Bulk purchase of street furniture and miscellaneous items of Equipment

Bulk purchase of street furniture and miscellaneous items of Equipment

Transport for London(TfL) is seeking to procure a framework contract for the purchase of Bulk Street Furniture and miscellaneous items of equipment for its installation, maintenance, modernisation and modification programmes.

UK-London: illuminated traffic signs

2012/S 195-320892

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road
Contact point(s): Commercial Surface
For the attention of: Asher Frawley
SE1 8NJ London
E-mail: Asherfrawley@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Electronic access to information: http://eprocurement.tfl.gov.uk

Electronic submission of tenders and requests to participate: http://eprocurement.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Bulk purchase of street furniture and miscellaneous items of Equipment.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 15
Duration of the framework agreement

Duration in months: 24
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000,00 and 12 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

Transport for London(TfL) is seeking to procure a framework contract for the purchase of Bulk Street Furniture and miscellaneous items of equipment for its installation, maintenance, modernisation and modification programmes. The equipments need to be compatible and interoperable with our supplier’s controllers who will supply low voltage and extra low voltage (ELV) controllers. Equipments will be delivered to TfL’s main warehouse; to installation contractors’ depots; sites within the London area and other locations as directed to meet the requirements of the business. Equipments include but not limited to signal poles, signal heads and associated fittings, push buttons units and fittinings, detectors, ibus and PCaTS processors and controllers.
II.1.6)Common procurement vocabulary (CPV)

34992100, 45316210, 45316212, 45316213, 50232000, 71322500, 63712700

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for addtional 24 months in 12month intervals (or less).
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond or Parent Company Guarantee may be required by the Contracting Authority. The authority’s Traffic Control Maintenance contractors may call off this contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The Contracting Authority’s terms and conditions of payment will apply.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers are required to express an interest to this OJEU/PQQ by registering initially as a (new) supplier on TfL’s (EU Dynamics) e-procurement system and following the instructions at https://www.tfl.gov.uk/eprocurement. It is important that suppliers do not register more than once so please read carefully the instructions on the homepage before proceding with the registration.

Suppliers already registered on this system can access the PQQ directly. Once registered please search for *furniture* within the search facility. Complete and submit the PQQ as requested (tfl_scp_000456_pqq_documents_final_rs). The PQQ for this opportunity must be submitted by 09/11/12.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.11.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Economic operators should register and/or log into the TfL eTendering system www.tfl.gov.uk/eprocurement to respond to this notice.

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services, including providing services for Surface Transport.
The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority and its other functional bodies (currently, London Development Agency, the Metropolitan Police, the London Fire and Emergency Planning Authority) and London Boroughs.
Any of these bodies may award a contract to the successful bidder substantially on the terms of the contract awarded by the Contracting Authority (if any).
Further details will be given in the invitation documents.
Further information on TfL may be found at www.tfl.gov.uk.

If and when this requirement is offered to tender, this will be, at the awarding authority’s discretion, by electronic e-tendering or e-auction or e-award system.
The Contracting Authority reserves the right to award the contract in whole or in part or not at all as a result of this call for competition. The Contracting Authority shall not be liable for any costs or expenses incurred by any bidders in responding to this notice or in tendering for the proposed contract(s). The Contracting Authority may interview any or call or all companies who express an interest in tendering for this work.
Applicants should note that notwithstanding previous registration on TfL’s list of vendors they must re-apply if they wish to be considered for the scheme (services/supply/works) advertised.
TfL embraces diversity and welcomes applications from all suitably skilled suppliers of all sizes who can meet the requirements, regardless of gender, ethnicity, sexual orientation, faith, disability or age of supplier workforce and/or ownership.
TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on the publications page of the Transport for London website www.tfl.gov.uk/businessandpartners/sellingtotfl/1337.aspx GLA Responsible Procurement Policy (pdf). Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publishing its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.
TfL may at its absolute discretion consult with the service provider regarding any such redactions. However TfL will make the final decision regarding publication and/or redaction.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months).
Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: