Building Tender Belfast

Building Tender Belfast

The Contracting Authority does not wish to be prescriptive at this stage, however, the potential scale of the overall development may approach approximately 10 500 m² – 12 000 m².

UK-Belfast: Construction work for buildings relating to health

2013/S 121-206553

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southern Health and Social Care Trust
C/O Health Estates Investment Group, Annex 7, Castle Buildings, Stormont Estate
Contact point(s): Lindsey McMullan
For the attention of: Lindsey McMullan
BT4 3SQ Belfast
UNITED KINGDOM
Telephone: +44 2890522976
E-mail: lindsey.mcmullan@dhsspsni.gov.uk
Fax: +44 2890523900

Internet address(es):

General address of the contracting authority: http://www.southerntrust.hscni.net

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Health Estates Investment Group
Annex 7, Castle Buildings, Stormont Estate
BT4 3SQ Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Fax: +44 2070600480
Internet address: http://e-sourcingni.bravosolution.co.uk

Tenders or requests to participate must be sent to: Health Estates Investment Group
Annex 7, Castle Buildings, Stormont Estate
BT4 3SQ Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Fax: +44 2070600480
Internet address: http://e-sourcingni.bravosolution.co.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Newry Community Treatment and Care Centre Project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Newry Area, for further details please see Part 1 of the Memorandum of Information, a copy of which is obtainable in accordance with section VI.3 of this notice.
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Further to an analysis of the health needs of the local population it has been determined that the provision of a new community treatment and care centre (CTCC) in the Newry area will be required to assist in the process of reforming health care in the area of the Southern Health and Social Care Trust (the Contracting Authority). Other participants in this project (not being the Contracting Authority) may include organisations and individuals such as: other NHS/HSC organisations; local authorities; local general practitioners; dentists; pharmacists; other primary care practitioners; professions allied to medicine and voluntary sector organisations.
The Contracting Authority does not wish to be prescriptive at this stage, however, the potential scale of the overall development may approach approximately 10 500 m² – 12 000 m². The new accommodation should be available for use by 2016. As an alternative to using public capital, it is the intention of the Contracting Authority to finance the scheme using a Third Party Development (3PD) approach which will result in an Economic Operator being appointed, through a competitive procurement process, to design, build, finance and maintain the accommodation for a term of 25 years.
It is envisaged that the centre will serve as a ‘hub’ providing a number of health services, for example, GP services, diagnostic services, imaging and children’s services. Significant footfall is generated by primary and community care centres and it is the intention of the Contracting Authority to utilise this to both improve the overall patient experience and achieve Value for Money. As such, it is anticipated that Economic Operators may wish to incorporate additional space for occupation by other appropriate tenants whose businesses would not run contrary to the Department of Health, Social Services and Public Safety (DHSSPS) policy direction. Economic Operators will be permitted to propose solutions on sites of their choosing in the Newry area (subject to certain parameters as set out in the Memorandum of Information accompanying this contract notice). The contract that may be awarded as a result of this competition will contain an option for the Contracting Authority to purchase the site at the end of the term. Economic Operators should be aware that variant bids will not be permitted.
The contract will apply to space used by the Contracting Authority and GPs and, more generally, the overall operability of the building. The Contracting Authority currently intends to enter into separate sub-agreement(s) with independent GP groups who may occupy space within the CTCC, however, such arrangements will be clarified during the competitive dialogue process. The contract that may be awarded as a result of this competition will be between the Economic Operator and the Contracting Authority i.e. the Economic Operator will not be required to contract directly with GPs.
The provision of Hard Facilities Management services by the Economic Operator will form part of the contract. These services are expected to comprise (being a non-exhaustive list):
i. building maintenance;
ii. electrical maintenance services;
iii. mechanical maintenance services;
iv. grounds maintenance services,
Further details on the Contracting Authority’s requirements will be provided during the dialogue phase. Please note that the Contracting Authority will continue to provide Soft Facilities Management services and other services including, but not limited to (i.e. they are not currently expected to form part of this contract):
i. portering;
ii. cleaning;
iii. security;
iv. reception services;
v. purchasing and logistics;
vi. internal redecoration.
Full details of the contract arrangements will be provided to successful Economic Operators that are invited to participate in a competitive dialogue with the Contracting Authority.
Payments by the Contracting Authority to the Economic Operator will be made on a monthly basis adjusted as necessary to account for any non-availability. Further details of the affordability envelope for the Project will be included in the invitation to participate in dialogue documentation.
Further details of the Project are set out in Part 1 of the Memorandum of Information which shall be further developed during the dialogue stage. A copy of the Memorandum of Information can be obtained in accordance with section VI.3 of this contract notice.
II.1.6)Common procurement vocabulary (CPV)

45215100, 71240000, 45210000, 70110000, 79993000, 70000000, 71334000, 45000000, 77314000, 71220000, 50700000, 70330000, 50532000, 50711000, 50712000, 71200000, 45215130, 71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated capital value of the construction element of the Project is in the region of £30 million GBP (excluding VAT). This, and an additional amount in respect of the Hard FM Services and lifecycle costs (with an equivalent annual value of approximately £900,000 GBP) shall be payable by the Contracting Authority through a monthly service charge over the 25 year contract. RPIx (the retail prices index excluding mortgage interest repayments) will be used as a mechanism to annually adjust the service payment.
Estimated value excluding VAT:
Range: between 30 000 000 and 60 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority will have an option to purchase the site or to extend the lease at the end of the term. Further details will be set out in the invitation to participate in dialogue.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 300 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company quarantee(s) and/or a performance bond may be required as a condition of award of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main terms will be detailed in the form of contract which will be provided to all Economic Operators invited to take part in a dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but one member of a consortium may be required to accept responsibility for the other member(s), and a consortium may be required to form a legal entity with appropriate parent company guarantees as a condition of award of contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract award will be subject to receipt of satisfactory planning permission and all other relevant approvals.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Economic Operator (and, where applicable, its subcontractors) must meet the requirements described in the pre-qualification questionnaire package (i.e. PQQ1, PQQ1A, PQQ2, PQQ2B & PQQ3) and the Memorandum of Information copies of which are obtainable from the contact point identified in section VI.3 of this notice.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Economic Operator (and, where applicable, its subcontractors) must meet the requirements described in the pre-qualification questionnaire package (i.e. PQQ1, PQQ1A, PQQ2, PQQ2B & PQQ3) and the Memorandum of Information copies of which are obtainable from the contact point identified in section VI.3 of this notice.
Minimum level(s) of standards possibly required: The Economic Operator (and, where applicable, its subcontractors) must meet the requirements described in the pre-qualification questionnaire package (i.e. PQQ1, PQQ1A, PQQ2, PQQ2B & PQQ3) and the Memorandum of Information copies of which are obtainable from the contact point identified in section VI.3 of this notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Economic Operator (and, where applicable, its subcontractors) must meet the requirements described in the pre-qualification questionnaire package (i.e. PQQ1, PQQ1A, PQQ2, PQQ2B & PQQ3) and the Memorandum of Information copies of which are obtainable from the contact point identified in section VI.3 of this notice.
Minimum level(s) of standards possibly required:
The Economic Operator (and, where applicable, its subcontractors) must meet the requirements described in the pre-qualification questionnaire package (i.e. PQQ1, PQQ1A, PQQ2, PQQ2B & PQQ3) and the Memorandum of Information copies of which are obtainable from the contact point identified in section VI.3 of this notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Contracting Authority currently intends to invite 5 Economic Operators into a competitive dialogue and to reduce this to 3 Economic Operators during the competitive dialogue process prior to the appointment of a preferred bidder. This will be confirmed to successful Economic Operators invited to participate in a competitive dialogue. Please see Part 2 of the Memorandum of Information for further information a copy of which is obtainable from the contact point identified in section VI.3 of this notice.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SO2920PM
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 74-123389 of 16.4.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.7.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority will not be liable to reimburse any costs incurred by any Economic Operators who respond to this notice.
Copies of the Pre-Qualification Questionaire Package and the Memorandum of Information may be obtained by observing the following instructions:
Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://esourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’

– Enter your correct business and user details – Note the username you choose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs
Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Please also note that the Contracting Authority may require the successful Economic Operator to actively participate in achievement of certain social policy objectives, and accordingly, particular contract conditions may relate to social considerations including, for example, provisions regarding training initiatives and employment. Further detail will be provided in the invitation to participate in dialogue.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Refer to instructions contained in Section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period prior to the award of the contract and will notify all relevant parties pursuant to the Public Contracts Regulations 2006. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful bidders to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of Northern Ireland.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.6.2013