects on a range of dwelling designs, accommodation needs and services including:

— General needs accommodation for families and single persons;

— Accommodation for the elderly;

— Supported housing for people with disabilities including those with mental health difficulties, learning disabilities and those who are physically disabled;

— Support services for vulnerable groups;

— Affordable housing.

Works arising from the issue of Call-Off Contracts may include, but are not limited to, the following:

— Planned or cyclical multi element improvement works which may include;

— Major repair work involving external and internal improvement works;

— Planned or cyclical maintenance;

— Repairing and/or replacing walls, external doors and windows, roofs;

— Other external site works;

— Kitchen and bathroom replacement;

— Mechanical and electrical installations;

— New heating installations and electrical re-wiring;

— Minor miscellaneous repair works;

— Remodelling works which may include;

— Extensions or conversions to 1 or more dwellings;

— Adaptation for people with disabilities;

— Insulation/energy conservation measures;

— Works to ensure that Choice complies with statutory requirements such as Health and Safety at Work (Northern Ireland) Order 1978 and Disability Discrimination Act 1995 in Northern Ireland;

— Survey works including;

— Existing Stock condition surveys to RICS standard;

— Pre-Purchase Condition Surveys to RICS standard.

For the avoidance of doubt, the works do not involve response maintenance works.

The Design Team shall consist of the following professional disciplines:

— Building Surveyor: also to undertake the role of;

— The lead consultant, managing overall service delivery by the design team members;

— Mechanical and Electrical Engineer;

— Structural Engineer;

— Quantity Surveyor;

— CDM Coordinator;

(Together the Design Team and individually Design Team Members).

Building Surveyors will be appointed to the Framework Agreement as lead consultants and they shall be solely responsible for all Design Team Members they intend to use to provide the Services.

Design Teams and Design Team Members should be aware of the minimum requirements in terms of economic and financial standing and technical and professional ability for this competition.

Following this competition Choice intends to appoint 6 Design Teams to Frameworks.

Choice is not in a position to guarantee the frequency or value of Call-Off Contracts that may be awarded to Design Teams appointed under the Framework Agreement.

Further information is contained within the ITT documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The Design Team Members identified below are required to confirm they have in place the following licences/certificates/accreditations for the relevant discipline.

Building Surveyor (and Lead Consultant) — Full Corporate Membership of the Royal Institution of Chartered Surveyors (Building Surveying professional group) or other equivalent competent professional body, in the member State or country where the Economic Operator is established;

Mechanical and Electrical Engineer — Full Corporate Membership of the Institution of Mechanical Engineers and Institution of Electrical Engineers or Institution of Electrical Engineering or other equivalent competent professional body, in the member State or country where the Economic Operator is established;

Structural Engineer — Full Corporate Membership of the Institution of Structural Engineers or other equivalent competent professional body, in the member State or country where the Economic Operator is established;

Quantity Surveyor — Full Corporate Membership of the Royal Institution of Chartered Surveyors (Quantity Surveying professional group) or other equivalent competent professional body, in the member State or country where the Economic Operator is established.

Only the Design Teams appointed to the Framework Agreement will be required to provide evidence of the relevant licences/certificates/accreditations as a condition precedent to appointment to the Framework Agreement.

Further information is contained within the ITT documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession

Reference to the relevant law, regulation or administrative provision:

The Design Team shall consist of the following professional disciplines:

— Building Surveyor (and Lead Consultant);

— Mechanical and Electrical Engineer;

— Structural Engineer;

— Quantity Surveyor;

— CDM Coordinator.

Further information is contained within the ITT documents.

III.2.2)Contract performance conditions:

As detailed within the ITT documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 6

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/07/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 01/08/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The ITT Submission must be returned by the date and time specific in Section IV.2.2) and in accordance with the instructions set out in the Memorandum of Information and ITT documents. ITT Submissions returned after the deadline may not be considered.

Choice shall not be responsible for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.

All dates and time periods specified in this notice are provisional only and Choice reserves the right to change these.

Choice reserves the right to cancel this procurement at any stage.

Should Choice decide to enter into a Framework Agreement with a Design Team, this does not mean that there is any guarantee of subsequent Call-Off contracts being awarded. Any expenditure, work or effort undertaken prior to the award of Call-Off Contracts under the Framework Agreement is accordingly a matter solely for the commercial judgment of the Design Team.

All discussion and correspondence shall be deemed strictly subject to contract until the Framework Agreement is entered into. The Framework Agreement shall not be binding until it has been signed and dated by duly authorised representatives of both Choice and the relevant Design Team.

The value provided at Section II.1.5) is an estimate only.

VI.4)Procedures for review

VI.4.1)Review body

High Courts of Justice in Northern Ireland
Royal Courts of Justice, Chichester Street
Belfast
BT1 3JY
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with the Public Contracts Regulations 2015 (as amended).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

21/06/2016

Competitive Design and Build Contract Belfast