Bus Shelters – Installation, Repair and Maintenance

Bus Shelters – Installation, Repair and Maintenance

The management of the bus shelters involves repair and maintenance (including vandalism), removal and re-location to another site or holding shelters in a secure area until a suitable site has been identified, plus maintenance of shelter illumination which is provided from mains power or solar.

UK-Glasgow: Bus-stop shelter construction work

2013/S 055-090632

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Strathclyde Partnership for Transport
Consort House , 12-16 West George Street
For the attention of: Irene Cowie
G2 1HN Glasgow
UNITED KINGDOM
Telephone: +44 1413333264
Fax: +44 1413333224

Internet address(es):

General address of the contracting authority: www.spt.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10382

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Transport
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Call Off – Bus Shelters – Repair Maintenance Removal and Installation (Glasgow) 13-021.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Glasgow.
NUTS code UKM34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Strathclyde Partnership for Transport (SPT) has an agency agreement with Glasgow City Council which includes the requirement to maintain non advertising bus shelters owned by the Council. The management of the bus shelters involves repair and maintenance (including vandalism), removal and re-location to another site or holding shelters in a secure area until a suitable site has been identified, plus maintenance of shelter illumination which is provided from mains power or solar. We therefore require a reliable, experienced contractor to carry out these operations in relation to the Glasgow bus shelters detailed in this document.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=258985
II.1.6)Common procurement vocabulary (CPV)

45213315, 44212321

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Strathclyde Partnership for Transport (SPT) has an agency agreement with Glasgow City Council which includes the requirement to maintain non advertising bus shelters owned by the Council. The management of the bus shelters involves repair and maintenance (including vandalism), removal and re-location to another site or holding shelters in a secure area until a suitable site has been identified, plus maintenance of shelter illumination which is provided from mains power or solar. We therefore require a reliable, experienced contractor to carry out these operations in relation to the Glasgow bus shelters detailed in this document.
Tenderers need to be aware that the volume of work on this contract may increase or decrease dependant on the number of installations / removal of bus shelters throughout the period of the contract and also because the majority of the damage results from vandalism which cannot be accurately forecast.
The successful contractor must note that SPT reserves the right to append the scope of services provided in the light of future developments and changing technological and/or other service enhancements.
The work will be carried out on a call off basis and no guarantee can be given regarding the level of work in any given week or month for the duration of the contract as this will depend on safety and operating and financial circumstances which are subject to change ( For example, vandalism to bus shelters may increase or decrease resulting in a higher quantity or lower quantity requiring repairs).
The main requirements are –
— Call outs – cover must be provided to attend out of office hours call outs, same day call outs and 2 and 10 working days call outs.
— Provision of glass stock – The contractor will be required to maintain sufficient stocks of glass panels to meet requirements as they arise.
— Electrical repairs/maintenance – 162 shelters currently have a mains power supply. The contractor must be capable of carrying out electrical repairs, yearly electrical inspections and 5 year periodic inspections.
— Solar repairs/maintenance – 322 shelters currently have solar illumination systems fitted. The contractor must be capable of carrying our repairs to the solar illumination systems.
— Relocation/remove/install shelters eg for temporary works, bus route changes etc – contractor must be capable of carrying out these operations and note that a HIAB crane is required to carry out these operations.
There will be a requirement for the storage of shelters from time to time when for example shelters are removed temporarily for building works etc. The contractor therefore must have premises capable of storing up to 6 shelters at any one time. If in exceptional circumstances, SPT has a requirement for more than 6 shelters to be stored, the contractor may be instructed by SPT to obtain temporary storage facilities after agreement with SPT on additional costs.
SPT reserves the right to NOT award this contract and/or to re-advertise this contract.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

SPT may require tenderers to provide evidence of their financial viability, which will be examined on a confidential basis or may require the successful tenderer(s) to provide SPT with a guarantee from a source approved by SPT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13-021.
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

24.4.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 22.8.2013
IV.3.8)Conditions for opening of tenders

Date: 25.4.2013 – 10:00
Place:Consort House 12 West George Street Glasgow G2 1HN.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As per SPT’s standing orders as a minimum a Procurement Officer and an Assistant Procurement Officer will be in attendance at the opening of Tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 3/4 years.
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:258985).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.3.2013

Requirement: Bus Shelters