Buildings Works Regional Framework Department for Education

United Kingdom-London: Construction work

2013/S 230-398762

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Education on behalf of itself and the authorities named in section IV of this notice
33 Greycoat Street
Contact point(s): https://bonddickinson.bravosolution.com
SW1P 2QF London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.education.gov.uk/aboutdfe/executiveagencies/efa

Address of the buyer profile: https://bonddickinson.bravosolution.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Regional Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: The Regional Framework will be divided into 6 regions, namely London and South East, South West, West Midlands, East of England, North West and North East of England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 5 000 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The EFA is proposing to set up a Regional Framework, comprising 6 lots (based on English regions — namely London and South East, South West, West Midlands, East of England, North West and the North East), which will become operational in the summer of 2014. The purpose of this Regional Framework is to provide EFA with a procurement vehicle for its capital programmes, including but not limited to free schools, university technical colleges (UTCs), studio schools, Academies Capital Maintenance Funded schemes, basic needs and potentially other programmes.
The DfE is likely to be the main client of the Regional Framework, which will also be made available to other responsible bodies in the sector, for example Local Authorities, Academy Trusts, and other schools.
The Framework will generally be used for refurbishment and remodelling works with some new build. Refurbishment will include (but is not limited to) window and/or roof replacements, removal of asbestos.
The value of projects called off under the Framework will typically be in the region of between 3 million GBP – 7 million GBP, but could include projects with a value range from approximately c£200 000 – c£12 million.
The EFA requires a minimum financial turnover threshold for Bidders, for both a single company and a consortium, bidding for 1 Lot of 25 million GBP. For consortium bids (with a maximum of 5 members) each member of the consortium (where bidding for 1 Lot) must meet a turnover threshold of 10 million GBP. Further information on the financial turnover (including information where the Bidder wishes to bid for more than one Lot) is set out in the Memorandum of Information available when registering for the pre-qualification documents on the e-tendering system.
Bidders are permitted to apply for more than one region (Lot) but will be required to demonstrate they meet the minimum financial threshold for each region (Lot) that they apply for.

II.1.6)Common procurement vocabulary (CPV)

45000000, 45300000, 71315000, 45100000, 45320000, 45210000, 45214000, 45453000, 45310000, 90650000, 45262800, 45450000, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 5 000 000 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: North East

1)Short description

The Framework consists of six lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 1 covers the North East of England, including but not limited to Northumberland, Tyne and Wear, Durham, Tees Valley, Yorkshire and Humberside as illustrated by a map available on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45300000, 71315000, 45100000, 45320000, 45210000, 45214000, 45453000, 45310000, 90650000, 45262800, 45450000, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

The estimated value of works which may be called off under this Lot of the Framework is up to 0.5 billion GBP. No guarantees are made in respect of the level of any works to be called off from this Lot.
The overall Framework estimated contract value is 5 billion GBP.
Estimated value excluding VAT: 500 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

The EFA are using an e-tendering system for the procurement exercise. It is envisaged that there will be 7 contractors appointed to this Lot with approximately 14 being invited to tender following pre-qualification stage.

Lot No: 2 Lot title: East of England

1)Short description

The Framework consists of 6 lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 2 covers the East of England including but not limited to Derbyshire, Nottinghamshire, Lincolnshire, Leicestershire, Rutland, Peterborough, Northamptonshire, Bedfordshire, Cambridgeshire, Norfolk, Suffolk as illustrated by a map available on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45100000, 71315000, 45300000, 45320000, 45210000, 45453000, 45214000, 90650000, 45310000, 45450000, 45262800, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

The estimated value of works which may be called off under this Lot of the Framework is up to 0.75 billion GBP. No guarantees are made in respect of the level of any works to be called off from this Lot.
The overall Framework estimated contract value is 5 billion GBP.
Estimated value excluding VAT: 750 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

The EFA is using an e-tendering system for the procurement exercise. It is envisaged that there will be 7 contractors appointed to this Lot with approximately 14 being invited to tender following pre-qualification stage.

Lot No: 3 Lot title: London and South East

1)Short description

The Framework consists of 6 lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 3 covers London and the South East of England including but not limited to Buckinghamshire, Hertfordshire, Essex, London, Berkshire, Hampshire, Isle of White, Surrey, West Sussex, East Sussex, Kent as illustrated by a map available on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45300000, 71315000, 45100000, 45320000, 45210000, 45214000, 45453000, 45310000, 90650000, 45262800, 45450000, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

The estimated value of works which may be called off under this Lot of the Framework is up to 1.5 billion GBP. No guarantees are made in respect of the level of any works to be called off from this Lot.
The overall Framework estimated contract value is 5 billion GBP.
Estimated value excluding VAT: 1 500 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

The EFA is using an e-tendering system for the procurement exercise. It is envisaged that there will be 8 contractors appointed to this Lot with approximately 16 being invited to tender following pre-qualification stage.

Lot No: 4 Lot title: South West

1)Short description

The Framework consists of 6 lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 4 covers the South West of England including but not limited to Wiltshire, West of England, Somerset, Dorset, Devon, Cornwall as illustrated by a map on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45100000, 71315000, 45300000, 45320000, 45210000, 45453000, 45214000, 90650000, 45310000, 45450000, 45262800, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

Lot No: 5 Lot title: Midlands West

1)Short description

The Framework consists of 6 lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 5 covers the West Midlands of England including but not limited to Staffordshire, Telford and Wrekin, Shropshire, West Midlands, Herefordshire, Worcestershire, Warwickshire, Oxfordshire, Gloucestershire as illustrated by a map available on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45100000, 71315000, 45300000, 45320000, 45210000, 45453000, 45214000, 90650000, 45310000, 45450000, 45262800, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

The estimated value of works which may be called off under this Lot of the Framework is up to 0.875 billion GBP. No guarantees are made in respect of the level of any works to be called off from this Lot.
The overall Framework estimated contract value is 5 billion GBP.
Estimated value excluding VAT: 875 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

Lot No: 6 Lot title: North West

1)Short description

The Framework consists of 6 lots to allow works to be carried out on the basis of 6 discrete geographical areas. Lot 6 covers the North West of England including but not limited to Cumbria, Lancashire, Greater Manchester, Merseyside and Cheshire as illustrated by a map available on the e-tendering system.

2)Common procurement vocabulary (CPV)

45000000, 45100000, 71315000, 45300000, 45320000, 45210000, 45453000, 45214000, 90650000, 45310000, 45450000, 45262800, 45214300, 44112000, 44115000, 45214610, 45454000, 45453100

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.7.2014. Completion 30.6.2018

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The EFA reserve the right to require deposits, guarantees or other forms of security. Further details will be set out in the tender documents if relevant.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The EFA reserves the right to require groupings of service providers to take a particular legal form or to require a single provider to take primary liability or to require each party to undertake joint and several liability (where relevant).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Service providers may be asked to actively participate in the achievement of social and/or environmental policy objectives. Accordingly, contract performance conditions in particular may relate to social and/or environmental considerations, including UK Government objectives in these areas.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The contracting authority are using the www.bonddickinson.bravosolution.com e-tendering portal to facilitate this procurement.

The PQQ, MOI and supporting documents can be accessed on the system once Bidders have completed the registration requirements and created a username and password.
1. Register your company on the eSourcing portal (this is only required once):
— Browse to the eSourcing Portal.
— Click the ‘Click here to register’ link.
— Accept the terms ond conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you choose and click ‘Save’ when complete.
— You will shortly recieve an email with your unique password (please keep this secure).
2. Express an Interest in the opportunity:
— Login to the portal with the username/password.
— Click the ‘PQQs Open to All Suppliers’ link. (These are Pre-Qualification Questionnaires open to any registered supplier.)
— Click on the relevant PQQ to access the content.
— Click the ‘Express Interest’ button in the ‘Actions’ box on the left-hand side of the page.
— This will move the PQQ into your ‘My PQQs’ page. (This is a secure area reserved for your projects only.)
— Click on the PQQ code, you can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the ‘Actions’ box.
3. Responding to the tender:
— You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting).
— You can now use the ‘Messages’ Function to communicate with the authority and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk.
In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire (PQQ) available from www.bonddickinson-bravosolution.com. Bidders will be assessed in accordance with Part 4 of the Public Contracts Regulations (as amended), on the basis of the information provided in response to the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the PQQ available from the contact in I.1. The PQQ sets out the information required in respect of Economic and Financial Capacity.
Bidders that are registered on Constructionline will only need to supply their registration number for PQQ sections 1 to 9. Bidders must answer PQQ section 10 in full.
Bidders not registered in Constructionline will need to complete the full PQQ and supply all requested financial information.
Further information on Constructionline can be found at www.constructionline.co.uk.

If you are currently registered on Constructionline then please log onto Constructionline to ensure your registration is up to date.
Minimum level(s) of standards possibly required: The EFA require Bidders to have a minimum financial turnover threshold for Bidders of 25 million GBP per region. Bidders applying for more than one region (Lot) will be required to demonstrate the financial threshold for each region (Lot). See section II.1.5 of this Notice for more information on the financial thresholds.
The Constructionline minimum Notation Value for each Lot is 13 million GBP. The Constructionline categories of work for each Lot are Building (General) – 45210000-2 or Building Refurbishment (above 15 000 GBP) – 45453100-8.
The EFA require Bidders to have the following minimum levels of insurance at the time of contract award:
Professional Indemnity Insurance required: 5 million GBP;
Public Liabilty insurance to the value of 10 million GBP;
Employers Liability Insurance to the value of 10 million GBP;
Contractors All Risks Insurance to the value of 10 million GBP.
Further details will be set out in the PQQ. Consortium bidders should note that all pass/fail elements in the PQQ must be passed by ALL members of the consortium in order for the consortium bid to pass the PQQ elements. If one member of the consortium fails any part of the PQQ then the consortium as a whole will fail.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48-50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts Regulations 2006 and as set out in the PQQ available from the contact in I.1. Bidders will be assessed in accordance with Part 4 of the of the Public Contracts Regulations (as amended), on the basis of the information provided in response to the PQQ.
In order to streamline the PQQ process, Bidders are encouraged to use their Constructionline registration to demonstrate appropriate elements of the PQQ criteria as set out in the PQQ.
Constructionline is the UK Government’s national pre-qualification register for construction contractors, consultants and material suppliers.
For Bidders currently registered on Constructionline please log into your account to ensure your registration is up to date. If Bidders have any questions relating to their Constructionline registration they should contact Andrew Preston, Constructionline Client Relationship Manager, andrew.preston@capita.co.uk or telephone +44 7584 703352.

Bidders not registered on Constructionline will need to complete the full PQQ. Bidders who would like to register on Constructionline please contact Tom Jackson at Constructionline, thomas.jackson@capita.co.uk or telephone +44 7827 842600.

Please note that Constructionline require any application 10 days prior to the PQQ submission deadline in order to complete the registration process.
Minimum level(s) of standards possibly required:
Pass/fail elements are set out in the pre-qualification questionnaire in respect of certain areas including health and safety and insurance.
Full details are set out in the pre-qualification questionnaire.
Consortium bidders should note that all pass/fail elements in the PQQ must be passed by ALL members of the consortium in order for the consortium bid to pass the PQQ elements. If one member of the consortium fails any part of the PQQ then the consortium as a whole will fail.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: In accordance with Articles 44-52 of Directive 2004/18/EC and Regulations 23-29 of the Public Regulations 2006 and as set out in the pre-qualification questionnaire available from the contact in I.1.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2013/S 195-335587

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.3.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 25.4.2014 – 12:01
Place:

PQQ/ITT submissions received will be opened through the www.bonddickinson.bravosolution.com eTendering system after the deadline has passed. Tenders received at the next stage of the procurement process will also be opened through the eTendering system.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: A member of e-tendering team authorised to use the e-tendering system.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The DfE is acting as a central purchasing body on behalf of itself (for further information on the DfE please see www.education.gov.uk) and the following:

— Local authorities in England (for a list of local authorities in England please see https://www.gov.uk/find-your-local-council);

— Community schools in England;
— Voluntary controlled schools in England;
— Voluntary aided schools in England;
— Special (any legal form) schools in England;
— Diocesan and other relevant faith authorities in England;
— Foundation schools in England;
— Trust schools in England;
— University Technical Colleges in England;
— Studio schools in England (for further information on studio schools please see www.studioschoolstrust.org/welcome);

— Academy trusts established or to be established in England, (economic operators should note that free schools and university technical colleges are established as academy trusts);
— Further education colleges in England (please see http://www.aoc.co.uk/en/about-colleges/index.cfm);

— City technical colleges; and
— All educational establishments in England on the EduBase register at http://www.education.gov.uk/edubase/home.xhtml.

Other wider educational and community facilities may also be procured under the Framework, especially where co-located. Such wider educational and community facilities may include, but are not limited to, Early Year provision and 16-19 facilities. For the avoidance of doubt the eligible bodies above shall include any providers of state funded education and shall also include any statutory successors and organisations created as a result of reorganisation or organisational change. In such circumstances clarification will be issued to those who are successful and eligible bodies.
HM Government requires that tender documentation issued by Government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (www.gov.uk/contracts-finder) for the general public. The resulting contract is also published.

EFA may use its discretion to redact information to protect key commercial interests or as prescribed grounds. More information will be provided at the tender stage.
The EFA is using an eTendering system in this procurement exercise. Bidders interested in tendering for this opportunity must register and express their interest via the e-tendering system at www.bonddickinson.bravosolution.com.

In order to provide information about the format and composition of the Regional Framework, and to explain how it is being procured, the EFA is holding 2 Bidders’ Days as follows:
10:00 on Thursday 5.12.2013 at DfE offices, Sanctuary Buildings, 20 Great Smith Street, London, SW1P 3BT
10:00 on Wednesday 11.12.2013 at DfE offices, 2 St. Paul’s Place, Sheffield, S1 2FJ
It is anticipated that each event will last approximately 1.5-2 hours.
If potential Bidders wish to attend one of the above events they must register via the e-tendering system by 17:00 hours on 2.12.2013.
As the number of places is limited to 60 at the London venue and 70 at the Sheffield venue, places will be allocated on a first come, first served basis. Please only register for one event via the etendering system at section I.1. Only one person per organisation may attend and only the registered person may attend due to security constraints at central government buildings.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before a contract is entered into. The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013