Building Works South East Wales
Provision of Asset Management Services including responsive repairs, voids, gas servicing and breakdown, fire servicing and installation, grounds maintenance, caretaking, handyperson, cleaning, estate services, aids and adaptations, renewable energy installation and servicing and works to empty properties.
UK-Caerphilly: repair and maintenance services of building installations
Section I: Contracting authority
United Welsh Housing Association
Y Borth, 13 Beddau Way
Contact point(s): Sarah Baxter
For the attention of: Sarah Baxter
CF83 2AX Caerphilly
Telephone: +44 1707339800
Fax: +44 1707339801
General address of the contracting authority: www.uwha.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: South East Wales.
NUTS code UKL2
Additionally, planned works and external redecorating programmes may be added from 2015.
It is United Welsh’s intent to create a wholly owned subsidiary for the delivery of the contract and this will include provision of a contact centre and client surveying function through the subsidiary.
50700000, 45421100, 45421151, 45452000, 45451000, 45421130, 45260000, 45262300, 45232430, 45211310, 45262660, 45310000, 45312100, 45330000, 45343000, 45331100, 45331110, 45320000, 31625100, 31625200, 50720000, 50711000, 71600000, 71630000, 90910000, 90710000, 90911200, 90911300, 90911000, 90919200, 77314000, 77310000, 45211000, 45211100, 98341140, 79512000, 09332000, 45262690, 45453100, 79993000, 79993100
2014/15 – 4 046 000 GBP + potential 4 050 000 GBP = 8 096 000 GBP inclusive VAT
2015/16 = 8 096 000 GBP + 3 500 000 GBP capital and ex decs = 11 596 000 GBP inclusive VAT
Total annual value 2013/14 & 14/15 = 8 096 000.
Total annual value 2015/16 – 2028/29 = 11 596 000.
Total value = 2013/14 – 2028/29 = 170 440 000 GBP inclusive VAT.
All rates pa including VAT.
Estimated value excluding VAT: 142 033 333,00 GBP
Description of these options: The Contract will be for 8 years with an option to extend for a further 7 years with a 6-month break clause for non-performance. The contract will be built around a price per property model and costs will also be annualised.
Provisional timetable for recourse to these options:
in months: 96 (from the award of the contract)
Section III: Legal, economic, financial and technical information
Description of particular conditions: Under the contract, the service provider and any supply chain will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly, the contract performance conditions may relate in particular to social and/or environmental regeneration conditions.
Minimum level(s) of standards possibly required: As detailed in the Pre Qualification Questionnaire.
Applicants will be required to complete a pre-qualification questionnaire consistent with Directive 2004/18/EC. The questionnaire is available from the address given in at Section I.1 and must be returned to that address by the date stipulated at Section IV.3.4.
Minimum level(s) of standards possibly required:
As detailed in the Pre Qualification Questionnaire.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: These will be set out in the Contract Documents. Organisations that express an interest will be issued with a Pre Qualification Questionnaire (PQQ) which will be evaluated using the criteria set-out in the PQQ. Following this evaluation a maximum of 6 bidders will be invited to submit initial detailed solutions for how they will deliver the services set out in the Contract Documents and these initial solutions will be evaluated using the criteria set out in the Contract Documents with a minimum of 3 bidders then being invited to enter the Competitive Dialogue stage following which they will be required to submit Best and Final Offers which will be evlauted using the criteria set out in the Contract Documents.
Payable documents: no
Section VI: Complementary information
— labour to deliver the service is, in the main, employed by a United Welsh-owned subsidiary (WoS),
— United Welsh’s management function also transfers, in part or whole, into WoS,
— service provider would continue to be responsible for delivering programme,
— service provider would manage subsidiary employees through separate contract as set out in the PQQ,
— service provider overhead and profit identified separately within cost model,
— at end of contract, employees would remain with subsidiary,
— cost model will be based around a fixed price per property to deliver the service.
The project will be let on a Partnering basis using the TPC2005 (2008) form of contract. Further details are provided in the PQQ.
United Welsh reserves the right to cancel the procurement and not to proceed with the long term partnering contract at any stage of the procurement process. United Welsh also reserves the right not to award a term partnering contract or to award a term partnering contract for part or parts of the works only. Further, appointment to the term partnering contract is not a guarantee of any fixed amount of work.
United Welsh attends to hold a Contractors Day at their offices at Y Borth on Wednedsay 29th February 2012. Participants will be issued with a Briefing Pack for this event when they request a PQQ.
Royal Courts of Justice
WC2A 2LL London
Telephone: +44 2079476000
Body responsible for mediation procedures
Royal Courts of Justice
WC2A 2LL London
Telephone: +44 2079476000
That information must be provided at least three working days before the expiry of the ten days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact in Section I.1. An aggrieved candidate who claims that it has suffered or risked loss or damage as a result of a breach by the contracting authority of its duties under the Public Contract Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within 3 months from the date on which grounds for bringing proceedings first arose (the Court has discretion to extend the period for a good reason).
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
Office of Government Commerce
Rosebery Court, St.Andrew’s Business Park
NR7 0HS Norwich