Business Management and IT Consultancy Tender

Business Management and IT Consultancy Tender

The Police and Crime Commissioner (PCC) for the West Midlands wishes to enter into a working relationship with an Innovation and Integration Partner (IIP) to design and implement a radical business and ICT change programme to deliver better policing services to those that live and work in the West Midlands.

United Kingdom-Birmingham: Business and management consultancy and related services

2013/S 139-242056

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Police and Crime Commissioner for the West Midlands
Technology Task Force Team – Room 1001, Police Headquarters, Lloyd House, Colmore Circus Queensway
For the attention of: Mr Gordon Jones
B4 6NQ Birmingham
UNITED KINGDOM
Telephone: +44 3451135000 / 78002959
E-mail: g.r.jones@west-midlands.pnn.police.uk

Internet address(es):

General address of the contracting authority: www.westmidlands-pcc.gov.uk

Address of the buyer profile: www.west-midlands.police.uk/

Tenders or requests to participate must be sent to: Bluelight Emergency Services e-Tendering Portal
Internet address: www.bluelight.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Innovation and Integration Partner.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: West Midlands Police Force area.
NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner (PCC) for the West Midlands wishes to enter into a working relationship with an Innovation and Integration Partner (IIP) to design and implement a radical business and ICT change programme to deliver better policing services to those that live and work in the West Midlands.
The PCC will establish a team to work with the IIP in order to:
a) Design a new target operating model. Analysis will identify West Midlands Police (WMP) capability requirements in its people, information, communications, customer relations, resources, business improvement and technology. The optimal alignment and organisation of these capabilities will be configured to meet WMP’s service responsibilities and strategic objectives;
b) Identify and scope the change programme required to service the operating model;
c) Jointly manage the implementation of the change programme.
The change programme could be delivered either by the IIP acting as a prime contractor or managing agent for the subsequent procurement, design, implementation, integration and management of third parties.
The appropriate implementation route will be decided on a case by case basis. The PCC would like to explore alternative structures for facilitating the delivery of the IIP’s tasks and during dialogue would particularly like to consider the viability of adopting and incremental partnership approach.
The IIP will be accountable for the implementation and integration of the new ICT required by the Force. The IIP may also have a role in the management of ICT services. Implementation of this element will take place either, by the IIP or itself or, through the use of sub-contractors.
The PCC will publish a Memorandum of Information, available on application to the procurement portal found at: www.bluelight.gov.uk

The Memorandum of Information contains further information regarding the project.

II.1.6)Common procurement vocabulary (CPV)

79400000, 79410000, 79421000, 72221000, 42961000, 50334400, 30200000, 72700000, 72120000, 72222000, 51600000, 64227000, 72000000, 72710000, 50312600, 50310000, 72212900, 72212200, 32400000, 50300000, 48000000, 32500000, 64200000, 64210000, 72720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The scope and value of this contract is estimated at 150 000 000 GBP. This is based on an ICT budget provision of 25 000 000 GBP each financial year over the initial 5 year contract period (total 125 000 000 GBP). The remaining 25 000 000 GBP is associated with costs for the provision of:
a) Design a new target operating model;
b) Identify and scope the change programme required to service the operating model;
c) Jointly manage the implementation of the change programme.
Estimated value excluding VAT: 150 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The PCC envisages a 5 year term with potential to extend up to a further 3 year period following a review (5 + 3).
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 96 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond, parent company guarantee or other forms of appropriate security may be required. Further details will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions and payment arrangements will be set out in the contract documents and will be developed further during dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this project the service provider and its supply chain will be required to actively participate in the achievement of economic and community capability and policy objectives relating to the recruitment and training and supply chain initiatives. Accordingly the contract performance conditions may relate in particular to economic and community capability considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Will be specified in the pre-qualification questionnaire (PQQ) documentation
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Will be specified in the PQQ documentation.
Minimum level(s) of standards possibly required: Minimum level(s) of standards possibly required as specified in the PQQ documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if requirements are met:
Will be specified in the PQQ documentation.
Minimum level(s) of standards possibly required:
As specified in the PQQ documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Evaluation criteria as set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WMP/IIP/01
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.8.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.9.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Parties interested in this contract should register their interest on the police procurement portal found at: www.bluelight.gov.uk no later than 23.8.2013, to request a Memorandum of Information and Pre-Qualification Questionnaire (PQQ).

All of the Bidders who pass the PQQ (in accordance with the PQQ evaluation methodology) will be invited to submit outline proposals. These proposals will be opened and evaluated, following which a further de-selection shall occur in accordance with the evaluation criteria. Successful tenderers will be invited to participate in the Competitive Dialogue process.
The PCC reserves the right to change or terminate without notice the procedure for awarding the contract at any time without liability. Tenders and all supporting documentation must be priced in sterling. The PCC reserves the right to approve any and all subcontracting appointments the successful tenderer may make when providing services under any resulting contract.
Any agreement entered into will be governed by English law and will be subject to the exclusive jurisdiction of the English and Welsh courts. The PCC does not bind itself to accept any tender and reserves the right to cancel the tendering process at any point. The PCC is not bound to award the contract and if the contract is awarded, the PCC can award part or parts only. The PCC shall not be liable for any tender costs. The PCC’s detailed requirements will be set out in the contract documents.
All values stated in this document are indicative only and may be subject to change as the PCC works with bidders to develop solutions during dialogue.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079477882
Internet address: http://www.justice.gov.uk
Fax: +44 2079476740

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting body will observe a standstill period following the award of the contract and conduct itself in respect of any appeals in accordance with the Public Contracts Regulations (2006) as amended by the Public Contracts (Amendments) Regulations (2009).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70, Whitehall
SW1A 2AS London
UNITED KINGDOM
Telephone: +44 2072763000
Internet address: http://www.cabinet-office.gsi.gov.uk

VI.5)Date of dispatch of this notice:17.7.2013