Building Works Tender Sandwell

Building Works Tender Sandwell

Major Adaptations and Improvement Works.

United Kingdom-Oldbury: Construction work for multi-dwelling buildings and individual houses

2014/S 095-165578

Contract notice


Sandwell Metropolitan Borough Council

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Roway Lane
For the attention of: Jonathan Rawlins
B69 3ES Oldbury
Telephone: +44 1215695045

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

SHW 58 Major Adaptations and Improvement Works.

II.1.2)Type of contract and location of works, place of delivery or of performance


NUTS code UKG34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 14 000 000 and 18 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Sandwell Metropolitan Borough Council, through its Home Improvement Agency, is seeking to appoint up to 10 building contractors for the housing adaptations and improvement framework agreement. This agreement will operate in accordance with the Contracting Authority’s Terms and Conditions
The adaptations element is funded through the Contracting Authority’s Disabled Facilities Grant Programme. The adaptations enable our clients to remain living independently in their own homes.
The range of works within this programme includes, but is not restricted to; providing ramped access to dwellings, installation of Level Access Showers, as well as bedroom and shower room extensions.
The Disabled Facilities Grant Programme provides grants to residents to fund the cost of the adaptations. Typically the value for adaptations to a dwellings ranges from GBP 1000 to GBP 30,000.
The adaptations programme covers all housing tenures.
Sandwell Home Improvement Agency currently manages the grant application programme and specifies the works required.
The contractors will have to be able to show extensive skills and knowledge and expertise in building these specialist schemes of works.
The improvement element will include Improvements and repairs to homes that ensure residents have a safe, warm and healthy home that meets their needs.
Occasionally this will include a requirement to carry out urgent works to remove a Category 1 Hazard as defined under the Housing Act 2004.
Works may include but will not be limited to minor building/plumbing repairs, minor electrical repair or rewire, repairs to roofs, to maintain security of a property and to prevent slips, trips and falls.
It could also include more extensive improvements such as roof replacements and extensions.
The improvement element is restricted to privately owned homes.
Typically the value for improvements works for any individual property can range from GBP 100 to GBP 30,000.
Sandwell Home Improvement will identify the hazard(s) and work with the client and contractor to agree the works required.
The estimated annual expenditure for this contract is likely to be in the region of GBP 3.5 – GBP 4.5 million to be divided between up to 10 contractors. This will be divided into two elements;
Adaptations – approx. GBP 3.5 million (Subject to funding).
Improvements GBP 0 – GBP 1 million (Subject to funding).
These figures cannot be guaranteed and should be used for guidance purposes only. The value of the contract may change on an annual basis, subject to funding being available. The Employer accepts no obligations as to the actual amount of work that will be the subject of Orders and does not guarantee minimum or maximum amounts of work under a particular Order or in total.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 14 000 000 and 18 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The ability to deliver Major Adaptation and Improvement works, and promote, manage and operate the service within the Borough of Sandwell.
The ability to complete major adaptations within agreed timescales.
The ability to promote the service to vulnerable residents.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the Pre-Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 18
Objective criteria for choosing the limited number of candidates: A maximum of 18 tenderers are intended to be selected at the Pre-Qualification stage. Those 18 highest scoring Potential Providers (or more if the number of tied bidders in final place take the total to over 18) who do not fail on any of the minimum requirement in the PQQ will be invited to tender.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SHW 58

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.6.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

If you are interested in participating in this tender exercise or have any questions, please contact Jonathan Rawlins

Please express your interest and request the Pre Qualification Questionnaire no later than Friday 13.6.2014.
The PQQ must then be returned to the designated address within the document by hard copy no later than Monday 23.6.2014.
The award criteria will be stated in the specification and tender documents.
The Contracting Authority is committed to ensure that all ‘social’ benefits are maximised from all investments and developments created within Sandwell and the neighbouring area as a consequence of their procurement.
As part of this contractual agreement the Contracting Authority requests that all parties acknowledge the Contracting Authority’s Social Responsibilities and would like acknowledgement of its ‘think local’ ethos to ensure local employment and skills opportunities come about as a consequence of the contract.
It should be noted that The Acquired Rights Directive 2001/23/EC and the Transfer of Undertakings (protection and employment) Regulations 2006 (‘TUPE’) may apply to this contract. Should TUPE apply, information will be provided with the ITT documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: