Building Works London

Building Works London

Wilkins Terrace and Lower Refectory.

United Kingdom-London: Construction work for university buildings

2013/S 230-398681

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University College London
Gower Street
Contact point(s): Procurement Services
For the attention of: Gabriel Otubambo
WC1E 6BT London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Wilkins Terrace and Lower Refectory.
II.1.2)Type of contract and location of works, place of delivery or of performance

Design and execution
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Project the Wilkins Terrace and Lower Refectory is a project to substantially improve the main catering facilities and an adjacent courtyard, being undertaken by University College London (UCL). The project aims to:
Reveal the original grand design of the lower refectory dining hall within the context of the Grade I Listed Wilkins Building this is currently concealed by kitchens and plant spaces.
Use this space to provide an inviting dining area with high quality finishes and services.
Convert part of the existing dining space into a modern servery area providing a range of food offers.
Demolish the remainder of the existing dining space.
Construct a terrace at upper ground floor level over the greater part of an existing courtyard. The terrace will have a Portland stone floor, with a new external staircase leading to the refectory at lower ground floor level. The terrace will be supported on columns going down to lower ground floor level, where they in turn will be supported on piled foundations. Vehicular access to service the lower refectory and adjacent buildings is to be re-provided. An existing substation at lower ground floor level will need to remain in operation throughout.
Construct and fully fit out a new single storey building below the terrace to house a full range of catering kitchen facilities to provide food for the new refectory.
Provide new infrastructure to part of the central campus area, to include new service tunnels, diversion of HV and LV electrical services and other services, new and refurbished plant spaces with new and reused plant.
Construct a new 4th facade on the East side of the new deck, comprising a vertical steel structure supporting both a Portland stone face and reveals and a brick wall behind.
Maintain throughout the project numerous fire escapes from existing buildings, including a theatre and various laboratory facilities, adjoining the existing courtyard.
Organise the logistics and deliveries, all of which will need to come through Gower Court (a narrow access route between buildings) and two tunnels with restricted heights, widths and turning circles. Gower Court will also remain in use by UCL.
Comply with the various sustainability measures required by UCL, including obtaining BREEAM Very Good for the catering building.
Take responsibility for the design of all aspects of the project. Note that UCL will retain the use of the current design team, so the contractor will need to engage their own design team. Design will be taken as far towards Stage F as is possible given that the existing buildings will remain in occupation until the time for site possession, so full surveys of the existing fabric will not have been possible. The contractor will be required to take on board any risks that this entails. The Contractor”s Proposals will be required as Technical Submissions demonstrating full coordination of the works to be implemented. We will be looking to receive Contractor”s Proposals in significant early packages. We will therefore require a coordinated design, approvals, procurement and construction programme prepared to demonstrate how the contractor will achieve this, with an initial version of this to be submitted at tender stage.
Comply with the requirements of the Planning Consent and Listed Building Consent, and take full responsibility for successfully discharging all conditions; also take full responsibility for obtaining Building Control approval.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Between GBP 8,000,000 and GBP 10,000,000.
Estimated value excluding VAT:
Range: between 8 000 000 and 10 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent Company Guarantee and/or Performance Bond may be required by UCL, the details of which will be set out in the Invitation to Tender (ITT) and accompanying documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Selected provider will be required to perform the services to the required standards set out in the ITT.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a Pre -Qualification Questionaire (PQQ)consistent with the provisions of the Directive 2004/18/EC and the Public Contracts Regulations 2006.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Pre -Qualification Questionaire (PQQ)consistent with the provisions of the Directive 2004/18/EC and the Public Contracts Regulations 2006.
Minimum level(s) of standards possibly required:
Applicants will be required to complete a Pre -Qualification Questionaire (PQQ)consistent with the provisions of the Directive 2004/18/EC and the Public Contracts Regulations 2006.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.1.2014 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.1.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The process seeks to select organisations offering the appropriate capability, capacity and competency. UCL reserves the right not to conclude any contracts, to change without notice the procedure for awarding contracts, to reject all or any bids for the contracts, to terminate discussions with all or any interested parties and/or to stop the process without any liability on its part. Expressions of interest must be in the form of a completed Pre-Qualification Questionnaire (PQQ) to be received as per the instructions in the OJEU notice. Expressions of interest not submitted in the required format or containing all the requested information may be rejected.
All communications shall be in English (or a full translation provided at no cost to UCL). Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the Contract will be in Sterling. Any contract or agreement resulting from acceptance of the Invitation To Tender (ITT) will be considered as a Contract made in England according to English Law and subject to the exclusive jurisdiction of the English Courts.
UCL does not bind itself to accept any tender and reserves the right to accept any part of the tender. No contract capable of acceptance will be created between UCL and any party until a contract is executed between UCL and the selected providers.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Court of Justice
The Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address:

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
Telephone: +44 2075366000
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contracts Regulations 2006 and The Public Contracts (Amendment) Regulations 2009, the Contracting Authority will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with a de-brief in the ?Award Decision Notice? at the start of the standstill period including details of their bid in relation to the winning bid comprising the reasons for the decision, the characteristics and relative advantages of the successful tender, the score of the economic operator and the name of the economic operator to be awarded the contract. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London
Telephone: +44 2072761234

VI.5)Date of dispatch of this notice:25.11.2013