Bus Emissions and Performance Analysis Testing – Transport for London

Bus Emissions and Performance Analysis Testing – Transport for London

Transport for London (TfL) require a Service Provider to independently test all types of buses (including double deckers) and large vehicles for emissions, noise and other general testing.

United Kingdom-London: Technical inspection and testing services

2015/S 094-171495

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra, 197 Blackfriars Road
For the attention of: Clive Edwards
SE1 8NJ London
E-mail: clive.edwards@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting entity:

Bus Emissions and Performance Analysis Testing.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Bus Emissions and Performance Analysis Testing.

II.1.6)Common procurement vocabulary (CPV)

71630000, 34121000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Transport for London (TfL) require a Service Provider to independently test all types of buses (including double deckers) and large vehicles for emissions, noise and other general testing. The results are to be recorded and reported to TfL.
The Requiement can be broken down into the following three main areas, although the work can be varied due to the number of new bus models put forward by the manufacturers and new technologies being presented.
i. Engine Emissions Testing
The test cycle was generated on the 18.1.1996 using real time data collected from a Routemaster bus operating on Route 159, which operated between Streatham and Baker Street via Whitehall and Oxford Street. This test was re-evaluated in 2013 using iBus data.
Vehicles need to be tested on a chassis dynamometer in a temperature controlled chamber where exhaust emissions are analysed and recorded, a report of the results is then produced for the authority. This also includes testing new engine technologies.
Tests are sometimes required to evaluate fuel additives which claim to improve bus engine emissions and particulate traps. The monitoring of exhaust emissions is required after these treatments.
ii. Noise
Noise emissions are tested on an approved test strip, the results are recorded and a report is produced for the Authority. The noise testing includes a number of areas which are not covered by legislative testing (Drive by Noise Test – 70/157/EEC), however they are considered essential and this includes internal noise testing. The full list of noise testing measures will be listed in the ITN.
iii. General Vehicle Testing
Specification Check:
A check is carried out on new buses to ensure they meet the TfL bus specification covering areas such as internal dimension, weight etc.
Lighting Check:
This test measures the interior lighting levels on new buses.
Ad hoc work:
In the past additional work has been carried out depending on the demands of the business, these include acceleration rate testing, tilt testing and a Nitrogen Oxide (NOx) particle matter test.
Estimated value excluding VAT: 800 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract is envisioned to be for 5 years with an option for Transport for London to extend the contract for periods up to a further 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Negotiate documentation. A Parent Company Guarantee or Performance Bond may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Negotiate documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract(s) awarded will be entered into by a single entity on behalf of the successful candidate(s).

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To express an interest in this tender, the company needs to be registered on the TfL etendering portal. To register or to check if you are already registered log on to ttp://www.tfl.gov.uk/eprocurement

It is important that suppliers read the instructions carefully on the home page before proceeding with a registration.
To be considered for this opportunity, the company must first complete the PQQ (eligibility criteria) condition of participation.
A supplier guidance document is attached within the “opportunity documents” section, this will give instructions to facilitate the submission. If you require any further assistance please consult the online help, contact the etendering help desk or send a message to the contracting authority via the clarifications area on the etendering portal.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Interested parties will berequired to undergo assessment via a prequalification questionnaire and ITN if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

TFL SCP 001202

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 84 Months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

The procurement process is being conducted by Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services, supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of the Public Contracts Regulations 2006, as amended. It is anticipated that a contract(s) will be awarded by TfL but any part of TfL and/or any of its subsidiaries may award contract(s) as appropriate. TfL reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and TfL shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling.

TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp

Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents. The UK government has announced its commitment to greater data transparency. Accordingly TfL reserves the right to publish its tender documents, contracts and data from invoices received. In so doing TfL may at its absolute discretion take account of the exemptions that would be available under the Freedom of Information Act 2000 and Environmental Information Regulations 2004.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from TfL before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: