Building Works – Responsive Repairs Contract

Building Works – Responsive Repairs Contract

The works within the scope of this tender will be carried out at all Anchors properties across England. They include: 700 Rented sites with approximately 25 000 customers; 230 Leasehold sites with approxiamately 6 500 customers; 100 Care Homes with approximately 3 500 customers.

United Kingdom-Newcastle upon Tyne: Repair and maintenance services

2013/S 219-380422

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Anchor Trust
Burnbank House, Balliol Business Park, Benton Lane
Contact point(s): Procurement
NE12 8EW Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912181425
E-mail: procurement@anchor.org.uk

Internet address(es):

General address of the contracting authority: www.anchor.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Other: Housing Assocation
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

project_949 — Responsive Repairs Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: The works within the scope of this tender will be carried out at all Anchors properties across England. They include:
— 700 Rented sites with approximately 25 000 customers;
— 230 Leasehold sites with approxiamately 6 500 customers;
— 100 Care Homes with approximately 3 500 customers;
— Anchors Office Locations in London, Bradford and Newcastle.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The NEC3 suite of contracts will be used for this project. Further detail is available in the pre qualification questionnaire.
II.1.6)Common procurement vocabulary (CPV)

50000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Regional Responsive Repair Contracts will be awarded for the delivery of all general building repair work in 5 regions across England based on Anchor’s stock densities. The contracts will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 100 000 000 and 150 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 180 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Area 1 — Regional Responsive Repairs Contract

1)Short description

The delivery of all general building responsive repair works within a defined geographical area (North East and Cumbria). The lots are geographically split, the work types remain consistent.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Area 1 Regional Responsive Repair Contract will be awarded to one contractor to deliver general responsive repair work within the defined region. The contract will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Area 2 — Regional Resposive Repairs Contract

1)Short description

The delivery of all general building responsive repair work within a defined geographical area (North West of England including Manchester, Liverpool, Bradford). The lots are geographically split, the work types remain consistent.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Area 2 Regional Responsive Repair Contract will be awarded to one contractor to deliver general responsive repair work with in the defined region. The contract will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Area 3 — Regional Responsive Repairs Contract

1)Short description

The delivery of all general building responsive repair works within a defined geographical area (Central London, East Anglia, Oxford, Northamptonshire, Peterborough, Lincolnshire, Doncaster). The lots are geographically split, the work types remain consistent.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Area 3 Regional Responsive Repairs Works Contract will be awarded to one contractor to deliver general building responsive repair work with in the defined region. The contract will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Area 4 — Regional Responsive Repair Contract

1)Short description

The delivery of all general building responsive repair works within a defined geographical area (Central region including Nottingham and Birmingham and the South West). The lots are geographically split, the work types remain consistent.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Area 4 Regional Responsive Repairs Contract will be awarded to one contractor to deliver general building responsive repair work with in the defined region. The contract will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 5 Lot title: Area 5 — Regional Responsive Repair Contract

1)Short description

The delivery of all general building responsive repair works within a defined geographical area (South East, Home Counties South of London not including Central London). The lots are geographically split, the work types remain consistent.
2)Common procurement vocabulary (CPV)

50000000

3)Quantity or scope

The Area 5 Regional Responsive Repair Contract will be awarded to one contractor to deliver general building responsive repair work with in the defined region. The contract will be awarded for an intial 5 year period with the possibility of up to a maximum of 10 years extension (maximum contract term — 15 years).
Estimated value excluding VAT:
Range: between 20 000 000 and 30 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 180 (from the award of the contract)
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

n/a.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to pre-qualification questionnaire.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Refer to pre-qualification questionnaire.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal: https://anchor.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier.)
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Fully audited accounts for the last 3 years and management accounts for year to date.
Minimum level(s) of standards possibly required: Contract size to Turnover – this contract must not represent more than 30% of the bidding organisations turnover.
Interest cover – the company must be making 3 times as much gross profit as they pay in interest.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
A proven track record in delivering works of a similar nature in a collaborative manner.
Minimum level(s) of standards possibly required:
Bidding organisations must be constructionline registered and SSIP accreditated (Safety Scheme in Procurement), NIC EIC or ECA registered contractors.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 30
Objective criteria for choosing the limited number of candidates: Evidenced technical and service level capability to deliver all building responsive repair works across muliple occupancy premises over a wide geograhical area providing innovative solutions and working in a collaborative manner with the contracting organisation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

project_949 — Regional Responsive Repairs Contract.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.11.2013