Building Term Services Framework 2020 – Coventry City Council

Building Term Services Framework 2020 – Coventry City Council

6 Lots. Lot 1: Security Systems; Lot 2: Fire Alarms, Sprinkler Systems, Dry Risers and Fire Hydrants.

United Kingdom-Coventry: Repair and maintenance services

2019/S 210-513711

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Coventry City Council
Postal address: Earl Street
Town: Coventry
NUTS code: UKG33
Postal code: CV1 2GN
Country: United Kingdom
Contact person: Rob Amor
E-mail: procurement.services@coventry.gov.uk
Internet address(es):Main address: www.coventry.gov.ukAddress of the buyer profile: www.csw-jets.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.csw-jets.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Building Term Services Framework 2020

Reference number: COV-8155

II.1.2)Main CPV code

50000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types:

Lot 1: Security Systems;

Lot 2: Fire Alarms, Sprinkler Systems, Dry Risers and Fire Hydrants;

Lot 3: Air Conditioning Systems;

Lot 4: Kitchen Canopy Systems;

Lot 5: Automatic Doors and Barrier Systems;

Lot 6: Lifts.

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.1.5)Estimated total value

Value excluding VAT: 2 068 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Security Systems

Lot No: 1

II.2.2)Additional CPV code(s)

42961100
31625300
35121000
35121700
35125300
44521120
50610000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types:

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms.

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 420 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing 1.5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Fire Alarms, Sprinkler Systems, Dry Risers and Fire Hydrants

Lot No: 2

II.2.2)Additional CPV code(s)

31625000
44115500
45343230
31625100
31625200
35111500
44482200
45343000
50413200
51700000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council‘) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA Systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of Lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing 1.5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Air Conditioning Systems

Lot No: 3

II.2.2)Additional CPV code(s)

42520000
45331000
45331200
45331210
71315410

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types:

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 108 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing 1.5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Kitchen Canopy Systems

Lot No: 4

II.2.2)Additional CPV code(s)

39314000
39221000
39310000
50883000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types:

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 120 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing .5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Automatic Doors and Barrier Systems

Lot No: 5

II.2.2)Additional CPV code(s)

44221230
44221200
44115310
45421142
50712000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types;

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing 1.5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lifts

Lot No: 6

II.2.2)Additional CPV code(s)

42416100
42416000
42416120
42416130
50750000

II.2.3)Place of performance

NUTS code: UKG33
Main site or place of performance:

Coventry

II.2.4)Description of the procurement:

Coventry City Council (‘the Council’) is seeking to enter into a framework agreement to engage the services of suitably experienced suppliers to carry out the provision of installation, maintenance, testing and repair relating to the following work types:

Lot 1: Security Systems

Maintenance, installation and reactive repairs of intruder alarms, PA systems, W/C alarms, warden call alarms, door access systems, intercoms, CCTV systems and pool alarms

Lot 2: Fire Alarms, Sprinklers Systems, Dry Risers and Fire Hydrants

Maintenance, testing, repair and installation of fire alarm systems, sprinklers systems, dry risers and fire hydrants

Lot 3: Air Conditioning Systems

Maintenance, testing, repair and installation of air conditioning systems

Lot 4: Kitchen Canopy Systems

Maintenance, testing, repair and installation of kitchen canopy systems

Lot 5: Automatic Doors and Barrier Systems

Maintenance, installation and reactive repairs of automatic doors and barrier systems

Lot 6: Lifts

Installation, maintenance, testing and repair of lifts

The services detailed in the lots above will be required in and around the City of Coventry. The Council will require services to be provided at Council properties and other third-party properties such as schools, academies, free schools, leisure centres, commercial officers and retail units. These works will occasionally be required at Plas Dol-y-Moch (North Wales).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 620 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The framework will be awarded for an initial 2-year period, commencing 1.5.2020, with the option to extend for two (2) further twelve (12) month periods. Therefore, the framework is expected to expire on 30.4.2024.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Key performance indicators outlined in the tender documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/A

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/11/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/12/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Coventry City Council Procurement and Commissioning
Town: Coventry
Postal code: CV1 2GN
Country: United Kingdom
E-mail: procurement.services@coventry.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: Coventry City Council Procurement
Town: Coventry
Postal code: CV1 2GN
Country: United Kingdom
E-mail: procurement.services@coventry.gov.uk

VI.5)Date of dispatch of this notice:

29/10/2019