Business Services – Market Engagement Event 7 May 2020

Business Services – Market Engagement Event 7 May 2020

Requirement for finance, purchase to pay, HR and payroll systems.

United Kingdom-Winsford: IT services: consulting, software development, Internet and support

2020/S 078-185487

Prior information notice

This notice is for prior information only

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Cheshire Constabulary on behalf of the Police and Crime Commissioner for Cheshire
National registration number: N/A
Postal address: Headquarters, Clemonds Hey, Oakmere Road
Town: Winsford, Cheshire
NUTS code: UKD6
Postal code: CW7 2UA
Country: United Kingdom
Contact person: Laura Edwards
E-mail: laura.edwards@cheshire.pnn.police.uk
Telephone: +44 1606363853
Internet address(es):Main address: http://www.cheshire.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/33132

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=32795&B=BLUELIGHT
Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Business Services Futures

Reference number: CPA/SPU/1400

II.1.2)Main CPV code

72000000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Police and Crime Commissioner for Cheshire (the ‘PCC’) and the Chief Constable of Cheshire (CC) are working on a Business Services Futures Programme that will require a supplier to provide a solution, or combination of systems, which can provide the following:

– Finance and Procurement,

– Purchase to Pay,

– HR,

– Reporting,

– Payroll Service,

– Self Service including mobile working,

– Distribution and Logistics.

The solution will need to have the ability to interface/integrate with critical systems such as: duty management, force control, operational training.

The PCC and CC are looking to establish a Framework Agreement for this solution which may be utilised by the specifically named parties in the future.

The PCC and CC are open to expressions of interest from all suppliers including consortia.

II.1.5)Estimated total value

Value excluding VAT: 11 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48400000
48440000
48441000
48442000
48443000
48445000
48450000
48451000
48490000
48517000
48930000
48931000

II.2.3)Place of performance

NUTS code: UKD6
Main site or place of performance:

Winsford. CW7 2UA

II.2.4)Description of the procurement:

The requirements include but are not restricted to the following:

– Reporting – PCC & CC requires data contained within systems to be extracted and used within its existing reporting infrastructure so that it can support the provision of real time data and analytics that provides the right information, to the right people, at the right time. The PCC & CC will not utilise bespoke or separate reporting systems operating directly over source systems. This is to ensure that data is incorporated within its existing reporting infrastructure so that its use can be maximised and it can be analysed with other operational and non-operational data.

– Stringent security measures will be required to ensure the confidentiality, availability and integrity of all aspects of the solution (and service wrap) for data up to and including official-sensitive. The Force is comfortable with cloud-based solutions, where the necessary security controls are in place.

– A solution that has the ability to be hosted in the cloud but on premise will be considered.

– A solution that is integrated/interfaced to meet current and future needs providing better, streamlined systems, aligning with the Cheshire Constabulary strategic objectives for Business Services Futures Programme.

– Solution and integration services to configure, implement and support the solution.

– A solution that is fit for purpose for at least 10 years after implementation, that can be adapted to meet future needs as and when business or legislative requirements dictate.

– The solution must be scalable to meet increasing demanding which could be brought about by additional parties joining the framework and/or increased transactional volumes.

– A solution that interfaces with other systems currently in use within the Constabulary and it must be sufficiently flexible to meet any future interface requirements.

– A solution that has a self-service offering that is intuitive and user friendly.

– Meet the business needs and support integrated end to end processes.

-Deliver exceptional value for money whilst reducing any risk to the PCC and the CC.

– We are interested in the solution’s compatibility with the use of robotics and/or automation.

– Managed Support – we are interested in all the different support models the supplier can offer.

The Supplier will be responsible for:

– the overall definition and design of the technology solution in support of the business vision;

– assistance and advice with the transition of the systems, both new systems and any legacy systems which may also include data cleansing and migration;

– assistance and advice with the establishment of the roles and responsibilities for on-going support and maintenance including the provision of training and support materials;

– suppliers will be required to provide licencing details, however, the PCC and CC will retain the right to licence directly with the licence provider;

– suppliers will be required to provide details of hardware and software requirements. The PCC and CC will retain the right to purchase these through existing agreements;

– the PCC and CC may require a managed service post implementation for some or all of the modules;

– the PCC and CC may wish to host the system in house however; suppliers must be able to offer the option of a hosted solution;

– the supplier must be able to use ITIL based processes & industry based best practice.

The PCC and CC is keen to understand the level of interest in this opportunity and therefore will be holding a market engagement event 7 May 2020 10.00 – 13.00, at which all interested parties will have an opportunity to learn of the PCC’s and CC’s strategic aims and the objective of this particular procurement.

The market engagement event is being held virtually due to the current pandemic.

The event will consist of an overview of the programme requirements.

II.2.14)Additional information

To register, please email – Name, Company and Email details to portfolio.office@cheshire.pnn.police.uk with Business Services Futures in the subject line.

On receipt of an email by interested suppliers, joining instructions for the market engagement event will be sent out.

Please ensure you register your interest by 16.00 Friday 1 May 2020.

II.3)Estimated date of publication of contract notice:

04/01/2021

Section IV: Procedure

IV.1)Description

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

Section VI: Complementary information

VI.3)Additional information:

The PCC and CC is keen to understand the level of interest in this opportunity and therefore will be holding a market engagement event 7 May 2020 10.00 – 13.00, at which all interested parties will have an opportunity to learn of the PCC’s and CC’s strategic aims and the objective of this particular procurement.

The market engagement event is being held virtually due to the current pandemic.

The event will consist of an overview of the programme requirements.

To register, please email – Name, Company and Email details to portfolio.office@cheshire.pnn.police.uk with Business Services Futures in the subject line.

On receipt of an email by interested suppliers, joining instruction for the market engagement event will be sent out.

Please ensure you register your interest by 16.00 Friday 1 May 2020.

VI.5)Date of dispatch of this notice:

16/04/2020