Building Work for Foreign and Commonwealth Office

Building Work for Foreign and Commonwealth Office

The Foreign and Commonwealth Office (FCO) UK Estate Reform Project seeks to consolidate two offices onto one site at King Charles Street (KCS) (GIA 57895 sqm). The project will involve eliminating single occupancy offices, increasing capacity by opening up areas on the 2nd and 3rd floor for open plan working.

UK-London: Construction work

2013/S 123-210311

Contract notice

Works

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Foreign and Commonwealth Office
Room 2/73, Old Admiralty Building
Contact point(s): Corporate Procurement Group
For the attention of: Becky Laurence
SW1A 2PA London
UNITED KINGDOM
E-mail: estate.reformproject@fco.gov.uk

Internet address(es):

General address of the contracting authority/entity: https://www.gov.uk/government/organisations/foreign-commonwealth-office

Address of the buyer profile: https://www.gov.uk/government/organisations/foreign-commonwealth-office

Electronic access to information: https://www.fco.bravosolution.co.uk/web/login.shtml

Electronic submission of tenders and requests to participate: https://www.fco.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

FCO Estate Reform Project – Building Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
NUTS code UKI1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Construction work. Building construction work. Refurbishment work. Buildings of particular historical or architectural interest. The Foreign and Commonwealth Office (FCO) UK Estate Reform Project seeks to consolidate two offices onto one site at King Charles Street (KCS) (GIA 57895 sqm). The project will involve eliminating single occupancy offices, increasing capacity by opening up areas on the 2nd and 3rd floor for open plan working and rationalizing small power, IT and Data distribution. The primary works are restricted on the 2nd and 3rd floors (GIA 19955 sqm) both in revised layouts and in re-providing the IT/power infrastructure. It has minimum works to lower floors (creating new meeting rooms and cosmetic re-decorations) and limited intervention elsewhere with the exception of the creation of new IT/power risers to both serve the 2nd and 3rd floors and to future proof the remainder of the building. Parts of the building will have mechanical ventilation and cooling introduced and all WCs and teapoints throughout the building will be refurbished.
It should be noted that all personnel who are engaged in delivering the resultant contract might be required to obtain FCO Developed Vetting and/or Security Check security clearance from the FCO.
The FCO is seeking expressions of interest from experienced main contractors. Expressions of interests received from Consortia (who may or may not be made up from SMEs) will be considered equally to main contractors, in accordance with the Pre-Qualification Questionnaire’s (PQQ) selection criteria. The FCO encourages main contractors to use SME’s in their supply chain. SMEs are welcome to attend the FCO’s supplier day in order to meet main contractors.
SUPPLIER DAY: A supplier day will be held in Whitehall, London on 15 July 2013. Please register your interest in attending this event by registering on our procurement portal (instructions below) and sending a message via the messaging system on the portal. Visitor numbers are restricted to two persons from each organisation. The deadline for registering interest in the supplier day is 17:00 Hours (BST) on Monday 8 July. The FCO will write to you during that week to confirm location, times and agenda. Notes and Q&A from the event will be sent to all suppliers who have registered an interest in the project, regardless of whether they have attended the supplier day.
Instructions to register interest:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45210000, 45453100, 45212350

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 40 000 000 and 60 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Guarantees in the form of performance bond and/or parent company guarantees may be required (details to be given in tender documentation).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments shall be made in accordance with the terms contained within the invitation to tender documents. Applicants including any consortium members must hold appropriate insurances.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Tenderer’s may be required to describe their supply chains in full as part of their tender return. Suppliers in the supply chain may require Security Check clearance. This will be detailed in the invitation to tender documentation.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Please refer to the pre-qualification questionnaire for specific details – available at https://www.fco.bravosolution.co.uk.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from the economic operator’s bankers or where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) where appropriate, a statement, covering the three previous financial years of the economic operator, of:(i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
Please refer to the pre-qualification questionnaire for specific details – available at https://www.fco.bravosolution.co.uk.

III.2.3)Technical and/or professional capacity

Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met:
(a) in the case of a supply contract requiring the siting or installation of goods, a services contract or a works contract, the economic operator’s technical ability, taking into account in particular that economic operator’s skills, efficiency, experience and reliability
(b) a list of works carried out over the past five years together with (unless the contracting authority specifies that the following certificate should be submitted direct to the contracting authority by the person certifying) certificates of satisfactory completion for the most important of those works indicating in each case: (i)the value of the consideration received; (ii)when and where the work or works were carried out; and (iii)specifying whether they were carried out according to the rules of the trade or profession and properly completed
(c) a statement of the principal goods sold or services provided by the supplier or the services provider in the past five years, or during a shorter period if necessary, and: (i) the dates on which the goods were sold or the services provided; (ii) the consideration received; (iii) the identity of the person to whom the goods were sold or the service were provided; (iv) any certificate issued or countersigned by that person confirming the details of the contract for those goods sold or services provided; and (v) where – (a)that person was not a contracting authority, and (b)the certificate referred to in sub-paragraph (c)(iv) is not available, any declaration by the economic operator attesting the details of the goods sold or services provided
(d) a statement of the technicians or technical services available to the economic operator to: (i) carry out the work under the contract, or (ii) be involved in the production of goods or the provision of services under the contract, particularly those responsible for quality control, whether or not they are independent of the economic operator
(e) a statement of the economic operator’s: (i) technical facilities; (ii) measures for ensuring quality; (iii) study and research facilities; and (iv) internal rules regarding intellectual property
(f) a check carried out by the contracting authority or on its behalf by a competent official body of the member State in which the economic operator is established: (i) on the technical capacity of the economic operator; and (ii) if relevant, on the economic operator’s study and research facilities and quality control measures
(g) in the case of works contracts, services contracts or supply contracts also covering siting and installation operations or services, the economic operator’s educational and professional qualifications where the economic operator is an individual and: (i) if any, those of the economic operator’s managerial staff; and (ii) those of one or more persons who would be responsible for providing the services or carrying out the work or works under the contract
(h) the environmental management measures, that the economic operator is able to apply when performing the contract, but only where it is necessary for the performance of that contract
(i) a statement of the services provider’s or contractor’s average annual number of staff and managerial staff over the previous three years
(j) a description of the tools, material, technical equipment, staff numbers, know-how and sources of supply (with an indication of their geographical location when it is outside the territory of the EU) available to the economic operator to perform the contract, cope with any additional needs required by the contracting authority as a result of a crisis or carry out the maintenance, modernisation or adaptation of the goods covered by the contract
(l) certification by official quality control institutes or agencies of recognised competence, attesting that the goods to be purchased or hired under the contract conform to standards and technical specifications (within the meaning of regulation 12(1)) identified by the contracting authority
(m) in the case of contracts involving, entailing or containing classified information, evidence of the ability to process, store and transmit such information at the level of protection required by the contracting authority
(n) a certificate: (i) attesting conformity to quality management systems standards based on the relevant European standard; and (ii) from an independent accredited body established in any member State conforming to the European standards concerning accreditation and certification
(o) any other evidence of conformity to quality management systems standards which are equivalent to the standards referred to in sub-paragraph (n)(i)
Please refer to the pre-qualification questionnaire for specific details – available at https://www.fco.bravosolution.co.uk.

Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the pre-qualification questionnaire for specific details – available at https://www.fco.bravosolution.co.uk.

Minimum level(s) of standards possibly required
Please refer to the pre-qualification questionnaire for specific details – available at https://www.fco.bravosolution.co.uk.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Contract Ref. No. 02112
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Costs and Expenses
Potential Providers are responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and tender evaluation process. The Authority, or any of its advisers, does not accept any liability in respect of this PQQ or any supporting documentation or liability for any costs or expenses borne by the Potential Provider or any of their Sub-Contractors or advisers in this process.
Right to Cancel or Vary the Process
The Authority reserves the right to:
(a) cancel the pre-qualification process and evaluation process at any stage;
(b) amend the terms and conditions of the procurement process; and
(c) not to award a contract as a result of the procurement process.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=62816210

GO Reference: GO-2013621-PRO-4896733

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Foreign and Commonwealth Office
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.6.2013