Business Incubation Service for Scottish Enterprise

Scottish Enterprise (SE) invites expressions of interest to provide a business incubation and full Estate and Facilities Management service at the Alba Innovation Centre.

UK-Glasgow: Business development consultancy services

2013/S 016-023224

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Enterprise
Atrium Court, 50 Waterloo Street
Contact point(s): Procurement
For the attention of: Alison McMillan
G2 6HQ Glasgow
UNITED KINGDOM
Telephone: +44 1592623159
E-mail: alison.mcmillan@scotent.co.uk
Fax: +44 1592623149

Internet address(es):

General address of the contracting authority: http://www.scottish-enterprise.com/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Scottish Enterprise
Kingdom House, Saltire Centre
Contact point(s): Procurement
For the attention of: Alison McMillan
KY6 2AQ Glenrothes
UNITED KINGDOM
Telephone: +44 1592623159
E-mail: alison.mcmillan@scotent.co.uk
Fax: +44 1592623149
Internet address: http://www.scottish-enterprise.com/

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Economic and financial affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Alba Innovation Centre – Incubation Service incl Estate and Facilities Management.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Livingston.
NUTS code UKM28

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Scottish Enterprise (SE) invites expressions of interest to provide a business incubation and full Estate and Facilities Management service at the Alba Innovation Centre.
Alba Innovation Centre is a Scottish Enterprise owned purpose-built 25000 square foot incubator located on the prestigious Alba Business Park in Livingston. The Centre houses and provides support to early stage technology businesses with high growth potential. There are currently 20 tenants and approximately 82% of the available space is occupied. The centre also provides support to 20 enterprises via a Virtual Incubation Service. The Centre is an integral part of SE’s approach to incubation and the successful bidder will be required to work very closely with SE.
The successful supplier will be responsible for providing the full range of services on site including:
— Identifying and attracting potential virtual clients and tenants that meet the criteria for entry into the Centre.
— The provision of a business advisory service to tenants that meet SE’s company growth service criteria,
— Actively managing the portfolio of tenants to ensure that as companies mature that they graduate into other business premises,
— The provision of third party specialist advice as relevant to early stage technology companies,
— Full Estate and Facilities Management of the building.
Suppliers will be required to demonstrate experience of delivering best practice incubation to growth businesses, with excellent networks in the wider business community. They must also demonstrate the ability to deliver a turnkey service incorporating full estate and facilities management services. Given the breadth of the services required under this contract, Scottish Enterprise welcomes consortia bids and bids containing identified sub-contractor activities.
A contract including a service level agreement will be used to specify and monitor the quality of delivery with a performance review undertaken annually to ensure that the contract is achieving key milestones.
The contract will be for a duration of 2 years commencing on 1.6.2013, with Scottish Enterprise having the option to extend for an additional one year period.
Scottish Enterprise considers that the award of this contract may give rise to a relevant transfer under the Transfer of Undertakings (Protection of Employment) Regulations 2006 and bidders will base their proposals on that basis.
The Virtual Service will be part financed by the European Regional Development Fund.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=251498.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=251498.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

79411100, 79993000, 79993100, 72221000, 79900000, 79990000, 79993000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be for a 2 year period (1.6.2013 to 31.5.2015) with Scottish Enterprise having the option to extend for an additional year (1.6.2015 to 31.5.2016).
Estimated value excluding VAT:
Range: between 1 066 667 and 1 466 667 GBP

II.2.2)Information about options

Options: yes
Description of these options: This contract may be extended for a further 12 month period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2013. Completion 31.5.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms and conditions for financing and payment will be contained in the invitation to tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender.
Minimum level(s) of standards possibly required: Amongst other matters, due to the value and assessed risk associated with this commission, tenderers will be required to demonstrate a minimum average turnover of GBP 489,000 over the last 2 years for which accounts/financial statements are required. SE may seek a Parent Company Guarantee. If financial information is not provided, SE reserves the right to remove the candidate from the tender process.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Invitation to Tender.
Minimum level(s) of standards possibly required:
Due to the nature of this commission, operators are required to hold a current Health and Safety Policy/System.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

P13-0146

IV.3.2)Previous publication(s) concerning the same contract

Notice on a buyer profile

Notice number in the OJEU: 2011/S 44-072827 of 4.3.2011

Other previous publications

Notice number in the OJEU: 2010/S 90-135275 of 8.5.2010

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.3.2013 – 12:00
Place:

Scottish Enterprise, Kingdom House, Saltire Centre, Glenrothes, KY6 2AQ.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): European structural funds for Lowlands and Uplands Scotland 2007-2013 programme.
Ref: LUPS/ERDF/2008/1/2/0195

VI.3)Additional information

Suppliers must register interest in this contract opportunity through the Public Contracts Scotland (PCS) procurement portal – www.publiccontractsscotland.gov.uk. The pre-qualification questionnaire (PQQ) documentation is available for download from there.

Suppliers should submit their completed pre-qualification questionnaires through the secure postbox on Public Contracts Scotland no later than the deadline indicated. On completion of submission an email confirmation will be sent to the sender. If you do not receive this email please contact Public Contracts Scotland before the deadline.
Dates and other information contained in this notice are communicated as being indicative only and may be subject to change.
The contracting authority does not bind itself to accept the lowest or any offer.
The contracting authority reserves the right to accept part of one or more offers.
The contracting authority will not be liable for any costs incurred by those expressing an interest in or tendering for this contract.
Compliance with all relevant legislation is required during the tendering process and the terms of any resulting contract.
Bidders may be required to attend for interview.
Any contract awarded will be subject to the law of Scotland.
The contracting authority reserves the right to source the services through existing framework agreements.
The contracting authority reserves the right to assign all or part of any contracts resulting from this process.
Under this project the contractor will be required to support the authority’s economic and social regeneration objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
(SC Ref:251498)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Scottish Government
Scottish Procurement and Commercial Directorate Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

Body responsible for mediation procedures

Scottish Government
Scottish Procurement and Commercial Directorate Europa House 45 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: An economic operator that suffers, or risks suffering,loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2006 (SSI2006/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Scottish Government
Scottish Government and Commercial Directorate Europa House 450 Argyle Street
G2 8LG Glasgow
UNITED KINGDOM
E-mail: spoeprocurement@scotland.gsi.gov.uk
Telephone: +44 1412425466
Internet address: http://www.scotland.gov.uk/Topics/Government/Procurement/Selling/supplier-enquiries/submit-an-enquiry

VI.5)Date of dispatch of this notice:18.1.2013